Expensify
by Expensify · Expense Management
Receipt scanning, expense reporting and reimbursement for teams.
- Works with
- NetSuite, Sage Intacct, QuickBooks, Xero
- Deployment
- Cloud
- Company size
- SMB, Mid-market, Enterprise
- Pricing
- Free tier available
- Founded
- 2008
- Headquarters
- Portland, Oregon, USA
Overview
Expensify is an expense management platform best known for its SmartScan receipt-scanning technology, which extracts merchant, date and amount from receipts in many currencies. Founded in 2008, Expensify is a publicly traded company (NASDAQ: EXFY) that serves individuals, small businesses and larger organizations.
The product automates expense reporting end to end: users snap, email or upload receipts; SmartScan reads them; transactions are categorized and checked against policy; and reports are routed for approval and reimbursement. Expensify also offers the Expensify Card, corporate card reconciliation against thousands of banks, next-day reimbursement, and a Concierge AI assistant that flags policy violations and guides workflows.
Expensify positions itself as easy to adopt with a free entry point and self-serve onboarding, while integrating with accounting and ERP systems including QuickBooks, Xero, NetSuite and Sage Intacct. It supports global reimbursement in local currencies.
Screenshots & demo
Demo video from the vendor's YouTube channel. Screenshots sourced from Expensify.
Features & capabilities
Receipt Capture (SmartScan)
Turning receipts into expense data automatically.
- SmartScan OCR extracting merchant, date and amount
- Support for 150+ currencies
- Snap photo, email-forward, or upload receipts
- Automatic itemization and categorization
- Duplicate detection
Expense Reporting
Compiling and submitting expenses.
- Auto-generated expense reports
- Mileage and time/per diem tracking
- Policy rules and violation flagging
- Concierge AI assistant
Corporate Cards & Reconciliation
Linking cards and matching transactions.
- Expensify Card issuance
- Card feed import from 10,000+ banks globally
- Automatic reconciliation of card transactions to receipts
- Real-time spend visibility
Approvals & Reimbursement
Approving reports and paying employees.
- Configurable approval workflows
- Next-day reimbursement
- Global reimbursement in local currency
- Contractor reimbursement
Integrations
Connecting to accounting and ERP systems.
- Direct integrations with QuickBooks, Xero, NetSuite and Sage Intacct
- Automatic export/coding of approved expenses
- Travel and HR/payroll integrations
- Open API
Common use cases
- SMBs and teams automating receipt capture and expense reports
- Reconciling corporate card spend against receipts automatically
- Reimbursing employees and contractors globally in local currency
- Self-serve adoption without heavy implementation
- Posting coded expenses into QuickBooks, Xero, NetSuite or Sage Intacct
- Flagging out-of-policy spend with the Concierge AI
- Tracking mileage and per diem alongside receipts
Strengths & considerations
Strengths
- Long-established SmartScan OCR known for high accuracy
- Low-friction, self-serve adoption with a free entry point
- Card feed support across thousands of banks worldwide
- Next-day and global multi-currency reimbursement
Considerations
- Advanced controls and configurability are lighter than enterprise suites like Concur
- Per-active-user pricing can rise for larger organizations
ERP integrations
Pricing
Free for individual use with limited SmartScans; paid Collect and Control plans are priced per active user per month, with discounts tied to using the Expensify Card. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- SaaS (multi-tenant)
- Compliance
- SOC 2, PCI DSS
- Mobile app
- Yes
- Languages
- English, Spanish, French, German, Portuguese, and others
About the vendor
- Founded
- 2008
- Headquarters
- Portland, Oregon, USA
- Ownership
- Public
- Notable customers
- Uber, Square, Snapchat
Alternatives to Expensify in Expense Management
Expensify — frequently asked questions
What is SmartScan?
SmartScan is Expensify's OCR technology that automatically reads merchant, date and amount from receipts in 150+ currencies.
Is Expensify free?
Expensify offers a free tier for individual use with limited scans; team plans (Collect and Control) are priced per active user per month.
Can Expensify reimburse employees internationally?
Yes. Expensify can reimburse employees and contractors globally in their local currency, with next-day reimbursement in supported regions.
Which accounting systems does it integrate with?
Expensify integrates directly with QuickBooks, Xero, NetSuite and Sage Intacct, among others.
Evaluating Expense Management?
Tell us your ERP and requirements and we'll send an independent shortlist — including Expensify and the best-fit alternatives — with honest pros and cons.