FileHold vs SharePoint
document management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | Pay-per-user subscription, with optional/custom add-on features priced separately | From $12.50/user/mo (published) |
| Deployment | Cloud, On-premise, Hybrid | Cloud, On-premise, Hybrid |
| Company size | SMB, Mid-market, Enterprise | SMB, Mid-market, Enterprise |
| Stated ERP integrations | SAP, Oracle Fusion Cloud, Microsoft Dynamics 365, Sage X3, QuickBooks | Microsoft Dynamics 365 |
| Vendor | FileHold Systems | Microsoft |
Our take
Where FileHold leads
- Stronger evidenced coverage on 14 of the 26 capabilities where they differ (led by related document linking and scanning & batch capture).
- Stated SAP, Oracle Fusion Cloud, Sage X3, QuickBooks integration the alternative doesn't list.
Where SharePoint leads
- Stronger evidenced coverage on 12 of the 26 capabilities where they differ (led by real-time co-authoring and electronic forms).
- Published pricing where the alternative quotes.
Where they differ
The 26 capabilities (of 51 in the document management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Related document linkingRepository & Organization | Core strength | Not evidenced |
| Real-time co-authoringCollaboration & Access | Not evidenced | Core strength Real-time co-authoring in Word, Excel and PowerPoint |
| Scanning & batch captureCapture & Ingestion | Supported WebCap plus ABBYY/Kofax/Kodak/SmartSoft capture connectors | Not evidenced |
| OCR / text recognitionCapture & Ingestion | Supported Server-side OCR indexing | Not evidenced |
| Electronic formsWorkflow & Process Automation | Not evidenced | Supported Power Apps custom forms |
| Certified records managementRecords Management & Compliance | Supported Features supporting FDA 21 CFR Part 11 electronic records compliance | Not evidenced |
| Audit trails & activity loggingRecords Management & Compliance | Supported | Not evidenced |
| Electronic signatureRecords Management & Compliance | Supported Adobe Acrobat Sign and DocuSign | Not evidenced |
| Data loss prevention & sensitive-data discoverySecurity & Access Control | Not evidenced | Supported |
| Threat / anomaly detectionSecurity & Access Control | Not evidenced | Supported Ransomware protection via Microsoft 365 Backup |
| Mobile accessCollaboration & Access | Supported Mobile app and web client | Not evidenced |
| AI document summarization & Q&AAI & Content Intelligence | Not evidenced | Supported Custom agents for knowledge discovery and summarization |
| AI-enhanced / semantic searchAI & Content Intelligence | Not evidenced | Supported AI-enhanced search |
| AI agents for content workflowsAI & Content Intelligence | Not evidenced | Supported Copilot-assisted custom agents |
| iPaaS connectivityPlatform, Reporting & Integrations | Not evidenced | Supported Power Platform / Power Automate |
| Reporting & operational dashboardsPlatform, Reporting & Integrations | Supported Workflow status reporting | Not evidenced |
| Low-code case / app builderPlatform, Reporting & Integrations | Not evidenced | Supported Power Apps embedding |
| On-premise / hybrid / cloud deployment optionsPlatform, Reporting & Integrations | Supported On-premise or cloud | Not evidenced |
| Version control & revision historyRepository & Organization | Core strength | Supported |
| Check-in / check-out lockingRepository & Organization | Core strength | Supported |
| Folder / cabinet hierarchyRepository & Organization | Core strength Hierarchical library of cabinets, drawers, folders | Supported |
| Regulatory compliance frameworksRecords Management & Compliance | Partial 21 CFR Part 11 only; no broader framework list documented | Not evidenced |
| Single sign-on / identity federationSecurity & Access Control | Partial Optional Active Directory integration; no SAML SSO documented | Not evidenced |
| Microsoft 365 integrationCollaboration & Access | Supported | Core strength |
| Microsoft Teams integrationCollaboration & Access | Supported | Core strength Deep Microsoft Teams integration |
| Prebuilt ERP connectorsPlatform, Reporting & Integrations | Supported Sage 300, Dynamics GP, QuickBooks integrations | Core strength Server-based integration with Dynamics 365 and Dataverse |
Both grade identically on the other 25 capabilities — see each product's full profile: FileHold, SharePoint.
FileHold vs SharePoint — FAQs
Is FileHold or SharePoint better for ERP integration?
Both state integrations with Microsoft Dynamics 365. FileHold additionally lists SAP, Oracle Fusion Cloud, Sage X3, QuickBooks. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, FileHold or SharePoint?
SharePoint publishes a starting rate ($12.5/user/mo); FileHold prices by quote, so a like-for-like number requires asking both.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what FileHold and SharePoint should each cost you — and whether a third option belongs on your shortlist.