Egnyte vs SharePoint
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | From $22/user/mo (published) | From $12.50/user/mo (published) |
| Deployment | Cloud, Hybrid | Cloud, On-premise, Hybrid |
| Company size | SMB, Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | NetSuite, Microsoft Dynamics 365, SAP | Microsoft Dynamics 365 |
| Vendor | Egnyte | Microsoft |
Our take
Where Egnyte leads
- Stronger evidenced coverage on 12 of the 21 capabilities where they differ (led by regulatory compliance frameworks and ocr / text recognition).
- Stated NetSuite, SAP integration the alternative doesn't list.
Where SharePoint leads
- Stronger evidenced coverage on 9 of the 21 capabilities where they differ (led by microsoft teams integration and check-in / check-out locking).
- A lower published starting rate ($12.5 vs $22 per user/mo).
Where they differ
The 21 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Regulatory compliance frameworksRecords Management & Compliance | Core strength HIPAA, GDPR, CMMC, FINRA/SEC, 21 CFR Part 11, EU Annex 11 | Not evidenced |
| Microsoft Teams integrationCollaboration & Access | Not evidenced | Core strength Deep Microsoft Teams integration |
| OCR / text recognitionCapture & Ingestion | Supported | Not evidenced |
| AI-driven document classificationCapture & Ingestion | Supported Document-type classification | Not evidenced |
| Check-in / check-out lockingRepository & Organization | Not evidenced | Supported |
| Full-text & metadata searchRepository & Organization | Not evidenced | Supported |
| Multi-level approval routingWorkflow & Process Automation | Not evidenced | Supported Power Automate approval workflows |
| Electronic formsWorkflow & Process Automation | Not evidenced | Supported Power Apps custom forms |
| Audit trails & activity loggingRecords Management & Compliance | Supported | Not evidenced |
| Electronic signatureRecords Management & Compliance | Supported DocuSign / Adobe Sign integration | Not evidenced |
| Watermarking & redactionSecurity & Access Control | Supported Dynamic watermarking | Not evidenced |
| Mobile accessCollaboration & Access | Supported | Not evidenced |
| Reporting & operational dashboardsPlatform, Reporting & Integrations | Supported Compliance reporting and audit-ready evidence | Not evidenced |
| Low-code case / app builderPlatform, Reporting & Integrations | Not evidenced | Supported Power Apps embedding |
| On-premise / hybrid / cloud deployment optionsPlatform, Reporting & Integrations | Supported Hybrid deployment with local caching for large files | Not evidenced |
| Centralized document repositoryRepository & Organization | Core strength | Supported Document libraries |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Core strength Sensitive data discovery and classification across 500+ patterns, 37 languages | Supported |
| Threat / anomaly detectionSecurity & Access Control | Core strength Ransomware detection/auto-remediation, anomalous-behavior detection | Supported Ransomware protection via Microsoft 365 Backup |
| Real-time co-authoringCollaboration & Access | Supported | Core strength Real-time co-authoring in Word, Excel and PowerPoint |
| Microsoft 365 integrationCollaboration & Access | Supported | Core strength |
| Prebuilt ERP connectorsPlatform, Reporting & Integrations | Supported Connectors for NetSuite and Microsoft Dynamics | Core strength Server-based integration with Dynamics 365 and Dataverse |
Both grade identically on the other 30 capabilities — see each product's full profile: Egnyte, SharePoint.
Egnyte vs SharePoint — FAQs
Is Egnyte or SharePoint better for ERP integration?
Both state integrations with Microsoft Dynamics 365. Egnyte additionally lists NetSuite, SAP. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Egnyte or SharePoint?
SharePoint has the lower published starting rate ($12.5 vs $22 per user/month, list price). Implementation, ERP integration and volume discounts change the real total — treat list rates as a starting point.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Egnyte and SharePoint should each cost you — and whether a third option belongs on your shortlist.