Alfresco vs SharePoint
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Subscription / quote-based; free open-source Community Edition available | From $12.50/user/mo (published) |
| Deployment | Cloud, On-premise, Hybrid | Cloud, On-premise, Hybrid |
| Company size | Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | SAP | Microsoft Dynamics 365 |
| Vendor | Hyland (Alfresco) | Microsoft |
Our take
Where Alfresco leads
- Stronger evidenced coverage on 15 of the 29 capabilities where they differ (led by certified records management and regulatory compliance frameworks).
- Stated SAP integration the alternative doesn't list.
Where SharePoint leads
- Stronger evidenced coverage on 14 of the 29 capabilities where they differ (led by real-time co-authoring and microsoft teams integration).
- Published pricing where the alternative quotes.
- Stated Microsoft Dynamics 365 integration the alternative doesn't list.
Where they differ
The 29 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Certified records managementRecords Management & Compliance | Core strength DoD 5015.02 CH2/CH3 certified records management | Not evidenced |
| Regulatory compliance frameworksRecords Management & Compliance | Core strength ISO 15489, ISO 16175, MoReq and FOIA compliance | Not evidenced |
| Real-time co-authoringCollaboration & Access | Not evidenced | Core strength Real-time co-authoring in Word, Excel and PowerPoint |
| Microsoft Teams integrationCollaboration & Access | Not evidenced | Core strength Deep Microsoft Teams integration |
| On-premise / hybrid / cloud deployment optionsPlatform, Reporting & Integrations | Core strength On-prem, private cloud, Kubernetes, plus open-source Community and Enterprise editions | Not evidenced |
| OCR / text recognitionCapture & Ingestion | Supported Via Amazon Textract | Not evidenced |
| AI/ML field and table data extractionCapture & Ingestion | Supported Entity and PII extraction via Amazon Comprehend | Not evidenced |
| Electronic formsWorkflow & Process Automation | Not evidenced | Supported Power Apps custom forms |
| Legal holdRecords Management & Compliance | Supported | Not evidenced |
| Encryption at rest & in transitSecurity & Access Control | Supported AES-256 at rest, TLS 1.2 in transit | Not evidenced |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Not evidenced | Supported |
| Threat / anomaly detectionSecurity & Access Control | Not evidenced | Supported Ransomware protection via Microsoft 365 Backup |
| Secure external sharingCollaboration & Access | Not evidenced | Supported Configurable-scope sharing links |
| Desktop sync / mapped accessCollaboration & Access | Not evidenced | Supported Offline files and folders |
| AI document summarization & Q&AAI & Content Intelligence | Not evidenced | Supported Custom agents for knowledge discovery and summarization |
| AI-enhanced / semantic searchAI & Content Intelligence | Not evidenced | Supported AI-enhanced search |
| AI agents for content workflowsAI & Content Intelligence | Not evidenced | Supported Copilot-assisted custom agents |
| iPaaS connectivityPlatform, Reporting & Integrations | Not evidenced | Supported Power Platform / Power Automate |
| Low-code case / app builderPlatform, Reporting & Integrations | Not evidenced | Supported Power Apps embedding |
| Centralized document repositoryRepository & Organization | Core strength | Supported Document libraries |
| Version control & revision historyRepository & Organization | Core strength | Supported |
| Check-in / check-out lockingRepository & Organization | Core strength | Supported |
| Full-text & metadata searchRepository & Organization | Core strength | Supported |
| Retention schedules & automated dispositionRecords Management & Compliance | Core strength | Supported |
| Single sign-on / identity federationSecurity & Access Control | Partial Auth connectors for O365/Google/Salesforce; no explicit SAML SSO documented | Not evidenced |
| Mobile accessCollaboration & Access | Partial Web-based access from any device; no dedicated mobile app documented | Not evidenced |
| Microsoft 365 integrationCollaboration & Access | Supported | Core strength |
| Public REST APIPlatform, Reporting & Integrations | Core strength Open REST API and CMIS (OASIS) interoperability standard | Supported REST and Microsoft Graph APIs |
| Prebuilt ERP connectorsPlatform, Reporting & Integrations | Supported Content Connector for SAP via ArchiveLink / SAP DMS | Core strength Server-based integration with Dynamics 365 and Dataverse |
Both grade identically on the other 22 capabilities — see each product's full profile: Alfresco, SharePoint.
Alfresco vs SharePoint — FAQs
Is Alfresco or SharePoint better for ERP integration?
They state different ERP coverage: Alfresco lists SAP; SharePoint lists Microsoft Dynamics 365.
Which is cheaper, Alfresco or SharePoint?
SharePoint publishes a starting rate ($12.5/user/mo); Alfresco prices by quote, so a like-for-like number requires asking both.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Alfresco and SharePoint should each cost you — and whether a third option belongs on your shortlist.