Egnyte vs M-Files
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | From $22/user/mo (published) | From $65/user/mo (published) |
| Deployment | Cloud, Hybrid | Cloud, On-premise, Hybrid |
| Company size | SMB, Mid-market, Enterprise | Mid-market, Enterprise |
| Stated ERP integrations | NetSuite, Microsoft Dynamics 365, SAP | SAP, NetSuite, Microsoft Dynamics 365 |
| Vendor | Egnyte | M-Files |
Our take
Where Egnyte leads
- Stronger evidenced coverage on 11 of the 25 capabilities where they differ (led by regulatory compliance frameworks and data loss prevention & sensitive-data discovery).
- A lower published starting rate ($22 vs $65 per user/mo).
Where M-Files leads
- Stronger evidenced coverage on 14 of the 25 capabilities where they differ (led by enterprise knowledge graph and ai/ml field and table data extraction).
Where they differ
The 25 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Regulatory compliance frameworksRecords Management & Compliance | Core strength HIPAA, GDPR, CMMC, FINRA/SEC, 21 CFR Part 11, EU Annex 11 | Not evidenced |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Core strength Sensitive data discovery and classification across 500+ patterns, 37 languages | Not evidenced |
| Threat / anomaly detectionSecurity & Access Control | Core strength Ransomware detection/auto-remediation, anomalous-behavior detection | Not evidenced |
| Enterprise knowledge graphAI & Content Intelligence | Not evidenced | Core strength Enterprise Knowledge Graph linking documents, people, projects, assets |
| OCR / text recognitionCapture & Ingestion | Supported | Not evidenced |
| AI/ML field and table data extractionCapture & Ingestion | Not evidenced | Supported |
| Check-in / check-out lockingRepository & Organization | Not evidenced | Supported |
| Full-text & metadata searchRepository & Organization | Not evidenced | Supported |
| Folder / cabinet hierarchyRepository & Organization | Supported Project hubs | Not evidenced |
| Related document linkingRepository & Organization | Not evidenced | Supported Tagging documents to related business records |
| Multi-level approval routingWorkflow & Process Automation | Not evidenced | Supported |
| Single sign-on / identity federationSecurity & Access Control | Not evidenced | Supported Federated authentication (Enterprise) |
| Watermarking & redactionSecurity & Access Control | Supported Dynamic watermarking | Not evidenced |
| Desktop sync / mapped accessCollaboration & Access | Supported Mapped-drive style desktop app | Not evidenced |
| Microsoft Teams integrationCollaboration & Access | Not evidenced | Supported |
| Public REST APIPlatform, Reporting & Integrations | Supported | Not evidenced |
| Reporting & operational dashboardsPlatform, Reporting & Integrations | Supported Compliance reporting and audit-ready evidence | Not evidenced |
| On-premise / hybrid / cloud deployment optionsPlatform, Reporting & Integrations | Supported Hybrid deployment with local caching for large files | Not evidenced |
| Governed template & brand asset managementContent Generation & Templates | Not evidenced | Supported Document automation for templated document creation |
| Automated document assemblyContent Generation & Templates | Not evidenced | Supported Document automation for templated document creation |
| AI-driven document classificationCapture & Ingestion | Supported Document-type classification | Core strength Aino automated metadata extraction and classification |
| Centralized document repositoryRepository & Organization | Core strength | Supported Single source of content, no duplicate copies |
| Metadata-driven tagging & classificationRepository & Organization | Supported | Core strength Metadata-based classification, no folder dependency |
| Visual / no-code workflow designerWorkflow & Process Automation | Supported AI Workflows automating document-driven processes | Core strength Graphical, configurable workflows |
| Encryption at rest & in transitSecurity & Access Control | Not evidenced | Partial Enterprise key management (Enterprise tier); explicit at-rest/in-transit encryption not documented |
Both grade identically on the other 26 capabilities — see each product's full profile: Egnyte, M-Files.
Egnyte vs M-Files — FAQs
Is Egnyte or M-Files better for ERP integration?
Both state integrations with NetSuite, Microsoft Dynamics 365, SAP. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Egnyte or M-Files?
Egnyte has the lower published starting rate ($22 vs $65 per user/month, list price). Implementation, ERP integration and volume discounts change the real total — treat list rates as a starting point.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Egnyte and M-Files should each cost you — and whether a third option belongs on your shortlist.