OnBase vs SharePoint
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Custom quote / contact sales | From $12.50/user/mo (published) |
| Deployment | Cloud, On-premise, Hybrid | Cloud, On-premise, Hybrid |
| Company size | Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | SAP, Oracle Fusion Cloud, Workday, Microsoft Dynamics 365, Infor | Microsoft Dynamics 365 |
| Vendor | Hyland | Microsoft |
Our take
Where OnBase leads
- Stronger evidenced coverage on 13 of the 28 capabilities where they differ (led by ai-driven document classification and ai/ml field and table data extraction).
- Stated SAP, Oracle Fusion Cloud, Workday, Infor integration the alternative doesn't list.
Where SharePoint leads
- Stronger evidenced coverage on 15 of the 28 capabilities where they differ (led by microsoft 365 integration and microsoft teams integration).
- Published pricing where the alternative quotes.
Where they differ
The 28 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| AI-driven document classificationCapture & Ingestion | Core strength Automatic classification via Brainware capture | Not evidenced |
| AI/ML field and table data extractionCapture & Ingestion | Core strength Intelligent data extraction and verification via Brainware capture | Not evidenced |
| Microsoft 365 integrationCollaboration & Access | Not evidenced | Core strength |
| Microsoft Teams integrationCollaboration & Access | Not evidenced | Core strength Deep Microsoft Teams integration |
| Scanning & batch captureCapture & Ingestion | Supported Multi-channel capture: scanning, fax, EDI, file sweeps | Not evidenced |
| Email importCapture & Ingestion | Supported | Not evidenced |
| Check-in / check-out lockingRepository & Organization | Not evidenced | Supported |
| Metadata-driven tagging & classificationRepository & Organization | Not evidenced | Supported Document properties and custom columns |
| Full-text & metadata searchRepository & Organization | Not evidenced | Supported |
| Folder / cabinet hierarchyRepository & Organization | Not evidenced | Supported |
| Related document linkingRepository & Organization | Supported Consolidated view of related content in case management | Not evidenced |
| AP invoice automationWorkflow & Process Automation | Supported AP connector framework with two-way ERP data validation | Not evidenced |
| Exception handling & escalationWorkflow & Process Automation | Supported | Not evidenced |
| Certified records managementRecords Management & Compliance | Supported SEC 17a-4 broker-dealer recordkeeping support | Not evidenced |
| Audit trails & activity loggingRecords Management & Compliance | Supported | Not evidenced |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Not evidenced | Supported |
| Threat / anomaly detectionSecurity & Access Control | Not evidenced | Supported Ransomware protection via Microsoft 365 Backup |
| Mobile accessCollaboration & Access | Supported Web and mobile access | Not evidenced |
| Desktop sync / mapped accessCollaboration & Access | Not evidenced | Supported Offline files and folders |
| AI document summarization & Q&AAI & Content Intelligence | Not evidenced | Supported Custom agents for knowledge discovery and summarization |
| AI-enhanced / semantic searchAI & Content Intelligence | Not evidenced | Supported AI-enhanced search |
| AI agents for content workflowsAI & Content Intelligence | Not evidenced | Supported Copilot-assisted custom agents |
| Public REST APIPlatform, Reporting & Integrations | Not evidenced | Supported REST and Microsoft Graph APIs |
| iPaaS connectivityPlatform, Reporting & Integrations | Not evidenced | Supported Power Platform / Power Automate |
| Reporting & operational dashboardsPlatform, Reporting & Integrations | Supported Real-time interactive dashboards, OnBase Insights | Not evidenced |
| Visual / no-code workflow designerWorkflow & Process Automation | Core strength Configurable rules-based workflows | Supported Power Automate workflows |
| Real-time co-authoringCollaboration & Access | Supported Secure content sharing with version control and co-authoring | Core strength Real-time co-authoring in Word, Excel and PowerPoint |
| Low-code case / app builderPlatform, Reporting & Integrations | Core strength WorkView application platform for case-style solutions | Supported Power Apps embedding |
Both grade identically on the other 23 capabilities — see each product's full profile: OnBase, SharePoint.
OnBase vs SharePoint — FAQs
Is OnBase or SharePoint better for ERP integration?
Both state integrations with Microsoft Dynamics 365. OnBase additionally lists SAP, Oracle Fusion Cloud, Workday, Infor. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, OnBase or SharePoint?
SharePoint publishes a starting rate ($12.5/user/mo); OnBase prices by quote, so a like-for-like number requires asking both.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what OnBase and SharePoint should each cost you — and whether a third option belongs on your shortlist.