Deltek Vision | Deltek Vision ERP Systems Review, Cost, Modules & Functionality

Deltek Vision

| | | | --- | --- | | Vendor | Deltek | | Headquarters | Herndon, Virginia, USA | | Target Market | 20–5,000+ Employees / $5M–1B+ Revenue | | Deployment | Cloud (AWS), On-Premise | | Industries | Professional Services, Government Contracting, Architecture & Engineering, Consulting |

What is Deltek Vision?

Deltek Vision is an enterprise resource planning (ERP) solution designed specifically for project-based professional services firms. The system combines project accounting, resource planning, CRM, time and expense management and business intelligence into a single integrated platform.

Deltek Vision is built for organizations whose primary business model revolves around delivering projects for clients — including architecture and engineering firms, government contractors, consulting companies, IT services providers and other professional services organizations. The platform supports multi-currency and multi-company operations.

Available via cloud deployment on Amazon Web Services (AWS) or on-premise, Deltek Vision also supports mobile access on iOS, Windows and Android devices.

Deltek has a partner network of organizations that sell, implement and consult on Deltek products. Deltek also provides its own consulting services for implementation and system optimization.

Deltek Vantagepoint

Deltek launched Deltek Vantagepoint in 2018 as the next-generation replacement for Deltek Vision. Vantagepoint is built on the same foundations as Vision 7.6 with the same database structure and SQL Server Reporting Services platform, making migration relatively straightforward.

Vantagepoint provides upgraded functionality with a modernized user experience, improved dashboards and enhanced reporting capabilities. Current Vision customers are encouraged to plan their migration to Vantagepoint.

Modules & Features

Financial & Project Accounting

Deltek Vision provides comprehensive financial management with a strong emphasis on project-based accounting. The module includes:

• General Ledger
• Accounts Payable & Accounts Receivable
• Billing (including multiple billing methods)
• Cash Management
• Cost Control & Budget Control
• Fixed Assets & Depreciation
• Multi-currency & Multi-company Support
• Financial Reporting & Statement Generation
• Revenue Recognition
• Project Profitability Analysis

Financial data can be analyzed at both organizational and individual project level — by client name, project name, invoice number, billable hours or time period. This supports organizations in preventing revenue leakage and ensuring invoice accuracy. Reporting covers aged debt, billings against contract, profitability and margins.

CRM & Business Development

The Deltek Vision CRM manages opportunities through the full lifecycle — from lead and proposal to conversion into a project. The module is designed for organizations that work on a multi-project, multi-client basis, typically professional services firms that sell ongoing projects to the same clients.

Features include:

• Lead Capture & Tracking
• Opportunity Management
• Proposal Automation (integrates with Adobe InDesign and Microsoft Word)
• Go/No-Go Decision Support
• Marketing Campaign Management
• Client & Contact Database
• Activity Scheduling & Tracking
• Integration with platforms such as HubSpot

The Service Estimating capabilities allow accurate proposal costings through integration with the Resource Planning module, enabling organizations to calculate project margins through resource and expense analysis. Approved estimates can be automatically converted into project plans.

Resource Planning

Deltek Vision's Resource Planning module helps organizations optimize the utilization of their workforce:

• Resource Search & Allocation
• Skills & Availability Matching
• Capacity Planning
• Utilization Tracking & Forecasting
• What-if Scenario Planning
• Inter-office Resource Sharing

Time & Expense Management

Time and expense management is a core component of Deltek Vision, providing:

• Timesheet Entry (desktop and mobile)
• Expense Report Submission
• Approval Workflows
• Project Time Allocation
• Mileage & Per Diem Tracking
• Receipt Capture
• Policy Compliance Enforcement
• Integration with Project Accounting for billing

Purchasing

The Purchasing module manages the entire purchasing process from requisition to receipt, regardless of purchase type — materials, services or capital items.

Requisition quotes can be generated through the browser with approval hierarchies to control authorization. The entire purchasing workflow is automated with system-generated notifications and alerts. As Purchasing is integrated with other modules, project-related expenses are automatically coded, ensuring full visibility of project costs against budgets. The module creates accounts payable transactions and updates the general ledger automatically.

Human Resources

Deltek Vision includes HR management functionality for professional services firms:

• Employee Records & Database
• Onboarding & Offboarding
• Skills & Certifications Tracking
• Leave & Absence Management
• Employee Self-Service
• Basic Payroll Processing
• Benefits Administration
• Compliance Tracking

Asset Management

Deltek Vision's Asset Management module manages fixed assets from acquisition through tracking, depreciation and disposal. The module maintains a single repository of all organizational assets. Assets can be registered through AP transactions, purchasing transactions or manually, and assigned to employees. Multiple depreciation methods are supported based on organizational taxation requirements.

Performance Management & Reporting

Deltek Vision provides business intelligence and reporting capabilities:

• Role-based Dashboards
• Real-time Performance Data
• Project Performance Analytics
• Utilization Reports
• Financial KPIs & Trend Analysis
• Drag-and-drop Report Building
• Geographic, Market & Industry Analysis
• Collaborative Report Sharing

Data is provided in real-time, enabling fast reporting and proactive decision-making.

Pros & Cons

Pros

• Purpose-built for project-based professional services firms with deep project accounting.
• Strong CRM and proposal management designed for firms that win project-based work.
• Comprehensive time and expense management tightly integrated with billing.
• Good resource planning and utilization tracking for workforce optimization.
• Flexible deployment with both cloud (AWS) and on-premise options.

Cons

• Not suitable for organizations outside professional services or project-driven environments.
• Migration to Deltek Vantagepoint is required as Vision reaches end of active development.
• Can be complex to configure for firms with unique billing or project structures.
• Limited supply chain and manufacturing capabilities.

Industry Fit

Architecture, Engineering & Construction (A/E/C)

Deltek Vision is widely used by architecture and engineering firms for project accounting, resource planning, time tracking and client management. The platform supports the complex billing structures and multi-phase project tracking common in A/E/C.

Government Contracting

Deltek has deep roots in government contracting. Vision supports DCAA-compliant timekeeping, FAR/CAS compliance, incurred cost submissions and the specialized accounting requirements of government contractors.

Consulting & IT Services

Consulting firms and IT services providers use Deltek Vision for resource planning, project profitability tracking, time and expense management, and CRM-driven business development.

Environmental & Scientific Services

Environmental consulting and scientific services firms benefit from Vision's project accounting, regulatory compliance tracking and multi-project management capabilities.

History

Deltek was founded in Herndon, Virginia in 1983 by Donald deLaski, who remained an active part of the organization as CEO until 1996 and a Board Member until 2005. DeLaski initially built an accounting solution for government contractors before expanding into broader project-based ERP software.

In 2012, Mike Corkery became CEO and has overseen significant growth. In 2016, Roper Technologies acquired Deltek, providing investment for continued product development.

Deltek currently has over 3,000 employees and 30,000+ customers across 80+ countries. Notable customers include architecture, engineering and consulting firms such as Analysys Mason, Ogilvy and Mott MacDonald.

Deltek's product portfolio includes Vision, Vantagepoint, Costpoint (for government contractors), Maconomy and other specialized solutions.

Deltek Vision User Interface (UI)

Deltek Vision provides a web-based user interface accessible from desktops, laptops, tablets and mobile devices. The interface is organized around information centers that group related functions and data by business area.

Dashboards can be configured by role, providing each user with relevant project, financial and resource data. The system includes search functionality for quickly locating projects, clients, documents and records.

Mobile applications provide access to timesheets, expense reports and project information on the go.

Deltek Vision Demo

ERP Research can organize a personalized demonstration of Deltek Vision that meets your business requirements. We can arrange demonstrations with as little as 48 hours notice depending on availability.

Deployment

Deltek Vision is available both as a Cloud ERP solution (hosted on Amazon Web Services) and as an On-Premise ERP solution. The cloud deployment includes hosting, maintenance and regular updates. Organizations can choose the deployment model that best fits their IT strategy and compliance requirements.

Integration

Deltek Vision provides integration capabilities through a suite of APIs that enable connectivity with third-party systems. Common integrations include:

• Microsoft Office (Word, Excel, Outlook)
• Adobe InDesign (proposal automation)
• HubSpot and other marketing platforms
• Payroll providers
• Document management systems
• Business intelligence tools

The platform also supports data import/export and can connect with other enterprise systems through its API framework.

Deltek Vision Support

Deltek provides support for Vision customers including:

• Deltek Support Center (online portal)
• Phone and web-based support
• Knowledge base and documentation
• Product training and learning resources
• User community and forums
• Regular product updates

Localizations

Deltek Vision supports multi-currency and multi-company operations and has been deployed in over 80 countries.

Languages

Deltek Vision supports multiple languages to serve its global customer base across professional services industries.

Deltek Vision Pricing

Deltek Vision pricing is based on a subscription or perpetual license model depending on deployment choice:

• Cloud: Annual subscription based on number of users
• On-Premise: Perpetual license with annual maintenance fees

Pricing varies based on the number of users, modules selected and implementation complexity. Professional services firms should also budget for implementation, data migration and training.

Deltek Vision Competitors

• Workday
• FinancialForce
• Unit4
• Oracle NetSuite

Third Party Extensions

Deltek Vision integrates with a range of third-party applications and services including:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Adobe InDesign
• HubSpot
• Salesforce
• Various payroll processing services
• Document management solutions
• Business intelligence platforms

Deltek Vision Frequently Asked Questions (FAQ)

How much does Deltek Vision cost?

Deltek Vision pricing varies based on the number of users, deployment model (cloud or on-premise), modules required and implementation complexity. For mid-sized professional services firms, total first-year costs including licensing and implementation can range from $50,000 to $500,000+.

Is Deltek Vision being replaced?

Deltek launched Vantagepoint as the next-generation replacement for Vision. Current Vision customers are encouraged to migrate to Vantagepoint, which offers modernized functionality on the same underlying platform. The migration path is designed to be straightforward since Vantagepoint shares the same database structure as Vision 7.6.

Which industries is Deltek Vision best for?

Deltek Vision is designed for project-based professional services organizations, including architecture and engineering firms, government contractors, consulting companies, IT services providers and environmental services firms.