Documents & Contracts
Electronic Signature Software
Electronic signature software lets teams send, sign and track legally binding documents online — replacing print-sign-scan with a browser, tablet or mobile workflow. Every signature is captured with a tamper-evident audit trail of timestamps, IP addresses and signer identity, giving you court-admissible proof of who agreed to what and when under laws like the U.S. ESIGN Act, UETA and the EU's eIDAS.
The category is crowded — DocuSign and Adobe Acrobat Sign lead on brand, while PandaDoc, SignNow, SignWell and others compete on price and document creation. This guide compares the leading eSignature software on the features, compliance and pricing that actually matter to a buyer.
Most importantly for finance and operations teams, we look at how each tool integrates with your ERP and CRM — so a signed quote, order or contract flows straight back into NetSuite, SAP or Dynamics 365 instead of living in a disconnected silo.
Compare electronic signature software
| Product | Works with | Pricing | Deployment |
|---|---|---|---|
| Adobe Acrobat SignCloud e-signature service for sending, signing, and tracking agreements. | SAP Ariba, SAP SuccessFactors, Workday | Subscription (per user/month for individual and team plans; custom pricing for enterprise) | Cloud |
| Box SignNative e-signature built into the Box content management platform. | Salesforce, Workday, NetSuite | Included with qualifying Box subscriptions (no per-signature charge) | Cloud |
| DocuSignElectronic signature and agreement management platform for sending, signing, and tracking documents. | SAP, Oracle NetSuite, Microsoft Dynamics 365 | $10/month (Personal, billed annually) | Cloud |
| Dropbox SignLegally binding eSignature platform with an API-first developer toolkit, formerly HelloSign. | Salesforce, Microsoft Dynamics 365, HubSpot | $15/user/month (Essentials, billed monthly; ~$10.05/user/month billed annually) | Cloud |
| Foxit eSignLegally binding electronic signature and agreement workflow platform with open API. | Salesforce, Microsoft Dynamics 365, Microsoft 365 | Per user, per year (subscription); free tier and add-ons available | Cloud |
| GetAcceptDigital sales room with eSignature, proposals, and CRM-native deal tracking for sales teams. | Salesforce, HubSpot, Microsoft Dynamics 365 | $25 per user/month (eSign plan) | Cloud |
| OneSpan SignEnterprise electronic signature and digital agreement platform with bank-grade security | Salesforce, Microsoft Dynamics 365, Workday | Subscription, tiered (Professional and Enterprise plans); annual commitment | Cloud/On-premise |
| PandaDocDocument automation and eSignature platform for creating, sending, and signing proposals, quotes, and contracts. | HubSpot, Salesforce, Pipedrive | $19 per seat/month (Starter, billed annually) | Cloud (SaaS) |
| RightSignatureLegally binding electronic signatures consolidated into the ShareFile document platform. | Salesforce, Microsoft Outlook, Google Workspace | Subscription, per user per month, bundled into ShareFile plans | Cloud |
| SigneasyeSignature and contract management platform with API and embedded signing. | Salesforce, HubSpot, Microsoft 365 | $10/user/month (Personal, billed yearly) | Cloud |
| SignNowCost-effective, API-first eSignature and document workflow platform for SMB and mid-market teams. | Salesforce, Oracle NetSuite, Microsoft Dynamics 365 | $8/user/month (Business, billed annually) | Cloud (SaaS) |
| Xodo SignCloud eSignature platform with a REST API and flat, per-seat pricing. | Salesforce, Zoho, Google Workspace | $10/user/month (Basic, billed yearly) | Cloud |
What is electronic signature software?
Electronic signature software is an application that lets you prepare a document, route it to one or more signers, and capture their legally binding agreement entirely online — no physical paper, ink or scanning required. It handles the full signing lifecycle: placing signature, initial and date fields; defining signing order and approval routing; sending reminders; and recording a tamper-evident audit trail that proves each signer's identity and intent. Strong platforms back this with encryption, authentication and compliance with electronic-signature law (ESIGN and UETA in the U.S., eIDAS in the EU) so the resulting record holds up in court. The category spans simple electronic signatures (a typed name or drawn mark for low-risk agreements) through to certificate-based digital signatures that use cryptographic keys and trusted certificate authorities for high-value, regulated or cross-border documents.
How to choose electronic signature software
Legal compliance & audit trail
Verify coverage for ESIGN, UETA and eIDAS, plus a complete, tamper-evident audit trail capturing timestamps, IP addresses and signer identity for every envelope.
Signer authentication & security
Look for multi-factor and ID verification options, AES-256 encryption, SOC 2 / HIPAA / 21 CFR Part 11 support, and role-based access controls for regulated workflows.
Templates, reusable fields & bulk send
Reusable document templates, saved field layouts and bulk-send let high-volume teams issue NDAs, order forms or onboarding packets without rebuilding each document.
Routing, approvals & conditional logic
Sequential or parallel signing order, in-person signing, and conditional routing rules control who signs when and what fields appear for each role.
ERP & CRM integration
Native or API-based connectors to NetSuite, SAP, Dynamics 365, Sage and Acumatica so a signed quote, order or contract writes status and the executed PDF straight back to the system of record.
Digital signature & certificate support
For high-assurance use cases, confirm support for certificate-based digital signatures, qualified electronic signatures (QES) and trusted certificate authorities, not just simple e-signatures.
eSignature that works with your ERP
For most ERP-driven businesses, integration is the real differentiator — not the signing experience itself, which is broadly commoditized. The high-value documents you sign (sales quotes, purchase orders, customer and vendor contracts, change orders) originate in your ERP or CRM, so a tool that bolts on separately forces staff to export PDFs, sign in another app and re-key the result, creating data silos and version errors. The leaders earn their position partly through deep connectors: DocuSign and Adobe Acrobat Sign both ship NetSuite SuiteApps and Dynamics 365 / AppSource integrations, and most platforms expose REST APIs for SAP, Sage and Acumatica. The right choice triggers a signature request straight from a record, returns the executed document and completion status to that record automatically, and keeps the audit trail attached — turning a quote-to-cash or procure-to-pay step that used to take days into one that closes in hours.
Frequently asked questions
What is the best electronic signature software?
There is no single best tool — it depends on volume, compliance needs and which systems you already run. DocuSign and Adobe Acrobat Sign lead on brand recognition and the deepest integration ecosystems; PandaDoc is strong when you also need document creation; and SignNow, SignWell and Xodo Sign compete on price for core signing. For finance and operations teams, the better question is which tool integrates most cleanly with your ERP or CRM.
How much does electronic signature software cost?
Pricing varies, but most plans run on a per-user, per-month subscription. Entry tiers for small teams typically start around $10–$15 per user per month with limits on documents sent, mid-tier business plans with templates and integrations land roughly in the $25–$50 range, and enterprise plans with advanced authentication, API access and ERP connectors are usually custom-quoted. Watch for envelope or document caps, which often drive the real cost more than the headline price.
Does electronic signature software integrate with my ERP?
Usually yes. Major platforms offer native connectors or SuiteApps for NetSuite and AppSource integrations for Dynamics 365, and most expose REST APIs that let you connect SAP, Sage or Acumatica. A good integration lets you send a document straight from an ERP record and writes the signed file and completion status back automatically, so always confirm the depth of the connector for your specific system before buying.
What is the difference between an electronic signature and a digital signature?
An electronic signature is the broad category — any digital mark of intent to sign, such as a typed name or drawn signature — and is sufficient for most everyday agreements under ESIGN, UETA and eIDAS. A digital signature is a more specific, certificate-based type that uses cryptographic keys and a trusted certificate authority to prove identity and detect tampering, which is generally required for high-value, regulated or cross-border documents. Many platforms support both, so match the assurance level to the document's risk.