Epicor Prophet 21

Epicor KineticPricing & Costs

How much does Epicor Kinetic cost?

When considering the cost of Epicor Kinetic ERP (or any ERP system), it's important to break down the various elements that contribute to the total cost of ownership. Here's a more detailed breakdown:

1. Software Licensing:

• Perpetual Licence: A one-time fee to own the software indefinitely. The cost depends on the number of users and the modules selected.
• Subscription Licence: An ongoing fee to use the software, typically charged per user per month or annually. This often includes updates and support.

2. Implementation Costs:

• Consulting Fees: Costs for external consultants or the ERP vendor to help set up and configure the system.
• Data Migration: Costs associated with moving existing data into the new ERP system.
• Customisation: If the out-of-the-box solution doesn't meet all your needs, you may need to pay for custom development.
• Integration: Costs to integrate the ERP system with other software or systems your business uses.

3. Training:

• User Training: Training for end-users to effectively use the system.
• Administrator Training: More in-depth training for system administrators.

4. Maintenance and Support:

• Software Updates: Costs for keeping the software up to date, if not included in a subscription licence.
• Support Services: Ongoing support services, which could be charged per incident, per hour, or as an annual fee.

5. Hardware (for On-Premise Deployment):

• Servers: The cost of servers to run the ERP system.
• Network Infrastructure: Upgrades to network equipment if needed.
• Backup Systems: Ensuring data is regularly backed up and can be restored.

6. Additional Modules or Add-Ons:

• Epicor Kinetic offers a range of modules and add-ons to extend the functionality of the ERP system, each of which will add to the cost.

7. Upgrades:

• Major Upgrades: If a new major version of the software is released, there may be additional costs to upgrade.

8. Miscellaneous:

• Project Management: Overseeing the implementation and rollout of the ERP system.
• Change Management: Managing the organisational changes associated with adopting a new ERP system.

9. Ongoing Operational Costs:

• User Licences: If your business grows and you need to add more users.
• Additional Training: For new employees or when new features are released.

10. Decommissioning Old Systems:

• There may be costs associated with winding down and eventually decommissioning any old systems that the ERP system is replacing.

How does Epicor Kinetic pricing work?

Epicor's pricing structure can be complex, as it is tailored to the specific needs and size of each business. Here's a general overview of how the pricing might work:

1. Licensing Model:

Epicor Kinetic offers different licensing models, and the pricing will depend on which model you choose.

• Perpetual Licensing: You pay a one-time fee to use the software indefinitely. This fee is based on the number of users and the functionality required. There may be additional annual fees for maintenance and support.

• Subscription Licensing: You pay an ongoing fee to use the software, typically on a per-user, per-month basis. This fee includes software updates and may include support and maintenance.

2. Number of Users:

The cost will depend on the number of users who need access to the system. Epicor Kinetic offers concurrent user licensing, which means you pay for the maximum number of users who will be accessing the system at the same time, rather than paying for every individual user.

3. Modules and Functionality:

Epicor Kinetic ERP offers a wide range of modules and features to support different business processes. The cost will depend on which modules and features you need. Some common modules include finance, manufacturing, supply chain, project management, and human resources.

4. Deployment Option:

Epicor Kinetic ERP can be deployed on-premise, in the cloud, or as a hybrid solution. The pricing may vary depending on the deployment option you choose.

• On-Premise: You host the software on your own servers. This requires a larger upfront investment in hardware and infrastructure but may result in lower ongoing costs.

• Cloud-Based: Epicor Kinetic hosts the software, and you access it over the internet. This reduces the need for upfront investment in hardware but typically involves ongoing subscription fees.

• Hybrid: A combination of both on-premise and cloud-based deployment.

5. Implementation and Services:

The cost of implementing Epicor Kinetic ERP can be significant. This includes consulting fees, data migration, customisation, integration with other systems, and training for users and administrators.

6. Support and Maintenance:

Ongoing support and maintenance fees are typically required, either as part of a subscription licensing model or as an additional annual fee for perpetual licences.

7. Additional Costs:

There may be additional costs for upgrades, additional training, or additional modules and features added after the initial implementation.

Epicor KineticPrice List:

ERP Implementation Methodology

If you're considering implementing ERP software, then download our free detailed guide to ERP implementation methodology.

Our guide will help you prepare your team for every step of ERP implementation from design to build. testing, go-live and more.

Epicor Kinetic pricing is licensed on a subscription basis which is typically paid annually.

Licensing is dependent on the amount of users, their level or responsibilities within the system, advanced modules and third party extensions you require.

How Does Epicor Kinetic Compare to Competitors?

Frequently Asked Questions

How much does Epicor Kinetic cost per user?

Epicor Kinetic subscription pricing typically ranges from A$150 to A$300 per user per month, depending on the modules selected and the total number of concurrent users. Perpetual licensing starts at approximately A$3,000–A$4,500 per user as a one-time fee plus annual maintenance. Enterprise deployments with advanced manufacturing modules can push per-user costs higher.

How long does an Epicor Kinetic implementation take?

Typical Epicor Kinetic implementations take 4–9 months for mid-market manufacturers. Smaller deployments (10–25 users, core modules) can go live in 3–4 months. Complex implementations with advanced manufacturing, multiple sites and extensive data migration may extend to 12–18 months. Epicor's guided implementation methodology helps keep projects on track.

Is Epicor Kinetic better for manufacturing than NetSuite?

Epicor Kinetic offers significantly deeper manufacturing functionality than NetSuite, particularly for discrete, mixed-mode and engineer-to-order manufacturing. Epicor provides native shop floor control, advanced scheduling, quality management and MES integration that NetSuite requires third-party add-ons to match. NetSuite is stronger for finance-led organisations with lighter manufacturing needs.

What is the total cost of ownership for Epicor Kinetic?

Five-year TCO for Epicor Kinetic typically ranges from A$300,000 to A$1,500,000+ depending on deployment model, number of users and implementation complexity. Subscription licensing (A$300K–A$1.2M over 5 years) generally has lower TCO than perpetual licensing (A$375K–A$1.5M+ over 5 years) when infrastructure, maintenance and upgrade costs are included. Budget 50–100% of software costs for implementation.