Expensify vs Payhawk
expense management head-to-head for ERP teams: evidenced capabilities, published pricing, and which ERPs each actually integrates with.
| Starting price | From $10/user/mo (published) | Quote-based |
| Deployment | Cloud | Cloud |
| Company size | SMB, Mid-market, Enterprise | Mid-market, Enterprise |
| Stated ERP integrations | NetSuite, Sage Intacct, QuickBooks, Xero | NetSuite, SAP, Microsoft Dynamics 365, Sage Intacct, QuickBooks, Xero |
| Vendor | Expensify | Payhawk |
Our take
Where Expensify leads
- Stronger evidenced coverage on 14 of the 23 capabilities where they differ (led by multi-currency expense capture and duplicate expense detection).
- Published pricing where the alternative quotes.
Where Payhawk leads
- Stronger evidenced coverage on 9 of the 23 capabilities where they differ (led by real-time spend controls and multi-entity and international card issuance).
- Stated SAP, Microsoft Dynamics 365 integration the alternative doesn't list.
Where they differ
The 23 capabilities (of 47 in the expense management taxonomy) where the evidence separates them, biggest gaps first. “Not evidenced” means our research found no public documentation of this capability — the vendor may still offer it. Confirm on a demo.
| Capability | ||
|---|---|---|
| Multi-currency expense captureExpense & Receipt Capture | Core strength Support for 150+ currencies | Not evidenced |
| Duplicate expense detectionExpense & Receipt Capture | Core strength Duplicate detection | Not evidenced |
| Real-time spend controlsCorporate Card Management | Not evidenced | Core strength Real-time spend controls and limits |
| Card feed import and reconciliationCorporate Card Management | Core strength Card feed import from 10,000+ banks globally | Not evidenced |
| Multi-entity and international card issuanceCorporate Card Management | Not evidenced | Core strength Multi-entity management |
| Accelerated reimbursementReimbursement & Payouts | Core strength Next-day reimbursement | Not evidenced |
| Contractor / non-employee reimbursementReimbursement & Payouts | Core strength Contractor reimbursement | Not evidenced |
| Supplier invoice capture and OCRAccounts Payable / Invoice Management | Not evidenced | Core strength Invoice capture and OCR in many languages |
| Department / project budgetsBudgeting, Spend Visibility & Reporting | Not evidenced | Core strength Shared team budgets |
| Mobile app receipt captureExpense & Receipt Capture | Supported Snap photo, email-forward, or upload receipts | Not evidenced |
| Email-forwarded receipt captureExpense & Receipt Capture | Supported Snap photo, email-forward, or upload receipts | Not evidenced |
| Receipt itemizationExpense & Receipt Capture | Supported Automatic itemization and categorization | Not evidenced |
| Per-card spend limits and merchant controlsCorporate Card Management | Not evidenced | Supported Per-individual and per-team thresholds |
| Out-of-policy flaggingPolicy, Compliance & Fraud Controls | Supported Policy rules and violation flagging | Not evidenced |
| AI-driven policy reviewPolicy, Compliance & Fraud Controls | Supported Concierge AI assistant | Not evidenced |
| Multi-currency reimbursementReimbursement & Payouts | Supported Global reimbursement in local currency | Not evidenced |
| Vendor payment executionAccounts Payable / Invoice Management | Not evidenced | Supported Domestic and international vendor payments |
| Real-time budget enforcementBudgeting, Spend Visibility & Reporting | Not evidenced | Supported Real-time approval notifications to budget owners |
| Real-time spend dashboardsBudgeting, Spend Visibility & Reporting | Supported Real-time spend visibility | Not evidenced |
| SSO and enterprise identity integrationPlatform, Administration & Integrations | Not evidenced | Supported SSO and identity integration |
| HRIS / payroll integrationPlatform, Administration & Integrations | Supported Travel and HR/payroll integrations | Not evidenced |
| Receipt OCR captureExpense & Receipt Capture | Core strength SmartScan OCR extracting merchant, date and amount | Supported OCR extraction from receipts in 60+ languages |
| Prebuilt ERP / accounting connectorsPlatform, Administration & Integrations | Supported Direct integrations with QuickBooks, Xero, NetSuite and Sage Intacct. | Core strength ERP connectors (NetSuite, Microsoft Dynamics, SAP, Sage) |
Both grade identically on the other 24 capabilities — see each product's full profile: Expensify, Payhawk.
Expensify vs Payhawk — FAQs
Is Expensify or Payhawk better for ERP integration?
Both state integrations with NetSuite, Sage Intacct, QuickBooks, Xero. Payhawk additionally lists SAP, Microsoft Dynamics 365. Always verify the connector against your ERP version with a reference customer.
Which is cheaper, Expensify or Payhawk?
Expensify publishes a starting rate ($10/user/mo); Payhawk prices by quote, so a like-for-like number requires asking both.
Get pricing for both
Tell us your ERP, seat count and must-haves and we'll come back with an independent view of what Expensify and Payhawk should each cost you — and whether a third option belongs on your shortlist.