BigTime vs Kantata
professional services head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Tiered subscription (Essentials / Advanced / Premier) plus quote-based Enterprise tier | Quote-based |
| Deployment | Cloud | Cloud |
| Company size | SMB, Mid-market, Enterprise | Mid-market, Enterprise |
| Stated ERP integrations | QuickBooks, Sage Intacct, NetSuite, Xero, Microsoft Dynamics 365 | NetSuite, Sage Intacct, QuickBooks, Xero |
| Vendor | BigTime Software, Inc. | Kantata |
Our take
Where BigTime leads
- Stronger evidenced coverage on 16 of the 31 capabilities where they differ (led by services cpq / proposal generation and pre-built report library).
- Stated Microsoft Dynamics 365 integration the alternative doesn't list.
Where Kantata leads
- Stronger evidenced coverage on 15 of the 31 capabilities where they differ (led by contractor / external talent network management and project health & risk dashboards).
Where they differ
The 31 capabilities (of 61 in the professional services taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Services CPQ / proposal generationSales, Scoping & Quoting | Core strength Services CPQ (configure-price-quote) for proposal generation | Not evidenced |
| Contractor / external talent network managementResource Management | Not evidenced | Core strength Talent network management for internal staff and external contractors |
| Project health & risk dashboardsProject Management & Delivery | Not evidenced | Core strength Project and portfolio health monitoring |
| Revenue recognition (ASC 606 / IFRS 15)Billing & Revenue Management | Not evidenced | Core strength Revenue recognition and forecasting |
| Financial forecasting & what-if scenariosProject Financials & Profitability | Not evidenced | Core strength Staffing scenario comparison; project estimation and forecasting |
| Period / month-end close supportProject Financials & Profitability | Not evidenced | Core strength Period/month-end close support |
| Client sentiment / health trackingClient Experience & Collaboration | Not evidenced | Core strength Kantata Pulse client/employee sentiment feedback collection |
| Pre-built report libraryReporting, Analytics & AI | Core strength Ready-to-use report templates for time, billing, utilization and project health | Not evidenced |
| Predictive risk / margin-erosion flaggingReporting, Analytics & AI | Not evidenced | Core strength Revenue and margin risk flagging ahead of quarter close |
| Public API & webhooksPlatform, Integrations & Security | Not evidenced | Core strength REST APIs and middleware support via MuleSoft and Workato |
| iPaaS / middleware connectivityPlatform, Integrations & Security | Not evidenced | Core strength REST APIs and middleware support via MuleSoft and Workato |
| Native iOS / Android mobile appsPlatform, Integrations & Security | Core strength iOS and Android apps | Not evidenced |
| Quote-to-project conversionSales, Scoping & Quoting | Supported Auto-conversion of accepted quotes into project plans | Not evidenced |
| Automated proposal / SOW / RFP generationSales, Scoping & Quoting | Supported Services CPQ module doubles as proposal generation | Not evidenced |
| Skills-based resource matchingResource Management | Partial AI demand-matching via Resourcing Agent; explicit skills criteria not detailed | Core strength Skills-based matching of consultants to project roles |
| Reusable project templatesProject Management & Delivery | Supported Advanced tier and above | Not evidenced |
| Change / scope-change workflowsProject Management & Delivery | Not evidenced | Supported Change management workflows |
| Multi-currency invoicing & tax handlingBilling & Revenue Management | Supported Multi-currency invoicing, Premier tier and above | Not evidenced |
| Configurable rate cardsProject Financials & Profitability | Supported Project budgeting and cost/rate management, Premier tier and above | Not evidenced |
| Custom, role-based dashboardsReporting, Analytics & AI | Supported Custom role-based dashboards | Not evidenced |
| Power BI / Tableau integrationReporting, Analytics & AI | Supported BigTime Data Hub feeding Power BI and Tableau | Not evidenced |
| Sales pipeline & opportunity trackingSales, Scoping & Quoting | Not evidenced | Partial Native Salesforce integration (Sales Cloud, CPQ) in Kantata SX brings pipeline data in; no native Kantata pipeline |
| Visual resource schedulingResource Management | Supported Drag-and-drop scheduling calendar | Core strength Resource allocation and scheduling with staffing scenario comparison |
| Skill-gap & capacity-gap identificationResource Management | Supported Demand coverage reporting for capacity gaps | Core strength Skill-gap identification |
| Real-time budget vs. actual trackingProject Management & Delivery | Core strength Project-level budget and margin tracking | Supported Project-level budgeting and planning-gap identification |
| Web & mobile time entryTime & Expense Tracking | Core strength Web and mobile time entry (iOS/Android) plus voice-to-text | Supported Time and expense tracking |
| Multi-level timesheet approval workflowsTime & Expense Tracking | Partial Multi-level approval workflows at Premier tier and above; timesheet-specific scope not detailed | Not evidenced |
| Expense capture & receipt submissionTime & Expense Tracking | Core strength Expense capture, receipt submission and AI-assisted Expense Agent | Supported Time and expense tracking |
| Fixed-fee, T&M, retainer & subscription billingBilling & Revenue Management | Core strength Fixed-fee, time and materials, retainer, hybrid | Supported Configurable invoicing and billing workflows |
| Real-time profitability dashboardsProject Financials & Profitability | Core strength Client and project profitability views | Supported Project accounting and cash-flow forecasting |
| AI assistant for natural-language queriesReporting, Analytics & AI | Supported Insights Agent for natural-language reporting queries | Core strength Agentic business intelligence with instant, predictive answers; AI-powered assistant for in-project decisions |
Both grade identically on the other 30 capabilities — see each product's full profile: BigTime, Kantata.
BigTime vs Kantata — FAQs
Is BigTime or Kantata better for ERP integration?
Both state integrations with QuickBooks, Sage Intacct, NetSuite, Xero. BigTime additionally lists Microsoft Dynamics 365. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, BigTime or Kantata?
Neither publishes a list price — both quote. Ask each for the all-in first-year cost at your seat count, as one number, and compare those.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what BigTime and Kantata should each cost you — and whether a third option belongs on your shortlist.