Knowify vs ProEst
construction head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Subscription (tiered, per user) | Quote-based |
| Deployment | Cloud | Cloud |
| Company size | Small business, Mid-market | Small business, Mid-market |
| Stated ERP integrations | QuickBooks | QuickBooks, Sage Intacct, Acumatica |
| Vendor | Knowify | Autodesk (ProEst) |
Our take
Where Knowify leads
- Stronger evidenced coverage on 16 of the 27 capabilities where they differ (led by daily logs and field reports and budgeting and forecasting).
Where ProEst leads
- Stronger evidenced coverage on 11 of the 27 capabilities where they differ (led by digital quantity takeoff and bid management).
- Stated Sage Intacct, Acumatica integration the alternative doesn't list.
Where they differ
The 27 capabilities (of 55 in the construction taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Digital quantity takeoffPreconstruction & Estimating | Not evidenced | Core strength |
| Bid managementPreconstruction & Estimating | Not evidenced | Core strength |
| Custom assemblies and formulasPreconstruction & Estimating | Not evidenced | Core strength |
| Daily logs and field reportsProject & Field Management | Core strength | Not evidenced |
| Budgeting and forecastingFinancial Management & Job Costing | Core strength Budget vs. actual tracking by project phase | Not evidenced |
| Real-time job costingFinancial Management & Job Costing | Core strength Real-time job costing by labor, materials, equipment and subcontractors | Not evidenced |
| Change order managementFinancial Management & Job Costing | Core strength Real-time profitability impact on change orders | Not evidenced |
| Progress billing / pay applicationsFinancial Management & Job Costing | Core strength AIA billing (G702/G703) and progress/milestone invoicing | Not evidenced |
| Work-in-progress (WIP) reportingFinancial Management & Job Costing | Core strength | Not evidenced |
| Crew and labor schedulingWorkforce & Field Operations | Core strength | Not evidenced |
| Client / owner portalWorkforce & Field Operations | Core strength | Not evidenced |
| Service billing and invoicingService & Equipment Management | Core strength Service Pro dispatching and integrated payment processing | Not evidenced |
| BI tool data connectorReporting & Analytics | Not evidenced | Core strength Data sync with Power BI and other BI tools |
| Historical benchmarkingReporting & Analytics | Not evidenced | Core strength Benchmarking by project type, client or estimator |
| Open API for integrationsPlatform & Integrations | Not evidenced | Core strength |
| Subcontractor prequalificationPreconstruction & Estimating | Supported License and insurance document tracking with expiration alerts | Not evidenced |
| Drawing and sheet managementDocument & Model Management | Not evidenced | Supported Support for multiple drawing formats and scaled plans |
| Gantt-style schedulingScheduling & Planning | Supported Scheduling and crew assignment | Not evidenced |
| Equipment maintenance historyService & Equipment Management | Supported | Not evidenced |
| Project and portfolio dashboardsReporting & Analytics | Not evidenced | Supported Prospect and client tracking dashboard |
| Cost estimating databasePreconstruction & Estimating | Supported Estimating and budgeting by cost code | Core strength ProEst Costbook: 23,000+ lines of regionalized cost data |
| BIM model viewing and coordinationDocument & Model Management | Not evidenced | Partial Integration with BIM tools referenced generically, no dedicated viewer confirmed |
| Construction payroll processingFinancial Management & Job Costing | Partial Labor burden calculation feeds job cost; no native payroll run evidenced | Not evidenced |
| Time tracking and timecardsWorkforce & Field Operations | Partial Time flows into job costing sync with QuickBooks; standalone time-tracking UI not confirmed | Not evidenced |
| Labor cost trackingWorkforce & Field Operations | Core strength Fully-loaded labor burden calculation | Supported Labor reports and trade-specific labor pricing |
| Equipment and asset trackingWorkforce & Field Operations | Partial Equipment history tracking under the Service Pro add-on | Not evidenced |
| Custom report builderReporting & Analytics | Supported Subcontractor billing and performance reporting | Core strength |
Both grade identically on the other 28 capabilities — see each product's full profile: Knowify, ProEst.
Knowify vs ProEst — FAQs
Is Knowify or ProEst better for ERP integration?
Both state integrations with QuickBooks. ProEst additionally lists Sage Intacct, Acumatica. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Knowify or ProEst?
Neither publishes a list price — both quote. Ask each for the all-in first-year cost at your seat count, as one number, and compare those.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Knowify and ProEst should each cost you — and whether a third option belongs on your shortlist.