What is ATS (Applicant Tracking System)?
An applicant tracking system is software that manages the recruiting workflow, from job postings through candidate selection and hiring.
Definition
An Applicant Tracking System (ATS) centralises and automates the hiring process, handling job requisitions, posting to job boards, collecting applications, and tracking candidates through each stage of the pipeline. It stores resumes and candidate data, supports screening and filtering, coordinates interviews, and manages offers and communications. An ATS provides recruiters and hiring managers with visibility into pipeline status and hiring metrics such as time-to-fill. It also helps maintain compliance with hiring regulations and equal-opportunity record-keeping. By structuring the process, an ATS improves recruiter efficiency and candidate experience.
How ATS Works in ERP
Within an ERP or HCM suite, the ATS links to position management and headcount planning so openings tie to approved, budgeted positions. On hire, the candidate's record converts into an employee in core HR and triggers onboarding, eliminating duplicate data entry. This connection gives a continuous, auditable flow from requisition to active employee with consistent cost and headcount tracking.
ERP Vendors with Strong ATS
Workday
Cloud HCM + financials for services and people-centric orgs
Oracle ERP Cloud
Enterprise cloud ERP with deep financials and analytics
SAP S/4HANA Public Cloud
Standardised cloud ERP with quarterly auto-upgrades and low TCO
Microsoft Dynamics 365
Modular ERP + CRM tightly integrated with Microsoft 365
Frequently Asked Questions
What does an applicant tracking system do?
An ATS manages the end-to-end recruiting workflow: creating requisitions, posting jobs, collecting and screening applications, scheduling interviews, and tracking candidates through each stage to offer and hire. It stores candidate data and communications in one place and reports on hiring metrics. Many also support compliance record-keeping for equal-opportunity hiring.
How does an ATS connect to the rest of an HR system?
In an integrated HCM or ERP suite, the ATS draws on approved positions and headcount budgets to create requisitions, then passes hired candidates into core HR and onboarding automatically. This avoids re-entering candidate information once they become employees. The result is a seamless and auditable transition from applicant to active worker.