Spendesk
by Spendesk · Expense Management
Spend management with cards, invoices and expense reimbursements.
- Works with
- NetSuite, Sage, Microsoft Dynamics 365, Xero
- Deployment
- Cloud
- Company size
- SMB, Mid-market
- Pricing
- Quote-based
- Founded
- 2016
- Headquarters
- Paris, France
Overview
Spendesk is a spend management platform founded in 2016 and headquartered in Paris, with offices across Europe and a base in San Francisco. It unifies company cards, invoice processing, expense reimbursements, budgets, approvals and reporting into a single system for finance teams.
The platform issues virtual and physical payment cards, captures receipts via OCR, processes supplier invoices, and manages out-of-pocket reimbursements, while applying approval workflows and budget controls. Real-time dashboards give visibility into every type of company spend, and accounting integrations help reconcile and export transactions automatically.
Spendesk is built for growing European businesses, commonly in the 50-1,000 employee range, and emphasizes consolidating disparate spend types (cards, expenses, AP, subscriptions) into one controlled, auditable workflow. It integrates with accounting and ERP systems including NetSuite, Sage, Microsoft Dynamics and Xero.
Screenshots & demo
Demo video from the vendor's YouTube channel. Screenshots sourced from Spendesk.
Features & capabilities
Company Cards
Issuing controlled payment cards.
- Virtual and physical cards
- Per-card spend limits and controls
- Single-use virtual cards for online purchases
- Real-time spend tracking
- Card freeze and management
Expense & Receipt Capture
Collecting and coding expenses.
- Receipt OCR capture
- Automatic categorization
- Out-of-pocket reimbursement submission
- Mileage support
Invoice / AP
Processing supplier invoices.
- Invoice capture and OCR
- Approval routing
- Vendor payment scheduling
- Purchase order workflows
Approvals & Budgets
Controlling and governing spend.
- Configurable approval workflows
- Budget creation and tracking
- Spend policies and limits
- Real-time dashboards
Integrations & Reporting
Reconciling and exporting to accounting.
- Accounting/ERP integrations (NetSuite, Sage, Dynamics, Xero)
- Automated reconciliation and export
- Spend analytics
- API access
Common use cases
- Growing European companies consolidating cards, expenses and AP
- Issuing single-use virtual cards for online and subscription spend
- Enforcing approval workflows and budgets across teams
- Automating receipt capture and out-of-pocket reimbursement
- Processing supplier invoices alongside card spend
- Exporting reconciled transactions into NetSuite or Sage
- Giving finance real-time visibility across all spend types
Strengths & considerations
Strengths
- Unifies cards, invoices, reimbursements and budgets in one platform
- Strong fit for growing European SMB/mid-market companies
- Single-use virtual cards for controlled online spend
- Approval and budget controls across every spend type
Considerations
- Primarily European market focus
- Best suited to the SMB through lower mid-market segment
ERP integrations
Pricing
Custom pricing based on company size, features and number of users; combines subscription with card-based economics. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- SaaS (multi-tenant)
- Compliance
- ISO 27001, PCI DSS
- Mobile app
- Yes
- Languages
- English, French, German, Spanish, and others
About the vendor
- Founded
- 2016
- Headquarters
- Paris, France
- Ownership
- Private
Alternatives to Spendesk in Expense Management
Spendesk — frequently asked questions
What does Spendesk combine?
Spendesk brings together company cards, invoice processing, expense reimbursements, budgets, approvals and reporting in one spend management platform.
Who is Spendesk best suited for?
It is built for growing businesses, commonly in the 50-1,000 employee range, primarily in Europe.
Does Spendesk offer virtual cards?
Yes. Spendesk provides virtual and physical cards, including single-use virtual cards for online purchases and subscriptions.
Which accounting systems integrate with Spendesk?
Spendesk integrates with NetSuite, Sage, Microsoft Dynamics and Xero, among other accounting tools.
Evaluating Expense Management?
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