Epos Now vs Toast POS
POS integration head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Subscription + hardware bundle, quote-based | Tiered software subscription plus hardware and payment-processing fees, with a Pay-As-You-Go option |
| Deployment | Cloud | Cloud |
| Company size | SMB, Mid-market | SMB, Mid-market, Enterprise |
| Stated ERP integrations | QuickBooks, Xero | QuickBooks |
| Vendor | Epos Now | Toast, Inc. |
Our take
Where Epos Now leads
- Stronger evidenced coverage on 8 of the 21 capabilities where they differ (led by digital wallet support and purchase order automation).
- Stated Xero integration the alternative doesn't list.
Where Toast POS leads
- Stronger evidenced coverage on 13 of the 21 capabilities where they differ (led by integrated payment processing and ai-assisted insights).
Where they differ
The 21 capabilities (of 54 in the POS integration taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Integrated payment processingPayments & Payment Processing | Not evidenced | Core strength Toast is a payment facilitator, not a pass-through gateway |
| AI-assisted insightsReporting & Analytics | Not evidenced | Core strength Toast IQ: sales forecasting, menu insights, labor-hours optimization, guest win-back |
| Commission & tip trackingStaff & Workforce Management | Not evidenced | Core strength Tips management and pooling with an approval workflow; Toast Pay Card & PayOut |
| Payroll integrationStaff & Workforce Management | Not evidenced | Core strength Payroll with hours and tips flowing directly from terminal closeouts |
| Customizable checkout UICheckout & Transactions | Not evidenced | Supported Configurable display modes and order views, including dark/light mode |
| Digital wallet supportPayments & Payment Processing | Supported Apple Pay and Google Pay / Google Wallet support | Not evidenced |
| Purchase order automationInventory & Stock Management | Supported Supplier filtering and automatic purchase order setup | Not evidenced |
| Low-stock alertsInventory & Stock Management | Supported Low-stock alerts and automated restocking lists | Not evidenced |
| Unified catalog & pricingOmnichannel & eCommerce Fulfillment | Supported Shopify integration with real-time inventory sync | Not evidenced |
| Gift cardsCustomer Engagement & Loyalty | Not evidenced | Supported Gift cards |
| Inventory performance reportsReporting & Analytics | Supported Best-selling/non-selling identification, profit and margin tracking | Not evidenced |
| Staff performance reportsReporting & Analytics | Supported Staff performance reports | Not evidenced |
| Shift scheduling & timeclockStaff & Workforce Management | Not evidenced | Supported Employee scheduling |
| Table & floor plan managementHospitality & Vertical Operations | Supported Table management with customizable table plans | Not evidenced |
| Menu managementHospitality & Vertical Operations | Partial At-table digital menu browsing; no multi-location menu-sync documented | Core strength Menu management with real-time updates across locations |
| Offline-resilient checkoutCheckout & Transactions | Supported Offline mode for continued sales during outages | Core strength Offline mode keeps orders, tickets and card payments running without internet |
| Native eCommerce platformOmnichannel & eCommerce Fulfillment | Supported Epos Now Online and Epos Now Delivery ordering platform | Core strength Commission-free branded online ordering pages and mobile app |
| Built-in loyalty programCustomer Engagement & Loyalty | Partial Native loyalty points tracking; fuller programs via Loyalzoo/LoyaltyDog partner integrations | Supported Loyalty program with tiered rewards and sign-up bonuses |
| Marketing campaignsCustomer Engagement & Loyalty | Partial Email marketing via Mailchimp integration, not a native feature | Supported SMS and email marketing; advertising campaigns on Google and Meta |
| Delivery order routingHospitality & Vertical Operations | Supported Takeout and delivery order routing to the kitchen | Core strength Third-party delivery orders (Grubhub, Uber Eats, DoorDash) routed to a single kitchen screen |
| Certified ERP connectorPlatform, Accounting & Integrations | Supported Prebuilt QuickBooks, Xero and Sage Business Cloud apps on the Epos Now AppStore | Partial xtraCHEF Sync for QuickBooks Online requires a premium xtraCHEF subscription |
Both grade identically on the other 33 capabilities — see each product's full profile: Epos Now, Toast POS.
Epos Now vs Toast POS — FAQs
Is Epos Now or Toast POS better for ERP integration?
Both state integrations with QuickBooks. Epos Now additionally lists Xero. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Epos Now or Toast POS?
Neither publishes a list price — both quote. Ask each for the all-in first-year cost at your seat count, as one number, and compare those.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Epos Now and Toast POS should each cost you — and whether a third option belongs on your shortlist.