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SAP Business One Pricing & Costs 2026

SMB-friendly ERP from the SAP ecosystem. Understand the full cost of SAP Business One including licensing, implementation, support, and total cost of ownership — and get a personalised quote in minutes.

Best for: Small to midsize businesses wanting SAP reliability

Per-User Subscription Pricing

This ERP uses named-user or concurrent-user licensing. You pay a monthly or annual fee for each person who accesses the system. Cost scales directly with headcount — adding users increases your subscription. Most cloud ERPs use this model. Negotiating based on committed user count and contract length typically secures better rates. Be sure to understand which users need 'full' access vs 'limited' access, as vendors often price these tiers differently.

SAP Business One Pricing Breakdown

Pricing ModelPer-user subscription
Starting Price$95/user/mo
Per-User Range$95 – $250/user/month
Typical Total TCO$50K–$250K
Implementation Cost$15,000 – $150,000
Annual Support / Maintenance~18% of licence cost
Implementation Timeline3–6 months

About SAP Business One Pricing

SAP Business One uses named user licensing available as cloud subscription or perpetual on-premise license. Cloud pricing runs $95–$250/user/month. Perpetual on-premise licenses are around $3,500–$5,500 per named user plus annual maintenance at 18–20%. Most SMBs choose cloud for predictable opex and reduced IT overhead.

What Drives SAP Business One Pricing?

  • 1Cloud subscription vs perpetual on-premise license model
  • 2Named user count and user type (Professional vs Limited)
  • 3Localisation and country version requirements
  • 4Industry-specific add-ons (e.g. Manufacturing, Retail POS)
  • 5Partner implementation and support fees

SAP Business One Module Availability & Pricing Impact

Each additional module increases your SAP Business One subscription cost. Modules rated “Strong” are core capabilities; “Basic” modules may require add-ons or third-party integrations.

Finance & Accountingstrong
Manufacturingmoderate
Supply Chainmoderate
CRMmoderate
HR & Payrollbasic
Project Managementbasic
Inventory Managementstrong
Procurementmoderate
Warehouse Managementmoderate
Ecommercebasic
Business Intelligencemoderate
Quality Managementbasic
Asset Managementbasic
Field ServiceNot Available

SAP Business One Pros & Cons

Advantages

  • Affordable entry point into the SAP ecosystem
  • Strong financials and inventory for SMBs
  • Large partner network for localisation
  • Good reporting with Crystal Reports integration

Considerations

  • Limited manufacturing depth vs. dedicated MRP systems
  • HR module is very basic — most need a third-party add-on
  • User interface feels dated compared to cloud-native ERPs
  • Scaling beyond 250 users can be challenging

SAP Business One Pricing FAQs

How much does SAP Business One cost per user?
SAP Business One cloud subscription costs approximately $95–$250 per named user per month depending on user type and partner pricing. Professional users with full access are at the higher end. On-premise perpetual licenses cost $3,500–$5,500 per named user as a one-time fee, plus 18–20% annual maintenance.
What is the total implementation cost for SAP Business One?
Implementation costs for SAP Business One typically range from $15,000 for a basic 5-user deployment to $150,000+ for complex multi-site rollouts with customisation. The implementation is performed by SAP channel partners who set their own rates, typically $150–$250 per hour.
Is SAP Business One suitable for small businesses?
SAP Business One is designed for small to midsize businesses with 10–250 employees. It provides enterprise-grade financials, inventory, and reporting in a more affordable package than S/4HANA. The minimum practical deployment is around 3–5 users, with total annual costs starting from $20,000–$30,000.
How does SAP Business One cloud pricing work?
The cloud version of SAP Business One is hosted on SAP Business Technology Platform or partner-hosted infrastructure. Pricing is a monthly subscription per named user, typically billed annually. The subscription includes software, hosting, automatic updates, and standard support, reducing IT overhead compared to on-premise.
Can I get a discount on SAP Business One?
SAP Business One is sold exclusively through authorised partners who have their own margin structures. Pricing varies by partner, region, and deal size. Comparing quotes from multiple SAP Business One partners in your region often yields savings of 10–20% versus the first quote received.

SAP Business One Alternatives to Consider

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SAP Business ByDesign

Cloud ERP for midsize subsidiaries and project-based firms

$120/user/mo

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Acumatica

Resource-based cloud ERP — unlimited users, pay by usage

Custom pricing

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EPI
Epicor Kinetic

ERP built for manufacturers — from job shop to enterprise

$80/user/mo

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