Stax Bill
by Stax Bill · Billing & Subscriptions
Recurring billing and subscription management platform for SaaS and service businesses.
- Works with
- NetSuite, QuickBooks Online, Salesforce, HubSpot, Avalara, Zapier, Custom systems
- Deployment
- Cloud
- Company size
- SMB, Mid-market, Enterprise
- Pricing
- Subscription (tiered plans)
- Founded
- 2011
- Headquarters
- Ottawa, Ontario, Canada
Overview
Stax Bill (formerly Fusebill) is a cloud-based recurring billing and subscription management platform that automates the quote-to-cash process for businesses with subscription or recurring revenue models. It handles the full subscription lifecycle, from sign-up and plan changes to invoicing, payment collection, dunning, and revenue recognition, and syncs the resulting financial data back to accounting and ERP systems. The platform is positioned for SaaS companies, service providers, and other subscription businesses that want to remove manual effort from billing operations.
The product centers on a flexible product and pricing catalog that supports multiple billing models, including fixed recurring fees, tiered pricing, usage-based (metered) billing, one-time charges, and add-ons. Automated proration calculates daily rates when customers upgrade, downgrade, or change plans mid-cycle. Invoicing runs on recurring schedules, while automated dunning, payment retries, and accounts-receivable aging reports work to recover failed payments and reduce involuntary churn. A self-service customer portal lets end users manage their own subscriptions, payment methods, and invoices.
Stax Bill includes an ASC 606-compliant revenue recognition module (with an advanced milestone option for service organizations) and a reporting suite the vendor describes as offering over 50 real-time reports covering MRR, cash flow, and revenue by product, plan, or customer. It integrates natively with Salesforce, HubSpot, NetSuite, and QuickBooks Online, connects to multiple payment gateways for credit-card and ACH processing, and exposes a REST API plus webhooks for custom workflows. Stax Bill was founded in 2011 as Fusebill in Ottawa, Canada, and became part of Stax (formerly Fattmerchant) following a 2021 acquisition.
Features & capabilities
Subscription management
Automates the full subscription lifecycle from sign-up through renewal and changes.
- Flexible product and pricing catalog
- Automated sign-ups, renewals, and cancellations
- Plan upgrades, downgrades, and add-ons
- Daily-rate proration for mid-cycle changes
- Account hierarchies for multi-account structures
- Coupons, discounts, and promotional pricing
- Physical-goods and one-time charges alongside subscriptions
Billing models and invoicing
Supports multiple pricing structures and automated invoice generation.
- Fixed recurring billing
- Tiered pricing
- Usage-based / metered billing
- One-time and setup charges
- Recurring invoice scheduling
- Predictive billing financial calendar
- Multi-currency support
Payments and collections
Collects payments across gateways and recovers failed transactions.
- Credit card and ACH payment processing
- Multiple payment gateway integrations
- Automated dunning and retry logic
- Card account updater for expiring cards
- Accounts-receivable aging reports
- Tokenized card storage
Revenue recognition and reporting
Recognizes revenue under ASC 606 and surfaces subscription metrics.
- ASC 606-compliant revenue recognition module
- Advanced milestone revenue recognition
- 50+ real-time reports
- MRR and recurring-revenue tracking
- Revenue breakdown by product, plan, or customer
- Cash-flow and AR reporting
Tax, integrations, and developer tools
Calculates taxes and connects to CRM, ERP, and accounting systems.
- Country- and state-level tax calculation
- Avalara integration for advanced tax automation
- Native Salesforce and HubSpot integrations
- NetSuite and QuickBooks Online accounting sync
- REST API and webhooks for custom workflows
- Self-service customer (My Account) portal
Common use cases
- Automating recurring invoicing and renewals for SaaS subscriptions
- Managing usage-based and tiered pricing for metered products
- Recovering failed payments through automated dunning and retries
- Recognizing subscription revenue in compliance with ASC 606
- Syncing billing data to NetSuite or QuickBooks for accounting
- Streamlining quote-to-cash from Salesforce or HubSpot
- Offering customers a self-service portal to manage subscriptions
Strengths & considerations
Strengths
- Native Salesforce and HubSpot integrations cover quote-to-cash without separate CPQ add-ons
- Built-in ASC 606 revenue recognition, including an advanced milestone module
- Card account updater automatically refreshes expiring card details to reduce churn
- Supports physical goods and one-time charges alongside recurring subscriptions
- Backed by the Stax payments group, tying billing to in-house card and ACH processing
Considerations
- Initial setup and configuration can feel complex and time-consuming
- Pricing is on the higher side for smaller subscription businesses
- Reviewers report slower UI responsiveness around end-of-month billing runs
- The customer-facing payment portal is an embedded iframe with limited styling control
ERP integrations
Automates financial operations by syncing billing data to QuickBooks Online.
Native integration for quote-to-cash and recurring billing inside Salesforce.
Native integration covering quote-to-cash and recurring billing management.
Automates sales-tax calculation and compliance.
Connects Stax Bill to other apps via Zapier workflows.
REST API and webhooks for custom integrations.
Pricing
Vendor-cited Growth plan starts at $499/month (covering up to a stated monthly billing volume); Enterprise is custom-priced. Some third-party listings cite earlier/lower starting figures, so confirm current pricing with the vendor. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- Vendor-hosted SaaS
- Compliance
- PCI DSS
- Mobile app
- No
About the vendor
- Founded
- 2011
- Headquarters
- Ottawa, Ontario, Canada
- Ownership
- Part of Stax (formerly Fattmerchant); originally founded as Fusebill
Alternatives to Stax Bill in Billing & Subscriptions
Stax Bill — frequently asked questions
What is Stax Bill used for?
Stax Bill is a recurring billing and subscription management platform. It automates subscription sign-ups, recurring invoicing, payment collection, dunning, and revenue recognition for businesses with subscription or recurring revenue models.
Was Stax Bill formerly called Fusebill?
Yes. The product launched as Fusebill in 2011 and was rebranded to Stax Bill after the company became part of Stax (formerly Fattmerchant).
Does Stax Bill integrate with accounting and CRM systems?
Yes. Stax Bill offers native integrations with Salesforce, HubSpot, NetSuite, and QuickBooks Online, plus Avalara for tax and Zapier. It also provides a REST API and webhooks for custom connections.
What billing models does Stax Bill support?
Stax Bill supports fixed recurring billing, tiered pricing, usage-based (metered) billing, one-time charges, and add-ons, with automated proration for mid-cycle plan changes.
Does Stax Bill handle revenue recognition?
Yes. It includes an ASC 606-compliant revenue recognition module, with an advanced milestone option for service organizations, alongside reporting on MRR and revenue by product, plan, or customer.
Evaluating Billing & Subscriptions?
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