Microsoft Power BI Pricing 2026
Microsoft Power BI pricing: Power BI Pro about $14/user/month; Premium Per User about $24/user/month. What follows is what that figure does and does not cover, what drives the total, and what comparable embedded bi tools charge.
See full Microsoft Power BI overview — features, integrations & alternatives- Pricing model
- Per-user/month
- Starting price
- Power BI Pro about $14/user/month; Premium Per User about $24/user/month
- Free trial
- Yes
Power BI Desktop is free. Sharing requires Pro or Premium Per User; large-scale capacity is sold via Microsoft Fabric capacities and Power BI Embedded (Azure). Prices vary by region and have been subject to change.
What Microsoft Power BI costs at 25, 100 and 500 seats
Annual software spend computed at $14/user/month — Microsoft Power BI's published per-seat rate. That is not always the same as the headline "starting from" price, which often refers to a single-user or entry plan. Implementation, integrations and support are on top.
| Seats | Microsoft Power BI / year | Category range / year |
|---|---|---|
| 25 | $4,200 | $4,350 – $6,000 |
| 100 | $16,800 | $17,400 – $24,000 |
| 500 | $84,000 | $87,000 – $120,000 |
Category range is the 25th–75th percentile of published per-seat rates across 3 embedded bi products, median $15/user/month.
What does Microsoft Power BI cost?
Microsoft Power BI publishes a list price. Enter your seat count for an annual figure at that rate.
Microsoft Power BI pricing FAQs
How much does Microsoft Power BI cost?
Microsoft Power BI pricing: Power BI Pro about $14/user/month; Premium Per User about $24/user/month. At that rate a 100-seat deployment is about $16,800 a year before implementation and add-ons. Power BI Desktop is free. Sharing requires Pro or Premium Per User; large-scale capacity is sold via Microsoft Fabric capacities and Power BI Embedded (Azure). Prices vary by region and have been subject to change.
What drives the cost of Microsoft Power BI?
Power BI Desktop is free. Sharing requires Pro or Premium Per User; large-scale capacity is sold via Microsoft Fabric capacities and Power BI Embedded (Azure). Prices vary by region and have been subject to change.
Is Microsoft Power BI pricing negotiable?
Published list rates are the starting point, not the floor. Annual commitment, multi-year terms and seat volume are the usual levers, and vendors in this category commonly discount for committed seat counts. Bring a competing published rate to the conversation.