Cashbook
by Cashbook · Bank Reconciliation
Automates cash application, collections, deductions, AP and bank reconciliation across ERPs.
Updated August 2026 · By the ERP Research Editorial Team · Independent and vendor-neutral.
- Works with
SAP
Oracle
NetSuite
Microsoft Dynamics 365 Finance
SageInforSun SystemsTIMS- Deployment
- On-premise, Private cloud
- Company size
- Mid-market, Enterprise
- Pricing
- Quote-based
- Founded
- 1992
- Headquarters
- Limerick, Ireland
Overview
Cashbook is finance-automation software for accounts receivable and accounts payable processes -- cash application, collections, deductions, accounts payable and bank reconciliation -- aimed at large, multi-entity organizations running high transaction volumes across multiple ERPs, banks and countries. The company was founded in 1992 as Software Architects International, was renamed SAI New Technologies after a 2002 management buyout, and rebranded as Cashbook in 2015; it is dual-headquartered in Limerick, Ireland and Naperville, Illinois.
The platform is organized around five modules: cash application (auto-matching customer remittances against open invoices from lockbox, EDI, PDF, web-portal and email channels), collections management (a centralized hub with automated dunning letters and payment forecasting), deductions management (root-cause classification and dispute workflow for revenue recovery), accounts payable automation (global payment-file creation across ACH, BACS, SEPA and ISO 20022 with approval workflows), and bank reconciliation (rules-based matching of bank statements against ERP general-ledger data). Cashbook states it automates more than 95% of cash application transactions and more than 85% of deductions.
Cashbook positions itself as the connective layer between banks and a range of ERP systems, with particular depth in legacy and niche platforms -- Infor BPCS/LX, MAPICS/XA and M3, Oracle JD Edwards, Sun Systems and TIMS -- alongside SAP (S/4HANA, ECC 6.0), Microsoft Dynamics 365 Finance & Operations, NetSuite and Sage 200. It reports serving more than 100 organizations, including several Fortune 1,000 companies, across 25+ countries, and deploys on-premise or in a private cloud rather than as multi-tenant SaaS.
Features & capabilities
Cash Application Automation
Auto-matches customer remittances to open AR invoices across bank, lockbox and customer channels.
- Multi-format remittance processing (Excel, EDI, PDF, credit card files, web portals, email attachments)
- OCR-based lockbox and remittance processing
- Bank statement ingestion in MT940, BAI2 and CAMT053 formats
- Configurable auto-matching and auto-coding rules
- Customer portal automation for digitizing remittances
- Automated postings back to the ERP AR subledger and general ledger
- Full audit trail with date/time and user-identity stamps
Collections Management
Centralized hub for AR collectors with automated correspondence and forecasting.
- Real-time link to ERP AR invoice data
- Automated, user-defined dunning letters
- Customer risk scoring and high-risk account prioritization
- Communication logging (calls, emails, notes) at customer and invoice level
- Payment forecasting based on historical customer behavior
- Customizable reporting with Excel export
Deductions Management
Root-cause classification and dispute workflow to recover revenue lost to unearned deductions.
- Automatic deduction and reason-code creation from remittance data, independent of the ERP
- Prioritization by deduction size and type
- Approval routing and web-based collaboration for disputes
- Electronic attachments, document imaging and proof-of-delivery integration (FedEx, UPS)
- Auto-write-off of small deductions within configurable tolerances
- Bundling of deductions into Parent, Group and HQ levels
Accounts Payable Automation
Unified global payment platform across multiple ERPs, banks, entities and countries.
- Automatic creation of banking payment files (ACH, BACS, SEPA, ISO 20022)
- Multi-format remittance delivery to vendors (email, PDF, QR code)
- Vendor bank-account management with fraud-prevention controls
- Payment approval workflows before batch processing
- Flexible invoice selection across companies, payment types and countries
- Automatic updates to the AP subledger and general ledger
- Vendor payment profiles and open/closed item analysis
Bank Reconciliation Automation
Rules-based matching of bank statements against ERP general-ledger data.
- Configurable auto-matching rules defined by finance teams
- Support for multiple banks, ERP systems, sites and currencies in one tool
- Carry-forward of unpresented/unreconciled items to future periods
- 8+ standard reports with full date/time audit trail
- Daily, weekly, monthly or custom reconciliation periods
- Tolerance-based auto write-offs
Common use cases
- Automating cash-application matching for a manufacturer processing high remittance volumes across EDI, lockbox and web-portal channels
- Centralizing collections and dunning correspondence across multiple ERP instances for a multi-site distributor
- Recovering revenue lost to unearned deductions through root-cause tracking and dispute workflows
- Standardizing global AP payment-file creation (ACH, SEPA, BACS) across multiple ERPs, banks and countries from one platform
- Automating bank reconciliation between a legacy ERP (Infor XA/MAPICS, JD Edwards World) and multiple bank accounts
- Connecting Dynamics 365 Finance & Operations to banks and customer remittance channels via API
- Consolidating cash-to-GL processes for Fortune 1,000 companies running niche ERPs (TIMS, Sun Systems) alongside modern cloud ERPs
Strengths & considerations
Strengths
- Deep, long-standing integration expertise with legacy and niche ERPs (Infor BPCS/LX, MAPICS/XA, M3, Sun Systems, TIMS, JD Edwards World) that many modern AR/treasury platforms don't support
- One platform spanning cash application, collections, deductions, AP and bank reconciliation rather than a single point solution
- 30+ year operating history (founded 1992 as Software Architects International, rebranded Cashbook in 2015) with long customer tenures
- Direct data partnership with Cforia since 2008 for cash-application and deductions functionality
- In-house banking-format team that builds new bank formats in 3-4 days, with 200+ formats already built
Considerations
- No out-of-the-box AR/cash-application automation for Sage clients; available only via custom build
- Deploys on-premise or in a private cloud rather than as a modern multi-tenant public SaaS
ERP integrations
Also supports SAP R/4-R/6 via BAI2/MT940 bank file formats
Imports customer/vendor master and AR/AP subledger data; exports payment data via the Recurring Integrations API
Bank reconciliation and AP payment formats (BACSTEL-IP, SEPA, ACH); no out-of-box AR automation
Pricing
Pricing is not published. Cost depends on modules purchased, ERP system, number of banks/accounts and countries; discussed during implementation scoping. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- On-premise or private cloud (not multi-tenant public SaaS)
About the vendor
- Founded
- 1992
- Headquarters
- Limerick, Ireland
- Ownership
- Private (management buyout by senior executives, 2002)
- Notable customers
- Formica, Bridgestone, Sulzer, Essentra, Nice-Pak/PDI, Makita UK, TGI Fridays, Five Guys, MTD Products, Exide Technologies
Alternatives to Cashbook in Bank Reconciliation
Cashbook — frequently asked questions
Which ERPs does Cashbook integrate with?
Cashbook says it works with 16 ERP systems, including Infor (BPCS/LX, MAPICS/XA, M3), Oracle JD Edwards, SAP (S/4HANA and ECC 6.0), NetSuite, Microsoft Dynamics 365 Finance & Operations, Sage 200, Sun Systems and TIMS.
Is Cashbook a cloud SaaS product?
No. Cashbook deploys on-premise or in a private cloud rather than as multi-tenant public SaaS. Implementation typically takes 6 weeks to 6 months depending on scope and countries involved.
How much of cash application and deductions does Cashbook automate?
Cashbook states its cash-application automation matches more than 95% of transactions, and its deductions module automates more than 85% of deductions.
Does Cashbook support SAP S/4HANA?
Yes. Cashbook is certified for SAP S/4HANA and SAP ECC 6.0, integrating via IDOCs and a certified SAP connector it has maintained with partner Cforia since 2010.
How is Cashbook priced?
Pricing is quote-based and not published. It depends on the modules purchased, the ERP system in use, and the number of banks, accounts and countries involved.
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