Box vs SharePoint
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Per-user subscription (annual/monthly), tiered Business and Enterprise plans; free Individual tier available | From $12.50/user/mo (published) |
| Deployment | Cloud | Cloud, On-premise, Hybrid |
| Company size | SMB, Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | NetSuite, SAP | Microsoft Dynamics 365 |
| Vendor | Box | Microsoft |
Our take
Where Box leads
- Stronger evidenced coverage on 15 of the 25 capabilities where they differ (led by regulatory compliance frameworks and electronic signature).
- Stated NetSuite, SAP integration the alternative doesn't list.
Where SharePoint leads
- Stronger evidenced coverage on 10 of the 25 capabilities where they differ (led by microsoft teams integration and prebuilt erp connectors).
- Published pricing where the alternative quotes.
- Stated Microsoft Dynamics 365 integration the alternative doesn't list.
Where they differ
The 25 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Regulatory compliance frameworksRecords Management & Compliance | Core strength HIPAA, GDPR, FedRAMP, FINRA, GxP, ITAR, PCI DSS | Not evidenced |
| Electronic signatureRecords Management & Compliance | Core strength Box Sign native e-signature, unlimited on business plans | Not evidenced |
| Microsoft Teams integrationCollaboration & Access | Not evidenced | Core strength Deep Microsoft Teams integration |
| Prebuilt ERP connectorsPlatform, Reporting & Integrations | Not evidenced | Core strength Server-based integration with Dynamics 365 and Dataverse |
| AI-driven document classificationCapture & Ingestion | Supported Automated metadata extraction and tagging | Not evidenced |
| AI/ML field and table data extractionCapture & Ingestion | Supported Box Extract structured data extraction | Not evidenced |
| Check-in / check-out lockingRepository & Organization | Not evidenced | Supported |
| Full-text & metadata searchRepository & Organization | Not evidenced | Supported |
| Multi-level approval routingWorkflow & Process Automation | Not evidenced | Supported Power Automate approval workflows |
| Electronic formsWorkflow & Process Automation | Not evidenced | Supported Power Apps custom forms |
| Legal holdRecords Management & Compliance | Supported | Not evidenced |
| Audit trails & activity loggingRecords Management & Compliance | Supported | Not evidenced |
| Encryption at rest & in transitSecurity & Access Control | Supported AES-256; Box KeySafe customer-managed keys | Not evidenced |
| Watermarking & redactionSecurity & Access Control | Supported | Not evidenced |
| Mobile accessCollaboration & Access | Supported | Not evidenced |
| iPaaS connectivityPlatform, Reporting & Integrations | Not evidenced | Supported Power Platform / Power Automate |
| Reporting & operational dashboardsPlatform, Reporting & Integrations | Supported Activity insights and audit logs | Not evidenced |
| Centralized document repositoryRepository & Organization | Core strength Unlimited storage on business plans | Supported Document libraries |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Core strength Box Shield automated content classification and DLP | Supported |
| Real-time co-authoringCollaboration & Access | Supported Real-time co-editing via Box Notes and integrations | Core strength Real-time co-authoring in Word, Excel and PowerPoint |
| Secure external sharingCollaboration & Access | Core strength Shared links with expiration/password/download controls, Box Transfer | Supported Configurable-scope sharing links |
| Microsoft 365 integrationCollaboration & Access | Supported | Core strength |
| AI document summarization & Q&AAI & Content Intelligence | Core strength Box AI document summarization and Q&A | Supported Custom agents for knowledge discovery and summarization |
| Public REST APIPlatform, Reporting & Integrations | Core strength REST API/webhooks plus 1,500+ prebuilt app integrations | Supported REST and Microsoft Graph APIs |
| Low-code case / app builderPlatform, Reporting & Integrations | Partial Box Hubs no-code content portals | Supported Power Apps embedding |
Both grade identically on the other 26 capabilities — see each product's full profile: Box, SharePoint.
Box vs SharePoint — FAQs
Is Box or SharePoint better for ERP integration?
They state different ERP coverage: Box lists NetSuite, SAP; SharePoint lists Microsoft Dynamics 365.
Which is cheaper, Box or SharePoint?
SharePoint publishes a starting rate ($12.5/user/mo); Box prices by quote, so a like-for-like number requires asking both.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Box and SharePoint should each cost you — and whether a third option belongs on your shortlist.