E
ERPResearch
P21
CloudOn-PremiseEpicor Software

Epicor Prophet 21 Pricing & Costs 2026

Distribution-focused ERP with deep wholesale features. Understand the full cost of Epicor Prophet 21 including licensing, implementation, support, and total cost of ownership — and get a personalised quote in minutes.

Best for: Wholesale distributors needing best-in-class distribution ERP

Per-User Subscription Pricing

This ERP uses named-user or concurrent-user licensing. You pay a monthly or annual fee for each person who accesses the system. Cost scales directly with headcount — adding users increases your subscription. Most cloud ERPs use this model. Negotiating based on committed user count and contract length typically secures better rates. Be sure to understand which users need 'full' access vs 'limited' access, as vendors often price these tiers differently.

Epicor Prophet 21 Pricing Breakdown

Pricing ModelPer-user subscription
Starting Price$75/user/mo
Base Platform Fee$1,000/month
Per-User Range$100 – $175/user/month
Typical Total TCO$60K–$300K
Implementation Cost$50,000 – $500,000
Annual Support / Maintenance~20% of licence cost
Implementation Timeline3–7 months

About Epicor Prophet 21 Pricing

Epicor Prophet 21 is a distribution-focused ERP built specifically for wholesale distributors. Pricing follows a platform-plus-user subscription model. Cloud deployment is available via Epicor's hosted infrastructure. P21 competes directly with NetSuite for distribution companies and is particularly strong in complex pricing, rebate management, and supply chain execution for distribution.

What Drives Epicor Prophet 21 Pricing?

  • 1Platform subscription plus named user count
  • 2Distribution-specific add-ons (advanced pricing, rebate management, lot tracking)
  • 3Cloud vs on-premise deployment
  • 4eCommerce and customer portal capabilities
  • 5Implementation partner selection

Epicor Prophet 21 Module Availability & Pricing Impact

Each additional module increases your Epicor Prophet 21 subscription cost. Modules rated “Strong” are core capabilities; “Basic” modules may require add-ons or third-party integrations.

Finance & Accountingmoderate
Manufacturingbasic
Supply Chainstrong
CRMmoderate
HR & Payrollbasic
Project Managementbasic
Inventory Managementstrong
Procurementstrong
Warehouse Managementstrong
Ecommercemoderate
Business Intelligencemoderate
Quality Managementbasic
Asset Managementbasic
Field ServiceNot Available

Epicor Prophet 21 Pros & Cons

Advantages

  • Purpose-built for wholesale distribution
  • Excellent inventory optimisation and demand planning
  • Strong pricing matrix and rebate management
  • Good ecommerce integration for B2B portals

Considerations

  • Manufacturing module is basic — not suited for heavy mfg
  • HR/payroll is very limited
  • No field service capabilities
  • UI modernisation still in progress

Epicor Prophet 21 Pricing FAQs

How much does Epicor Prophet 21 cost?
Epicor Prophet 21 is priced as a platform fee (approximately $1,000/month) plus $100–$175 per user per month. A 20-user wholesale distribution company might pay $4,000–$5,500/month total. Implementation for a mid-size distributor typically costs $50,000–$250,000 depending on complexity.
Is Epicor Prophet 21 right for wholesale distribution?
Prophet 21 is built exclusively for wholesale distributors, making it one of the most functionally deep ERP systems for this vertical. It offers advanced pricing management, contract and rebate management, demand forecasting, and branch accounting capabilities that general-purpose ERPs require extensive customisation to replicate.
How does Epicor Prophet 21 compare to NetSuite for distribution?
Prophet 21 offers deeper native distribution-specific functionality than NetSuite, particularly in complex pricing, rebate accounting, and branch management. NetSuite provides broader overall ERP coverage (manufacturing, ecommerce, CRM) and stronger multi-subsidiary capabilities. Prophet 21 is typically more cost-effective for pure-play distributors.
Does Epicor Prophet 21 have eCommerce capabilities?
Yes. Epicor Prophet 21 includes a B2B eCommerce module (formerly P21 eStorefront) that enables customers to place orders, check stock, track shipments, and access account history via a self-service web portal. This reduces inbound phone and email order volume significantly for distributors.
What is the implementation timeline for Prophet 21?
Epicor Prophet 21 implementations for mid-size distributors typically take 4–9 months. Larger multi-branch or multi-DC rollouts extend to 12–18 months. Implementation is always through Epicor-certified partners who specialise in distribution.

Epicor Prophet 21 Alternatives to Consider

B1
SAP Business One

SMB-friendly ERP from the SAP ecosystem

$95/user/mo

View pricing →
ByD
SAP Business ByDesign

Cloud ERP for midsize subsidiaries and project-based firms

$120/user/mo

View pricing →
ACU
Acumatica

Resource-based cloud ERP — unlimited users, pay by usage

Custom pricing

View pricing →

Get a Epicor Prophet 21 Pricing Quote

Configure your requirements and receive a personalised cost estimate within 24 hours.

Estimated Annual Cost Range

Enter your work email to reveal your estimate

1
Company
2
Modules
3
Deployment
4
Contact

Company Details

ERP users who will actively log in

Need help comparing options?

Compare Epicor Prophet 21 vs alternatives

Why use ERP Research?

  • Independent — not paid by any vendor
  • Personalised to your industry & size
  • Free, no-commitment service
  • 2,000+ companies helped