Rydoo
by Rydoo · Expense Management
Expense management automation for capture, approval and compliance.
- Works with
- SAP, Oracle, NetSuite, Microsoft Dynamics 365, Xero
- Deployment
- Cloud
- Company size
- SMB, Mid-market, Enterprise
- Pricing
- Subscription
- Founded
- 2018
- Headquarters
- Mechelen, Belgium
Overview
Rydoo is a smart expense management platform built for multinational finance teams that need control over employee spending and global compliance. Headquartered in Mechelen, Belgium, with offices across Europe, the Americas and Asia, Rydoo focuses on real-time expense capture, automated approvals and country-specific compliance.
Employees capture expenses in real time via the mobile app or desktop by photographing receipts, logging mileage or syncing with travel apps. Rydoo's AI detects out-of-policy claims, triages expenses and allows one-tap approvals, while finance teams get real-time dashboards and automated reporting. The platform provides official tax, per diem and mileage data for major European and North American markets and supports compliant paperless processing, including IDW PS 880 certification in Germany.
Rydoo integrates with ERP and accounting systems such as SAP, Oracle, NetSuite, Microsoft Dynamics and Xero, and is positioned for organizations operating across multiple countries with complex VAT, per diem and reimbursement rules.
Screenshots & demo
Demo video from the vendor's YouTube channel. Screenshots sourced from Rydoo.
Features & capabilities
Real-time Capture
Recording expenses as they occur.
- Mobile and desktop receipt capture with OCR
- Mileage logging
- Sync with travel apps (e.g., Uber, Egencia)
- Multi-currency expense entry
- Per diem capture
AI Approvals & Controls
Automating review and policy enforcement.
- AI detection of out-of-policy claims
- Expense triage and one-tap approval
- Configurable approval flows
- Spend controls and limits
Global Compliance
Meeting country-specific tax and reimbursement rules.
- Official tax, per diem and mileage data for major EU/NA markets
- VAT handling
- IDW PS 880 certified paperless processing (Germany)
- Local compliance for multiple countries
Finance Visibility
Dashboards and reporting for finance teams.
- Real-time spend dashboards
- Automated reporting
- Budget and policy visibility
- Audit trails
Integrations
Connecting Rydoo to ERP/accounting systems.
- ERP connectors (SAP, Oracle, NetSuite, Microsoft Dynamics)
- Accounting integrations (e.g., Xero)
- HR and travel integrations
- API access
Common use cases
- Multinational finance teams managing employee spend across countries
- Ensuring per diem, mileage and VAT compliance in multiple markets
- Real-time expense capture and one-tap approvals
- Paperless, audit-ready expense processing in regulated markets like Germany
- Posting approved expenses into SAP, Oracle or NetSuite
- Reducing out-of-policy spend with AI checks
- Syncing travel-app spend (Uber, etc.) into expenses
Strengths & considerations
Strengths
- Strong global/EU compliance focus including IDW PS 880 certification
- Official tax, per diem and mileage data baked into the product
- Real-time capture with AI-driven policy detection
- Designed for multinational, multi-country operations
Considerations
- Smaller vendor scale than the largest US-based competitors
- Does not issue its own corporate card
ERP integrations
Pricing
Priced per user per month (publicly indicated starting around $10/user/month), with cost driven by user count and tier. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- SaaS (multi-tenant)
- Compliance
- ISO 27001, IDW PS 880
- Mobile app
- Yes
- Languages
- English, French, German, Spanish, Portuguese, Dutch, and others
About the vendor
- Founded
- 2018
- Headquarters
- Mechelen, Belgium
- Employees
- ~150
- Ownership
- Private
Alternatives to Rydoo in Expense Management
Rydoo — frequently asked questions
What makes Rydoo strong for global companies?
Rydoo provides official tax, per diem and mileage data and local compliance (including IDW PS 880 in Germany) for major European and North American markets.
Does Rydoo issue corporate cards?
Rydoo focuses on expense capture, approvals and compliance and is not primarily a card issuer; it works with employee spend and travel-app data.
How are expenses captured?
In real time via the mobile app or desktop, by photographing receipts, logging mileage or syncing with travel apps like Uber and Egencia.
Which ERPs does Rydoo integrate with?
Rydoo integrates with SAP, Oracle, NetSuite, Microsoft Dynamics and accounting tools such as Xero.
Evaluating Expense Management?
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