SignNow
by airSlate · eSignature
Cost-effective, API-first eSignature and document workflow platform for SMB and mid-market teams.
- Works with
- Oracle NetSuite, Microsoft Dynamics 365, Salesforce, Microsoft 365, Google Workspace, Other systems
- Deployment
- Cloud (SaaS)
- Company size
- Freelancers, Small business, Mid-market, Enterprise
- Pricing
- Per-user subscription tiers (Business, Business Premium, Enterprise)
- Founded
- 2011
Overview
SignNow is a cloud-based electronic signature and document workflow platform from airSlate. It lets teams prepare, send, sign, and manage legally binding documents from any device, with reusable templates, fillable fields, bulk send, signing orders, and a developer API for embedding eSignatures into other applications.
The product positions itself as a lower-cost alternative to enterprise eSignature incumbents, with published per-user pricing and an API-first approach that appeals to SMB and mid-market organizations. It integrates with common CRM, ERP, and productivity systems so users can request and collect signatures without leaving their system of record.
SignNow is part of the airSlate Business Cloud alongside airSlate WorkFlow, pdfFiller, and US Legal Forms. airSlate reports more than 20 million individuals and companies using SignNow to sign and send documents.
Screenshots & demo
Demo video from the vendor's YouTube channel.
Features & capabilities
Signing & documents
- Type, draw, or upload an eSignature
- Drag-and-drop fillable fields on documents
- Reusable document templates
- Bulk send to multiple recipients
- Signing order and roles
- Custom branding on signing invitations
Workflow & tracking
- Real-time status tracking and notifications
- Audit trail with timestamps, IP addresses, and signer identity
- Team workspaces for shared documents
- Collect payments on signed documents
Security & authentication
- Two-factor signer authentication (password, SMS, or phone)
- AES-256 encryption at rest
- TLS 1.2/1.3 encryption in transit
- Password-protected documents
Developer & integrations
- REST eSignature API for embedding into apps and websites
- API dashboard with keys, logs, webhooks, and usage
- Native integrations for Salesforce, NetSuite, Dynamics 365, and Microsoft 365
- Connectivity via Zapier and Microsoft Power Automate
Mobile
- Native iOS and Android apps
- Offline signing with sync once reconnected
- Cross-device document sync
Common use cases
- Sales contract and order form signing from a CRM
- Embedding eSignatures into a custom app or website via API
- HR onboarding and employment paperwork
- Healthcare consent forms requiring HIPAA compliance
- Real estate and lease agreements
- Vendor and procurement agreement approvals
Strengths & considerations
Strengths
- Published per-user pricing positioned below enterprise incumbents
- API-first design for embedding eSignatures into custom workflows
- Targeted at SMB and mid-market budgets and team sizes
- Part of the broader airSlate Business Cloud (airSlate WorkFlow, pdfFiller, US Legal Forms)
Considerations
- Signature invites are capped per user per year, with overage fees beyond the included allotment
- Reviewers report limited customization options for saved documents
- Reviewers cite a learning curve for advanced settings and navigation
- Customer support quality is reported as mixed across reviews
ERP integrations
Send documents and collect signatures without leaving NetSuite; automate data entry.
Sign and send documents from Dynamics records and update records automatically.
Pre-fill, send, and track contracts from Salesforce objects.
Adds eSignature to Microsoft apps.
Sign, send, and manage documents from Google Workspace.
ERPs without a native connector can integrate via the eSignature API or automation platforms.
Pricing
Published tiers (annual billing): Business $8, Business Premium $15, Enterprise $30 per user/month; higher on monthly billing. Plans include a set number of signature invites per user per year with overage fees. A site-license option is also offered. 7-day free trial, no credit card required. Verify current pricing on signnow.com. Get an independent shortlist with pricing guidance below.
Technical & security
- Hosting
- Vendor-hosted cloud
- Compliance
- SOC 2 Type II, HIPAA, GDPR, PCI DSS, 21 CFR Part 11, CCPA, ESIGN Act, UETA, eIDAS
- Mobile app
- Yes
About the vendor
- Founded
- 2011
- Ownership
- Part of airSlate Inc. (airSlate Business Cloud)
Alternatives to SignNow in eSignature
SignNow — frequently asked questions
Does SignNow connect to ERP and CRM systems?
Yes. SignNow offers native integrations for Oracle NetSuite, Microsoft Dynamics 365, Salesforce, and Microsoft 365, plus a Google Workspace marketplace app. ERPs without a native connector can integrate through the eSignature API, Zapier, or Microsoft Power Automate.
How much does SignNow cost?
SignNow publishes per-user tiers. On annual billing, Business starts at $8/user/month, Business Premium at $15, and Enterprise at $30; monthly billing is higher. Plans include a set number of signature invites per user per year, with overage fees beyond that. Confirm current pricing on signnow.com.
Is SignNow compliant for regulated industries?
SignNow states compliance with SOC 2 Type II, HIPAA, GDPR, PCI DSS, 21 CFR Part 11, and CCPA, and that its signatures meet ESIGN, UETA, and eIDAS requirements.
Is there a free trial?
Yes. SignNow offers a 7-day free trial with full feature access and no credit card required.
Evaluating eSignature?
Tell us your ERP and requirements and we'll send an independent shortlist — including SignNow and the best-fit alternatives — with honest pros and cons.