Procurify
by Procurify · Procurement & Sourcing
Procure-to-pay and spend management platform for mid-market finance teams
- Works with
- NetSuite, QuickBooks Online & Desktop, Sage Intacct, Microsoft Dynamics 365 Business Central, Other accounting/ERP systems
- Deployment
- Cloud
- Company size
- Mid-market
- Pricing
- Subscription, modular (not charged per user); custom quote
- Founded
- 2012
- Headquarters
- Vancouver, Canada
Overview
Procurify is a cloud-based procure-to-pay and spend management platform aimed at mid-market organizations. It consolidates purchase requisitions, approvals, purchase orders, accounts payable, and expense and card management into a single system, giving finance and procurement teams visibility into committed spend before invoices arrive. The platform sits upstream of an accounting system or ERP, capturing requests and approvals and then syncing approved bills and payment data back to the system of record.
The product is organized into modules layered on top of a core purchasing platform. Procurement covers requisitions, configurable approval routing, purchase orders, receiving, and vendor management; AP Automation adds invoice capture, three-way matching, bill management, and payments; and Expense & Card provides physical and virtual purchasing cards with receipt capture and budget controls. A spend analytics layer surfaces budget-versus-actual reporting, and Procurify has added AI-assisted features for data capture, invoice processing, and natural-language spend queries.
Procurify is commonly adopted by organizations that have outgrown spreadsheet-based or email-based purchasing but do not want to run procurement entirely inside their accounting system. It integrates with QuickBooks, NetSuite, Sage Intacct, and Microsoft Dynamics 365 Business Central, and offers an open API and flat-file options for other systems. Reviewers consistently cite ease of use and spend visibility as strengths, while noting that reporting depth, search, and end-to-end AP coverage are weaker than in heavier enterprise procurement suites.
Screenshots & demo
Demo video from the vendor's YouTube channel. Screenshots sourced from Procurify.
Features & capabilities
Purchasing & Procurement
Request-to-order workflow for controlling purchases before money is spent.
- Purchase requisitions with AI intake for converting vendor quotes
- Configurable approval routing by department, spend threshold, and location
- Purchase order creation and management
- Receiving workflows for goods and services
- Vendor management
- Contract management
- Real-time budget controls and budget-versus-actual tracking
AP Automation
Invoice and bill processing unified with purchasing data.
- AI-assisted invoice capture
- Three-way matching of POs, receipts, and invoices
- Bill management and approval
- Payment processing
- Automatic sync of approved bills to accounting and ERP systems
Expense & Cards
Physical and virtual purchasing cards tied to pre-approved budgets.
- Physical and virtual purchasing cards
- Pre-approved, accessible funds with spending limits
- Receipt capture and attachment
- Real-time transaction activity tracking
- Balance notifications and monthly statement reporting
Spend Insights & Reporting
Analytics over committed and actual spend.
- Real-time spend dashboards
- Customizable reporting
- Spend visibility by category, department, and vendor
- AI Spend Analyst for natural-language spend questions
- Committed-spend visibility before invoicing
Mobile & Catalogs
On-the-go approvals and guided purchasing from approved suppliers.
- iOS and Android apps for requests, approvals, and tracking
- AI-powered mobile receipt capture
- PunchOut catalogs for Amazon Business, Staples, Home Depot, Grainger, and Uline
- Supplier preference enforcement through catalogs
Common use cases
- Controlling and approving purchase requests before spend is committed
- Replacing spreadsheet- or email-based purchasing in a growing finance team
- Tracking budget-versus-actual spend in real time across departments
- Automating invoice capture and three-way matching ahead of the accounting system
- Issuing and controlling employee purchasing cards with pre-set budgets
- Enforcing approved-supplier purchasing through PunchOut catalogs
- Reducing the number of full ERP/accounting licenses by having staff work in Procurify
Strengths & considerations
Strengths
- Combines purchasing, AP automation, and card-based spend in one platform rather than separate tools
- Pricing is not charged per user, lowering the cost of broad employee access
- Surfaces committed spend before invoices arrive, not just after-the-fact actuals
- Consistently rated for ease of use and fast cross-department adoption on G2 and Capterra
- Sits upstream of QuickBooks/NetSuite/Intacct so teams can reduce ERP seat counts
Considerations
- AP capabilities are newer and less deep than dedicated end-to-end AP/P2P suites, leaving some AP gaps
- No built-in inventory management
- Reporting flexibility and advanced search are cited by reviewers as limited for complex needs
- Integrations with niche or less-common systems can require custom work
- Some users find the approval process and navigation require many steps for simple tasks
ERP integrations
Push purchase orders and approved bills from Procurify into NetSuite; positioned to reduce required NetSuite licenses.
Syncs data and pushes approved bills and payments from Procurify to QuickBooks; supports three-way matching.
Syncs approved bills, payments, and financial data for three-way matching.
Centralizes financial data flow with vendor and account-code synchronization for three-way matching and month-end.
Open API plus flat-file/CSV options for systems without a prebuilt connector.
Pricing
Pricing is not published; every customer gets the Procurify Platform with Purchasing as a base and can add AP Automation, Contract Management, and Expense & Card modules. A one-time implementation fee applies based on use cases and number of integrations. Third-party sources cite roughly $1,000+/month for small deployments, but Procurify does not list prices publicly. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- Cloud (SaaS)
- Compliance
- SOC 2 Type II
- Mobile app
- Yes
About the vendor
- Founded
- 2012
- Headquarters
- Vancouver, Canada
- Employees
- ~160
- Ownership
- Private (venture-backed)
Alternatives to Procurify in Procurement & Sourcing
Procurify — frequently asked questions
Does Procurify integrate with QuickBooks and NetSuite?
Yes. Procurify offers prebuilt connectors for QuickBooks Online and Desktop, NetSuite, Sage Intacct, and Microsoft Dynamics 365 Business Central, and an open API plus flat-file options for other systems. It pushes approved bills and payments to the accounting system and supports three-way matching.
Is Procurify a full ERP?
No. Procurify is a procure-to-pay and spend management layer that sits upstream of an accounting system or ERP. It handles purchasing, approvals, AP automation, and card spend, then syncs financial data to the system of record.
How is Procurify priced?
Procurify uses modular subscription pricing that is not charged per user, with a base purchasing platform and optional AP, contract, and expense/card modules, plus a one-time implementation fee. Prices are quoted by their team rather than published.
Is Procurify SOC 2 compliant?
Yes. Procurify states it is SOC 2 Type II compliant and provides an audited SOC 2 report on request.
Who is Procurify best suited for?
It is aimed at mid-market organizations that have outgrown spreadsheet- or email-based purchasing and want spend controls and visibility without running procurement entirely inside their accounting system.
Evaluating Procurement & Sourcing?
Tell us your ERP and requirements and we'll send an independent shortlist — including Procurify and the best-fit alternatives — with honest pros and cons.