Epicor Prophet 21
mid-rangeby Epicor Software
Distribution-focused ERP with deep wholesale features
Starting price
$75/user/mo
per user / mo
Company size
51–250–251–1,000 employees
ideal fit
Go-live
3–7 months
typical timeline
Total project cost
$60K–$300K
software + implementation
Best for: Wholesale distributors needing best-in-class distribution ERP
Purpose-built for wholesale distribution — 5,000+ distributor customers
Pros & Cons
Purpose-built for wholesale distribution
Excellent inventory optimisation and demand planning
Strong pricing matrix and rebate management
Good ecommerce integration for B2B portals
Manufacturing module is basic — not suited for heavy mfg
HR/payroll is very limited
No field service capabilities
UI modernisation still in progress
Module Strengths
●●● Strong · ●●○ Moderate · ●○○ Basic
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Epicor Kinetic Pricing & Costs 2026: UK Guide in GBP
Epicor Kinetic is a cloud ERP platform purpose-built for manufacturing organisations. In the UK, Epicor has a strong presence among discrete, mixed-mode and engineer-to-order manufacturers — particularly in the Midlands, the UK's traditional manufacturing heartland. Epicor is widely used in automotive supply chain, aerospace component manufacturing, precision engineering and general manufacturing.
This page provides an independent, UK-focused breakdown of Epicor Kinetic pricing in GBP, covering subscription costs, implementation investment, module pricing and the total cost of ownership for British manufacturers.
Evaluating Epicor for your UK manufacturing business? Our advisors provide independent pricing guidance — no sales pressure, just accurate cost estimates.
Epicor Kinetic Pricing at a Glance (UK Market)
| Factor | Details |
|---|---|
| Vendor | Epicor Software Corporation (US HQ, UK offices) |
| Platform | Epicor Kinetic (cloud-first ERP for manufacturing) |
| Deployment | Cloud (Epicor managed), on-premise or hybrid |
| UK data centre | Available via Epicor cloud hosting (Azure UK) |
| Cloud subscription | ~£100–£175/user/month |
| Implementation cost | £80,000–£500,000+ |
| Target market | Mid-market manufacturers (50–2,000 employees) |
| Key UK sectors | Automotive supply chain, aerospace components, precision engineering, general manufacturing |
| UK regulatory support | MTD, UK GAAP (FRS 102), UK payroll (via partners) |
How Does Epicor Kinetic Pricing Work?
Epicor uses concurrent user licensing — you pay for the maximum number of users accessing the system simultaneously, rather than named users. This can provide significant cost advantages for manufacturers with shift patterns where not all users need access at the same time.
Subscription Pricing (UK)
| Licence Type | Indicative Monthly Cost (GBP) |
|---|---|
| Full Concurrent User (Cloud) | £100–£175/user/month |
| Limited/Self-Service User | £30–£60/user/month |
| Shop Floor User | £40–£80/user/month |
Perpetual Licensing (On-Premise)
For organisations preferring on-premise deployment:
| Licence Type | Indicative One-Time Cost (GBP) |
|---|---|
| Full Concurrent User | £1,500–£2,500/user |
| Annual Maintenance | 18–22% of licence fee |
Annual Cost Ranges (UK)
| Organisation Size | Cloud Subscription (Annual) | Typical Implementation |
|---|---|---|
| Small manufacturer (20–50 users) | £30,000–£80,000/year | £80,000–£180,000 |
| Mid-market (50–150 users) | £80,000–£200,000/year | £150,000–£350,000 |
| Upper mid-market (150–300 users) | £180,000–£400,000/year | £300,000–£500,000+ |
Epicor Kinetic Module Pricing (UK)
Epicor Kinetic includes core ERP functionality with optional advanced modules:
| Module | Included/Add-on | Estimated Annual Add-on Cost (GBP) |
|---|---|---|
| Core ERP (Financials, Sales, Purchasing) | Included | — |
| Production Management | Included | — |
| Material Requirements Planning (MRP) | Included | — |
| Advanced Manufacturing Execution (MES) | Add-on | £8,000–£25,000/year |
| Advanced Planning & Scheduling (APS) | Add-on | £10,000–£30,000/year |
| Quality Management | Add-on | £5,000–£15,000/year |
| Product Lifecycle Management (PLM) | Add-on | £8,000–£20,000/year |
| Supply Chain Management | Add-on | £6,000–£18,000/year |
| Financial Planning & Analysis | Add-on | £5,000–£12,000/year |
| Human Capital Management | Add-on | £4,000–£12,000/year |
| eCommerce (B2B) | Add-on | £5,000–£15,000/year |
| Business Intelligence / Analytics | Add-on | £4,000–£10,000/year |
See how Epicor Prophet 21 compares
Compare features, pricing, and modules with other leading ERP systems side by side.
Epicor Implementation Costs in the UK
Implementation is the most significant upfront investment for UK manufacturers adopting Epicor Kinetic:
| Organisation Size | Implementation Cost (GBP) | Typical Timeline |
|---|---|---|
| Small manufacturer (20–50 users) | £80,000–£180,000 | 3–6 months |
| Mid-market (50–150 users) | £150,000–£350,000 | 5–9 months |
| Upper mid-market (150–300 users) | £300,000–£500,000+ | 8–15 months |
| Multi-site deployment | £400,000–£800,000+ | 12–24 months |
What Drives UK Implementation Costs?
-
Manufacturing Process Complexity: Engineer-to-order, configure-to-order and mixed-mode manufacturing environments require extensive configuration. Budget £20,000–£80,000 for manufacturing process setup.
-
Data Migration: Moving data from legacy manufacturing systems (Sage, SYSPRO, older Epicor versions, bespoke systems). Budget £10,000–£40,000 depending on data volume and complexity.
-
Integrations: Connecting Epicor to CAD systems (SolidWorks, AutoCAD), CNC machines, shop floor data collection, UK accounting software, or customer EDI portals. Budget £5,000–£20,000 per integration.
-
Quality Management Configuration: Setting up inspection plans, non-conformance workflows, CAPA processes and ISO certification documentation. Budget £10,000–£30,000.
-
Training: Manufacturing users, shop floor operators and administrators. Budget £5,000–£20,000.
UK Partner Day Rates
| Role | Day Rate (GBP) |
|---|---|
| Epicor Functional Consultant | £800–£1,200/day |
| Epicor Technical Developer | £900–£1,500/day |
| Solution Architect | £1,100–£1,800/day |
| Project Manager | £800–£1,200/day |
UK-Specific Cost Factors
UK Manufacturing Landscape
Epicor Kinetic is particularly well-suited to the UK manufacturing sector:
- Midlands Manufacturing: Birmingham, Coventry, Derby and surrounding areas host a dense concentration of Epicor customers in automotive supply chain, precision engineering and general manufacturing.
- Aerospace Components: UK aerospace component manufacturers in Bristol, Derby and the South East frequently choose Epicor for its strong production management and traceability.
- Automotive Supply Chain: Tier 1 and Tier 2 automotive suppliers across the UK use Epicor for production planning, quality management and EDI integration with OEMs.
Making Tax Digital (MTD)
Epicor Kinetic supports HMRC's Making Tax Digital requirements for VAT, including digital record-keeping and digital submission of VAT returns. Budget £3,000–£8,000 for MTD configuration and testing within your implementation.
UK GAAP and Financial Reporting
Epicor supports UK GAAP (FRS 102) and IFRS reporting. UK-specific chart of accounts, VAT configuration and financial reporting templates are available. Multi-currency support handles GBP, EUR and international currencies for UK manufacturers with global supply chains.
UK Payroll
Epicor Kinetic does not include UK payroll natively. UK manufacturers typically use:
- Sage Payroll — Common among UK SME manufacturers
- Cintra — Mid-market UK payroll
- Moorepay — Outsourced UK payroll
Budget £2,000–£8,000/year for payroll software plus £3,000–£8,000 for integration with Epicor.
UK Health and Safety
For UK manufacturers, HSE compliance is critical. Epicor supports health and safety through:
- Incident recording and investigation workflows
- Risk assessment documentation
- COSHH (Control of Substances Hazardous to Health) tracking
- Integration with UK HSE reporting requirements
UK Quality Standards
UK manufacturers frequently need certification compliance:
- ISO 9001 — Quality management system documentation
- AS9100 — Aerospace quality (critical for UK aerospace suppliers)
- IATF 16949 — Automotive quality (required for UK automotive supply chain)
- ISO 14001 — Environmental management
Epicor's quality management module supports these standards with audit trails, document control and non-conformance management.
UK Epicor Implementation Partners
| Partner | Specialisation | UK Presence |
|---|---|---|
| 2W Technology | Epicor Kinetic for UK manufacturers | UK-headquartered (Midlands) |
| K3 Business Technology | Epicor and Sage for manufacturing and distribution | UK offices |
| Epicor Direct | Direct implementation and support services | UK presence |
| Estee Solutions | Epicor consulting and managed services | UK presence |
Choosing a UK Epicor Partner
- Manufacturing expertise is essential — ensure your partner has experience in your specific manufacturing type (discrete, process, engineer-to-order)
- UK references in your sector — ask for customer references from UK manufacturers of similar size and complexity
- Proximity matters for manufacturing ERP — shop floor configuration and go-live support benefit from local presence
- Post-go-live support — evaluate managed services and ongoing support capabilities
Epicor vs Competitors for UK Manufacturers
| Feature | Epicor Kinetic | Dynamics 365 BC Premium | NetSuite | SAP Business One | SYSPRO |
|---|---|---|---|---|---|
| Starting Price (GBP) | ~£100/user/mo | £75.40/user/mo | ~£750/mo + £75/user | ~£75/user/mo | ~£80/user/mo |
| Deployment | Cloud, on-prem, hybrid | Cloud only | Cloud only | Cloud & on-prem | Cloud & on-prem |
| Manufacturing Depth | Excellent | Basic | Good (add-on) | Basic MRP | Good |
| Shop Floor Control | Excellent (native MES) | Limited | Limited | Limited | Good |
| Target Market | Mid-market manufacturing | SMB (all industries) | Mid-market (all industries) | SMB | Mid-market manufacturing |
| UK Partner Ecosystem | Small (specialist) | Very large | Large | Large | Small |
| Best For | Deep manufacturing ERP | Growing SMBs | Finance-led organisations | Small manufacturers | Mid-market manufacturers |
Total Cost of Ownership: UK Examples
Example 1: Small UK Precision Manufacturer (30 concurrent users)
| Cost Component | Year 1 | Year 2+ (Annual) |
|---|---|---|
| Cloud Subscription (30 users) | £48,000 | £48,000 |
| Advanced Modules (APS, Quality) | £18,000 | £18,000 |
| Implementation | £120,000 | — |
| Data Migration | £15,000 | — |
| Integrations (CAD, EDI) | £18,000 | £3,000 |
| Training | £8,000 | £2,000 |
| UK Payroll Integration | £5,000 | £3,000 |
| Total | £232,000 | £74,000 |
Example 2: Mid-Market UK Automotive Supplier (80 concurrent users)
| Cost Component | Year 1 | Year 2+ (Annual) |
|---|---|---|
| Cloud Subscription (80 users) | £120,000 | £120,000 |
| Advanced Modules (MES, APS, Quality, PLM) | £50,000 | £50,000 |
| Implementation | £250,000 | — |
| Data Migration | £25,000 | — |
| Integrations (CAD, MES, EDI, CNC) | £40,000 | £8,000 |
| Training | £15,000 | £3,000 |
| UK Payroll Integration | £6,000 | £4,000 |
| Total | £506,000 | £185,000 |
Five-Year Total Cost of Ownership
| Organisation Size | 5-Year Cloud TCO (GBP) | 5-Year On-Premise TCO (GBP) |
|---|---|---|
| Small (30 users) | £525,000–£650,000 | £450,000–£600,000 |
| Mid-market (80 users) | £1,100,000–£1,500,000 | £900,000–£1,300,000 |
| Upper mid-market (200 users) | £2,200,000–£3,000,000+ | £1,800,000–£2,500,000+ |
Cloud subscription generally has higher ongoing costs but lower upfront investment, no infrastructure management and automatic updates. On-premise has lower ongoing costs but requires server infrastructure, IT staff and manual upgrade projects.
Frequently Asked Questions
How much does Epicor Kinetic cost per user in the UK?
Epicor Kinetic cloud subscription pricing in the UK typically ranges from £100–£175/user/month for full concurrent users. Shop floor users and limited-access users are priced lower (£30–£80/user/month). On-premise perpetual licences start at approximately £1,500–£2,500/user as a one-time fee plus annual maintenance.
Is Epicor good for UK manufacturers?
Epicor Kinetic is one of the strongest manufacturing ERP platforms available to UK mid-market manufacturers. It provides excellent production management, shop floor control, advanced planning and scheduling, quality management and MES integration. It is particularly well-suited to discrete, mixed-mode and engineer-to-order manufacturing — common across the UK Midlands, aerospace supply chain and automotive sector.
How long does an Epicor implementation take in the UK?
Typical UK Epicor Kinetic implementations take 3–6 months for small manufacturers (20–50 users), 5–9 months for mid-market (50–150 users) and 8–15 months for larger or multi-site deployments. Complex implementations with advanced manufacturing, multiple sites and extensive data migration may extend to 12–24 months.
How does Epicor compare to Dynamics 365 for UK manufacturing?
Epicor Kinetic offers significantly deeper manufacturing functionality than Dynamics 365 Business Central, particularly for discrete and engineer-to-order manufacturing. Epicor provides native MES, advanced scheduling, detailed shop floor control and manufacturing-specific quality management. Business Central is better for organisations with simpler manufacturing needs and a stronger requirement for Microsoft ecosystem integration. Dynamics 365 Supply Chain Management is more comparable to Epicor for advanced manufacturing but at a higher price point.
Does Epicor support Making Tax Digital?
Yes. Epicor Kinetic supports HMRC's MTD requirements for VAT, including digital record-keeping and digital submission of VAT returns. Budget £3,000–£8,000 for MTD configuration and testing during implementation.
What is Epicor Kinetic's total cost of ownership over five years?
Five-year TCO for Epicor Kinetic in the UK typically ranges from £525,000–£650,000 for small manufacturers (30 users) to £2,200,000–£3,000,000+ for upper mid-market manufacturers (200 users) on cloud subscription. On-premise TCO can be 10–20% lower but requires infrastructure investment and IT management overhead.
Ready to get accurate Epicor pricing for your UK manufacturing business? Our advisors provide independent guidance — we are not an Epicor partner and our recommendations are based solely on your requirements.
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