ERP RFP Template

Speed up your ERP selection process, request for information (RFI) or request for proposal (RFP) by downloading our free ERP RFP template. Our ERP RFP template provides you a structure and a list of functionality to build your own RFI or RFP requirements list to distribute to ERP vendors. 

The ERP RFP template from ERP Research covers:


  • Financial Management
  • Procurement
  • Inventory Management
  • Project management and accounting
  • Supply Chain 
  • Asset Management
  • Human Capital Management
  • Reporting & Analytics
  • Technology - information security and cloud hosting
  • Implementation Plan & Methodology
  • Implementation cost, commercials and ERP license costings.
  • ERP vendor company information and implementation partner information.

This ERP RFP  template is a free download which comes in Microsoft Excel format and it can be changed to create your own customised ERP RFP suiting your specific business needs and used as an ERP RFP template. 

Download ERP RFP Template:

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What is an ERP Request for Proposal (RFP)?

When a company wants to purchase and implement an ERP system, the best place to start is by issuing an ERP RFP to potential ERP software vendors and systems integrators. An ERP RFP helps you to evaluate potential ERP vendors based on quantitive and qualitative criteria. Ultimately, the goal of an ERP request for proposal is to select the best ERP for your organization.

How to Build an ERP RFP Requirements List

Our ERP RFP is the perfect place to start your ERP evaluation process.  Here are the recommended best practices for your ERP evaluation:

1.  Decide your ERP Deployment Model

Firstly it's important to consider whether you are purchasing and evaluating Cloud ERP or On-Premise ERP software. This is the starting point of your ERP requirements gathering process. Our ERP requirements template includes criteria for selecting both On-Premise and Cloud ERP software.

2. Finalise the scope of your ERP Project

Before evaluating ERP software, it's critical to ensure you have a firm understanding of your ERP project scope. This means you need to understand which ERP modules and features will be part of your ERP evaluation and requirements selection. Common ERP features can include the likes of:

Financial Management & Accounting

Accounts recievable, accounts payable, financial consolidation, cash management, treasury management, budgeting, multi-GAAP, invoicing, invoice automation, bank reconciliation, multiple legal entities, accounting localizations, expenses and travel management, approval processes, auditing.

Human Resources Management

Recruitment, applicant tracking (ATS), onboarding, compliance, learning and development, career progression, payroll, benefits, intranet, employee wellness and wellbeing.

Sales & Distribution

Invoicing, e-commerce and customer portals, sales and marketing automation.

Project Management & Professional Services Automation

Project and programme management, resourcing, expenses management

Stock & Inventory Management

Picking and packing, barcode scanning, RFID tracking, first in first out FIFO.

Manufacturing & Production


Robotic Process Automation & Artificial Intelligence


Analytics & Business Intelligence

Realtime business analytics and analysis, database, data management.


3. Document & Prioritise your ERP Requirements

It's important to document your ERP requirements and prioritise them properly using our ERP requirements template. This allows you to speed up your ERP selection process by ensuring your organization is aligned on the most important features and elements.


4. Distribute your ERP RFP to ERP Vendors

Once you have tailored and finalised our ERP requirements template, it can be circulated to potential ERP vendors such as SAP, Oracle, Netsuite and Microsoft Dynamics.  Alternatively, you can also circulate your ERP requirements checklist to specialised partners depending on your organization. If you are a small or midsized business, you may prefer to work with a local ERP boutique partners.