Pleo
by Pleo · Expense Management
Smart company cards with automated expense capture for European teams.
- Works with
- NetSuite, Sage, Microsoft Dynamics 365, Xero
- Deployment
- Cloud
- Company size
- SMB, Mid-market
- Pricing
- Subscription
- Founded
- 2015
- Headquarters
- Copenhagen, Denmark
Overview
Pleo is a European business spending platform built around smart company cards that automatically capture and categorize purchases, eliminating manual expense reports. Founded in Copenhagen in 2015 by Jeppe Rindom and Niccolo Perra, Pleo serves tens of thousands of businesses across Europe from offices in Copenhagen, London, Stockholm, Berlin, Madrid, Lisbon and Paris.
Pleo issues physical and virtual cards to employees with configurable spending limits, then uses AI to match receipts and VAT, flag policy violations and categorize spend in real time. Beyond cards, the platform brings together reimbursements, accounts payable and cash management, syncing transactions directly into accounting tools. Pleo also offers cashback on card spend for certain plans and has introduced embedded spend management capabilities.
The platform targets European SMBs and mid-market companies, with strong VAT handling and accounting integrations including Xero, Sage, Microsoft Dynamics and NetSuite. It emphasizes real-time spend visibility and reduced administrative burden for finance teams.
Screenshots & demo
Demo video from the vendor's YouTube channel. Screenshots sourced from Pleo.
Features & capabilities
Smart Company Cards
Issuing and controlling employee cards.
- Physical and virtual cards
- Per-card spending limits and controls
- Real-time purchase categorization
- Cashback on card spend (select plans)
- Instant card freeze/unfreeze
Automated Expense Capture
Removing manual expense reports.
- Receipt prompts and capture via app
- AI receipt and VAT matching
- Automatic categorization of spend
- Policy violation flagging
Reimbursements
Handling out-of-pocket and mileage spend.
- Out-of-pocket expense reimbursement
- Mileage tracking
- Multi-currency support
Accounts Payable & Cash
Managing invoices and company cash.
- Invoice/bill management
- Vendor payments
- Cash management and wallet
Integrations & Reporting
Syncing to accounting and reporting on spend.
- Direct sync to Xero, Sage, Dynamics and NetSuite
- Real-time spend dashboards
- Budget visibility
- API and embedded spend management
Common use cases
- European SMBs replacing manual expense reports with smart cards
- Giving employees controlled virtual cards for online purchases
- Automating VAT and receipt matching for compliance
- Consolidating cards, reimbursements and AP in one tool
- Syncing categorized spend into Xero, Sage or NetSuite
- Earning cashback on company card spend
- Real-time spend visibility for finance teams
Strengths & considerations
Strengths
- European-first design with strong VAT handling
- Smart cards that auto-categorize and eliminate expense reports
- Cashback offered on certain plans
- Broad European multi-country footprint
Considerations
- Primarily focused on European markets
- Largest value comes from adopting Pleo cards
ERP integrations
Pricing
Tiered plans priced per user; higher plans add cashback (0.5%-0.75%) and advanced features. A free/starter tier has been offered for small teams. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- SaaS (multi-tenant)
- Compliance
- ISO 27001, PCI DSS
- Mobile app
- Yes
- Languages
- English, Danish, German, Spanish, French, Swedish, and others
About the vendor
- Founded
- 2015
- Headquarters
- Copenhagen, Denmark
- Employees
- ~800
- Ownership
- Private
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Pleo — frequently asked questions
Who is Pleo built for?
Pleo is a European business spending platform aimed primarily at SMBs and mid-market companies across Europe.
How does Pleo remove expense reports?
Pleo's smart cards automatically capture and categorize purchases, with AI matching receipts and VAT, so employees don't compile manual reports.
Does Pleo offer cashback?
Yes. Certain plans include cashback (around 0.5% to 0.75%) on purchases made with Pleo cards.
Which accounting systems does Pleo sync with?
Pleo syncs directly with Xero, Sage, Microsoft Dynamics and NetSuite, among others.
Evaluating Expense Management?
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