Epicor Pricing & Costs

How much does Sage Intacct cost?

When considering the cost of Epicor Kinetic ERP (or any ERP system), it's important to break down the various elements that contribute to the total cost of ownership. Here’s a more detailed breakdown:

1. Software Licensing:

  • Perpetual License: A one-time fee to own the software indefinitely. The cost depends on the number of users and the modules selected.
  • Subscription License: An ongoing fee to use the software, typically charged per user per month or annually. This often includes updates and support.

2. Implementation Costs:

  • Consulting Fees: Costs for external consultants or the ERP vendor to help set up and configure the system.
  • Data Migration: Costs associated with moving existing data into the new ERP system.
  • Customization: If the out-of-the-box solution doesn’t meet all your needs, you may need to pay for custom development.
  • Integration: Costs to integrate the ERP system with other software or systems your business uses.

3. Training:

  • User Training: Training for end-users to effectively use the system.
  • Administrator Training: More in-depth training for system administrators.

4. Maintenance and Support:

  • Software Updates: Costs for keeping the software up to date, if not included in a subscription license.
  • Support Services: Ongoing support services, which could be charged per incident, per hour, or as an annual fee.

5. Hardware (for On-Premise Deployment):

  • Servers: The cost of servers to run the ERP system.
  • Network Infrastructure: Upgrades to network equipment if needed.
  • Backup Systems: Ensuring data is regularly backed up and can be restored.

6. Additional Modules or Add-Ons:

  • Epicor offers a range of modules and add-ons to extend the functionality of the ERP system, each of which will add to the cost.

7. Upgrades:

  • Major Upgrades: If a new major version of the software is released, there may be additional costs to upgrade.

8. Miscellaneous:

  • Project Management: Overseeing the implementation and rollout of the ERP system.
  • Change Management: Managing the organizational changes associated with adopting a new ERP system.

9. Ongoing Operational Costs:

  • User Licenses: If your business grows and you need to add more users.
  • Additional Training: For new employees or when new features are released.

10. Decommissioning Old Systems:

  • There may be costs associated with winding down and eventually decommissioning any old systems that the ERP system is replacing.

How does Epicor pricing work?

Epicor's pricing structure can be complex, as it is tailored to the specific needs and size of each business. Here’s a general overview of how the pricing might work:

1. Licensing Model:

Epicor offers different licensing models, and the pricing will depend on which model you choose.

  • Perpetual Licensing: You pay a one-time fee to use the software indefinitely. This fee is based on the number of users and the functionality required. There may be additional annual fees for maintenance and support.

  • Subscription Licensing: You pay an ongoing fee to use the software, typically on a per-user, per-month basis. This fee includes software updates and may include support and maintenance.

2. Number of Users:

The cost will depend on the number of users who need access to the system. Epicor offers concurrent user licensing, which means you pay for the maximum number of users who will be accessing the system at the same time, rather than paying for every individual user.

3. Modules and Functionality:

Epicor Kinetic ERP offers a wide range of modules and features to support different business processes. The cost will depend on which modules and features you need. Some common modules include finance, manufacturing, supply chain, project management, and human resources.

4. Deployment Option:

Epicor Kinetic ERP can be deployed on-premise, in the cloud, or as a hybrid solution. The pricing may vary depending on the deployment option you choose.

  • On-Premise: You host the software on your own servers. This requires a larger upfront investment in hardware and infrastructure but may result in lower ongoing costs.

  • Cloud-Based: Epicor hosts the software, and you access it over the internet. This reduces the need for upfront investment in hardware but typically involves ongoing subscription fees.

  • Hybrid: A combination of both on-premise and cloud-based deployment.

5. Implementation and Services:

The cost of implementing Epicor Kinetic ERP can be significant. This includes consulting fees, data migration, customization, integration with other systems, and training for users and administrators.

6. Support and Maintenance:

Ongoing support and maintenance fees are typically required, either as part of a subscription licensing model or as an additional annual fee for perpetual licenses.

7. Additional Costs:

There may be additional costs for upgrades, additional training, or additional modules and features added after the initial implementation.

Epicor Price List:

Cost Category Perpetual License Subscription License
1. Licensing Model $100,000 - $500,000 (one-time) $2,000 - $10,000 per month
2. Number of Users $2,000 - $3,000 per user $100 - $200 per user per month
3. Modules and Functionality    
- Core ERP Module Included Included
- Finance Module $10,000 - $30,000 $300 - $900 per month
- Manufacturing Module $15,000 - $40,000 $400 - $1,000 per month
- Supply Chain Module $12,000 - $35,000 $350 - $900 per month
- Human Resources Module $8,000 - $25,000 $250 - $700 per month
4. Implementation and Services    
- Implementation Services $50,000 - $200,000 Included/Additional Fee
- Training $5,000 - $20,000 Included/Additional Fee
5. Support and Maintenance 20% of license fee per year Included
- 24/7 Support $5,000 - $15,000 per year $5,000 - $15,000 per year
6. Additional Costs    
- Customization $10,000 - $50,000 $10,000 - $50,000
- Data Migration $5,000 - $20,000 $5,000 - $20,000
- Integration with Other Systems $10,000 - $50,000 $10,000 - $50,000
7. Upgrades (Perpetual License) 50% of original license fee N/A
Total Cost of Ownership (5-year TCO) $250,000 - $1,000,000+ $200,000 - $800,000+

ERP Implementation Methodology

If you're considering implementing ERP software, then download our free detailed guide to ERP implementation methodology. 

Our guide will help you prepare your team for every step of ERP implementation from design to build. testing, go-live and more.

Epicor Pricing

Epicor pricing is licensed on a subscription basis which is typically paid annually.

Licensing is dependent on the amount of users, their level or responsibilities within the system, advanced modules and third party extensions you require.

Let us know how many users you need and we'll be in touch to provide a quick, hassle free Sage Intacct cost estimate.

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