ERP Requirements Excel Template, Checklist & Gathering Document RFI

ERP Requirements Gathering Template

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What does the Excel template include?

Speed up your ERP selection process, request for information (RFI) or request for proposal (RFP) by downloading our free ERP requirements list Excel template. Our ERP requirements Excel template provides you a structure and a list of functionality to build your own RFI or RFP requirements list to distribute to ERP vendors.

The ERP requirements Excel template from ERP Research covers:

Financial Management
Procurement
Inventory Management
Project management and accounting
Supply Chain
Asset Management
Human Capital Management
Reporting & Analytics
Technology - information security and cloud hosting

This is a free download which comes in Microsoft Excel format and it can be changed to create your own customised ERP requirements template suiting your specific business needs.

What is an ERP Requirements List?

An ERP requirements list, ERP RFI template or ERP selection template (as it is widely known) is a document which catalogues the requirements for an ERP project. The ERP template is used during request for information (RFI) and request for proposal (RFP) interactions between organisations and ERP suppliers.

The document outlines ERP vendor selection criterias and specifies the features and functions that a company needs it's enterprise resource planning solution to cover. It also acts as an ERP evaluation template and includes information on other topics that are important for an ERP evaluation, including data security, integration and user experience. The ERP requirements specification document should also provide an area for potential solution providers to give feedback on the functionality their solution provides including functionality, implementation, license and services costs.

We recommend that your ERP business requirements template provides as much detail as possible to potential ERP suppliers and vendors, so that they can accurately respond. It's also important that you have internal agreement amongst your ERP project team on what the ERP requirements template is asking for.

What are common ERP requirements?

Financial Management Module:
- General Ledger: Capability to capture all financial transactions and maintain a complete audit trail.
- Accounts Payable: Automated invoice processing and payment processing.
- Accounts Receivable: Tools for managing customer accounts, invoice processing, and collection.
- Budgeting & Forecasting: Ability to develop and manage budgets and financial forecasts.
- Financial Reporting: Comprehensive reporting features with customizable report templates.
- Cost Accounting: Capability to track and allocate costs to various projects, departments, or products.
- Multi-currency and multi-company transactions support.
Supply Chain Management Module:
- Inventory Management: Real-time tracking of inventory levels, automated reordering capabilities.
- Procurement: Automated purchasing process from vendor selection to invoice reconciliation.
- Sales Order Management: Tools for handling sales orders, from quote to delivery.
- Warehouse Management: Tools for optimizing warehouse operations including pick, pack and ship activities.
- Demand and Supply Planning: Predictive analytics for managing supply and demand.
- Logistics and Distribution: Integration with logistic providers and distributors for efficient shipping and tracking.
Manufacturing Module:
- Production Planning: Tools for forecasting and scheduling production activities.
- Shop Floor Control: Real-time visibility into shop floor operations and productivity.
- Quality Management: Quality control and assurance capabilities, regulatory compliance tracking.
- Bill of Materials (BOM): Detailed tracking of parts and components.
- Product Lifecycle Management: Support for managing the entire lifecycle of a product from design to retirement.
Human Resources (HR) Module:
- Employee Records: Secure storage and access to all employee data.
- Payroll: Full payroll processing capabilities, including tax calculation and compliance.
- Time & Attendance: Tracking of employee working hours, overtime, and leaves.
- Recruitment: Tools for handling the recruitment process, from job posting to hiring.
- Learning and Development: Training management and tracking employee development.
- Performance Management: Tools for performance appraisals and feedback management.
- Benefits Administration: Management of employee benefits, including insurance and retirement plans.
Customer Relationship Management (CRM) Module:
- Contact Management: Tools for storing and managing customer information.
- Sales Force Automation: Automated tools for managing sales processes and tracking leads.
- Marketing Automation: Features for executing and tracking marketing campaigns.
- Customer Service: Tools for managing customer service tickets and feedback.
- Customer Insights and Reporting: Analytics and reporting for customer data.
Project Management Module:
- Project Planning: Tools for planning and tracking project schedules and deadlines.
- Resource Management: Capability to track and allocate resources to different projects.
- Time Tracking: Features for recording time spent on various project tasks.
- Project Budgeting and Costing: Ability to track project costs and compare with budgets.
- Risk Management: Tools for identifying and managing project risks.
Analytics and Reporting Module:
- Dashboard and Visualization: Real-time dashboards showing key performance indicators.
- Data Integration: Ability to integrate data from various sources for analysis.
- Advanced Analytics: Predictive and prescriptive analytics capabilities.
- Ad-hoc Reporting: User-friendly tools for creating custom reports.
- Mobile Reporting: Access to reports and dashboards on mobile devices.

What are the ERP requirements of a manufacturing company?

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