Zoho Expense
by Zoho · Expense Management
Expense reporting, mileage and corporate card reconciliation software.
- Works with
- NetSuite, QuickBooks, Microsoft Dynamics 365, Sage
- Deployment
- Cloud
- Company size
- SMB, Mid-market, Enterprise
- Pricing
- Free tier available
- Founded
- 1996
- Headquarters
- Chennai, India
Overview
Zoho Expense is the travel and expense management application within the broader Zoho business software suite. It provides receipt autoscan, expense reporting, mileage tracking, corporate card reconciliation, travel requests, per diem automation and multi-level approvals, targeting small businesses through enterprises.
The product automatically captures receipts via OCR autoscan, classifies and reconciles corporate card transactions in real time using a reconciliation engine, and flags discrepancies against company policy. Mileage can be tracked via GPS, map locations or odometer readings and converted into expenses, while per diem rates and approval hierarchies are configurable.
Zoho Expense is known for accessible pricing, including a free plan for up to three users, and tight integration with other Zoho apps (Zoho Books, Zoho Analytics) as well as external accounting and ERP systems. It supports multi-currency, multiple languages and global tax/per diem requirements.
Screenshots & demo
Demo video from the vendor's YouTube channel. Screenshots sourced from Zoho.
Features & capabilities
Receipt & Expense Capture
Recording expenses with minimal manual entry.
- Receipt autoscan (OCR)
- Multi-currency expense capture
- Email-forward and bulk receipt upload
- Automatic expense creation from receipts
- Itemization and categorization
Mileage Tracking
Capturing and reimbursing business travel by vehicle.
- GPS tap-to-start/stop ride tracking
- Map-based and odometer mileage entry
- Automatic classification of business vs personal rides
- Conversion of rides to expenses
Corporate Card Management
Linking cards and reconciling transactions.
- Corporate card feed import
- Real-time reconciliation engine matching transactions to expenses
- Card-to-employee association
- Discrepancy detection against policy
Policy, Per Diem & Approvals
Governing spend and routing for sign-off.
- Configurable expense policies
- Per diem automation
- Multi-level and multi-stage approval workflows
- Cash advances
- Out-of-policy enforcement
Travel Management
Handling pre-trip travel requests.
- Travel requests and approvals
- Trip itinerary management
- Budget checks pre-trip
Integrations & Reporting
Connecting to accounting/ERP and analyzing spend.
- Native integration with Zoho Books and Zoho Analytics
- Connectors to QuickBooks, NetSuite, Sage and Microsoft Dynamics
- Spend dashboards and analytics
- Open API
Common use cases
- SMBs needing affordable expense reporting with a free starter tier
- Automating corporate card reconciliation in real time
- Tracking and reimbursing employee mileage
- Automating per diem rates and multi-level approvals
- Companies already using the Zoho suite extending into T&E
- Posting coded expenses into QuickBooks, NetSuite or Sage
- Managing pre-trip travel requests and budgets
Strengths & considerations
Strengths
- Low entry cost including a free plan for up to three users
- Deep integration with the broader Zoho ecosystem
- Real-time corporate card reconciliation engine
- Flexible mileage tracking options (GPS, map, odometer)
Considerations
- Best value depends on adoption of the wider Zoho ecosystem
- Some advanced enterprise integrations require higher-tier plans
ERP integrations
Pricing
Free plan for up to 3 users; Standard around $4 and Premium around $7 per active user/month, with higher tiers adding card integration, travel and advanced approvals. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- SaaS (multi-tenant)
- Compliance
- SOC 2, ISO 27001
- Mobile app
- Yes
- Languages
- English, Spanish, French, German, Japanese, and others
About the vendor
- Founded
- 1996
- Headquarters
- Chennai, India
- Ownership
- Private
Alternatives to Zoho Expense in Expense Management
Zoho Expense — frequently asked questions
Does Zoho Expense have a free plan?
Yes. There is a free plan for up to three users that includes multicurrency expenses, mileage tracking and limited receipt autoscans.
Can it reconcile corporate cards automatically?
Yes. A real-time reconciliation engine matches card transactions to expenses and flags discrepancies based on policy.
How is mileage tracked?
Via GPS tap-to-start/stop rides, map locations or odometer readings, with rides convertible into reimbursable expenses.
Does it integrate beyond Zoho?
Yes. It integrates with Zoho Books and Zoho Analytics natively and with external systems like QuickBooks, NetSuite, Sage and Microsoft Dynamics.
Evaluating Expense Management?
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