Knowify
by Knowify · Construction
Construction job costing and project management software built around QuickBooks.
- Works with
- QuickBooks Online, QuickBooks Desktop, QuickBooks Time
- Deployment
- Cloud
- Company size
- Small business, Mid-market
- Pricing
- Subscription (tiered, per user)
Overview
Knowify is cloud-based construction management software for trade contractors, covering electrical, plumbing, HVAC, painting, remodeling, concrete and excavation businesses. It combines bidding and proposals, project execution (contracts, change orders, scheduling, daily logs), service work dispatching, and financial management (job costing, invoicing, WIP reporting) in one system.
Knowify markets itself as built specifically to complement QuickBooks rather than replace it, positioning itself as a construction-specific front end for job costing, scheduling and field operations that pushes financial transactions into QuickBooks for accounting, tax and payroll.
The platform serves both project-based commercial contractors (fixed-price and AIA billing jobs) and service-based residential contractors running dispatch and appointment-based work.
Screenshots & demo
Demo video from the vendor's YouTube channel.
Features & capabilities
Estimating & Proposals
Tools to bid and win project work.
- Estimating and budgeting by cost code
- Client-facing proposals and contracts
- E-signature on contracts and change orders
- AIA billing with G702/G703 pay applications
Project Execution
Managing active jobs in the field and office.
- Scheduling and crew assignment
- Daily logs and field reporting
- Change order tracking with real-time profitability impact
- Client portal for communication and approvals
Job Costing & Financials
Tracking cost and profitability by phase.
- Real-time job costing by labor, materials, equipment and subcontractors
- Budget vs. actual tracking by project phase
- Work-in-progress (WIP) reporting
- Fully-loaded labor burden calculation (benefits, union dues, overtime)
- Progress and milestone invoicing
Service Work Management
Dispatch and service-call operations (Service Pro add-on).
- Dispatching and appointment scheduling
- Automated appointment reminders
- Equipment history tracking
- Integrated payment processing
Subcontractor Management
Tracking subcontractor compliance and work.
- Subcontractor license and insurance document tracking with expiration alerts
- Subcontractor billing and performance reporting
QuickBooks Accounting Sync
Two-way financial data sync with QuickBooks.
- Real-time bi-directional sync with QuickBooks Online
- Push-to-sync with QuickBooks Desktop
- Automatic client, vendor and item sync
- Class, account and tax rate sync from QuickBooks
Common use cases
- Bidding fixed-price and AIA commercial construction jobs and issuing G702/G703 pay applications
- Tracking real-time job costs by phase to catch budget overruns before a project closes
- Running a QuickBooks Online chart of accounts while managing bids, scheduling and job costing in a construction-specific tool
- Dispatching service technicians and tracking equipment history for residential HVAC, plumbing or electrical service calls
- Tracking subcontractor insurance certificates and licenses to stay compliant on commercial jobs
- Producing WIP reports for bonding or lender requirements
- Calculating fully-loaded labor cost including burden for accurate job profitability
Strengths & considerations
Strengths
- Built specifically to complement QuickBooks rather than compete with it -- Knowify markets itself as the '#1 QuickBooks integration in construction'
- Holds an Intuit Gold Badge certification and is listed as an official app on the QuickBooks App Store
- Combines project-based construction workflows (bidding, AIA billing, change orders) and service-work dispatching in one platform, rather than specializing in only one
ERP integrations
Real-time two-way sync of clients, vendors, items, expenses, bills, payments and projects; invoices and time flow from Knowify to QuickBooks, while classes, accounts, tax rates and employees flow from QuickBooks to Knowify
User-controlled push of transactions and time; available on Knowify's Enterprise plan
Tracked time imports into Knowify projects for labor costing
Pricing
Core starts at $99/mo (annual) or $149/mo (monthly), 1 user; Advanced starts at $329/mo (annual) with 10 users; Enterprise is custom-priced with unlimited users. Additional users are $29/month each. Service Pro (dispatch/service work) is a $99-$199/month add-on. 14-day free trial available. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- SaaS (multi-tenant)
Alternatives to Knowify in Construction
Knowify — frequently asked questions
Does Knowify integrate with QuickBooks?
Yes. Knowify syncs bi-directionally and in real time with QuickBooks Online, sharing clients, vendors, items, expenses, bills, payments and projects; it also supports push-to-sync with QuickBooks Desktop and imports tracked time from QuickBooks Time. Knowify holds an Intuit Gold Badge certification and is listed on the QuickBooks App Store.
How much does Knowify cost?
Knowify's Core plan starts at $99/month billed annually for 1 user, the Advanced plan starts at $329/month for 10 users, and Enterprise is custom-priced with unlimited users. Additional users cost $29/month each, and a 14-day free trial is available.
Who is Knowify built for?
Knowify targets trade contractors -- electrical, plumbing, HVAC, painting, remodeling, concrete and excavation companies -- doing both fixed-price/AIA project work and residential service calls.
Does Knowify support AIA billing?
Yes. Knowify partners with AIA Contract Documents to generate official G702/G703 pay application forms directly from project billing data.
Evaluating Construction?
Tell us your ERP and requirements and we'll send an independent shortlist — including Knowify and the best-fit alternatives — with honest pros and cons.