Sage X3 Modules & Capabilities

Cost calculations6

Calculates standard, revised, budgeted, and simulated product costs from routing and BOM data, and updates deferred cost calculations.

Standard Cost Calculation · Revised Cost Calculation · Budgeted cost calculation · Simulated Cost Calculation · Calculated cost update

Journals5

Handles the entry and management of accounting journals, including batches, commitments, and transactions between related companies.

Journal entry · Batch Entry · Commitments · Intercompany journal entry

Invoicing12

Groups the tools for entering, posting, and automating customer and supplier invoices, including intercompany, recurring, and prepayment invoice types.

Customer BP Invoices · Customer intercompany invoices · Recurring customer invoices · Supplier invoices · Invoices Pending

E-invoicing13

Covers electronic invoice setup, sending, and receiving, including XML mapping and inbound invoice collection.

Setup · XSD file upload · XML mapping rules · Sending · Customer e-invoice preparation

Budget management8

Covers defining entities, projects, budget envelopes, and budget lines, plus inquiring on budget positions and cancelling or closing budgets.

Entities · Projects · Budget envelopes · Budget lines · Budget positions

Fixed assets6

Covers the core fixed asset records, including expenses, assets, depreciation plans, renewal provisions, and production plans used to build and depreciate company assets.

Expenses · Asset · Depreciation plan · Provisions for renewal · Production Plan

Production costs7

Calculates and reviews the actual cost of work orders, comparing planned versus actual figures and finalizing WIP valuation.

Production Cost Calculation · Production Cost Inquiry · WIP Cost Inquiry · WIP finalization · Provisional Cost Inquiry

Inquiries10

Provides read-only views into general ledger balances, accounts, dimensions, entries, and bad debts.

Converted balance · Analytical balances · Balance in currency · Accounts · Natures

Open items12

Covers open item tracking and editing, statement creation, customer credit holds, prepayment allocations, cash forecasting, reminder campaigns, net settlement, and interest note generation.

Open items · Open Item Edit · Statement Creation · Customer hold · Customer allocations

Sage Network15

Covers synchronizing data and document status with Sage Network, plus AP automation for processing incoming supplier documents.

Synchronization · Data sync · Monitoring · Get synchronization tasks · Query synchronization tasks

Approval management6

Covers submitting, approving, rejecting, listing, and cancelling approval requests for budget envelopes, budgets, and budget lines.

Submit for approval · Approval / Rejection · Approval list · Approval inquiry · Approval cancellation

Processes26

Groups the operational processing applied to fixed assets after creation, covering context status checks, depreciation runs, physical and accounting movements, and VAT adjustments.

Status of contexts · Depreciations · Revaluation · Depreciation calculations · Depreciation simulation

Payments13

Covers the payment cycle from proposals and manual entry through notes payable/receivable posting, bank allocation and deposit, positive pay files, due date extensions, and doubtful receipt tracking.

Payment Proposals · Payment/Receipt Entry · Notes payable/receivable posting · Bank Allocation · Bank Posting

Subcontract costs5

Calculates and reviews expected, provisional, and actual costs for subcontracted production orders.

Calculate Sb-cont Expected Cost · Provisional Cost Inquiry · Calculate actual sbcont cost · Production Cost Inquiry

Matching4

Pairs related accounting entries, such as an invoice and its payment, to simplify balance analysis, whether matched manually, automatically, or reversed.

Manual Matching · Automatic Matching · Unmatching

Tax management72

Covers VAT and sales tax setup, calculation, and declaration tools, both a general process set and country-specific requirements for Austria, Belgium, Germany, Italy, Portugal, Spain, the United States, Australia, the United Arab Emirates, Saudi Arabia, Bahrain, Switzerland, the United Kingdom, France, and South Africa.

Others · Setup · VAT boxes · VAT form · VAT entities

Review management4

Covers requesting, approving or rejecting, and listing reviews of budgeted amounts for approved envelopes, budgets, and budget lines.

Review requests · Review approval/rejection · List of revisions

Physical management4

Covers the physical elements attached to fixed assets, including location transfers and mass issue processing.

Physical elements · Mass geographic transfer · Mass issue

Common tables18

Groups shared reference tables — countries, currencies, languages, units of measure, postal codes, and tax setup — that underpin data entry across the system.

Country · Geographic subdivisions · Currencies · Currency Rates · Languages

Performance analysis5

Compares projected and historical costs across products and sites to track cost performance over time.

Cost Comparisons · Multiple Cost Comparison · Cost History · Production Cost History

Current processes17

Runs the day-to-day accounting processes that finalize, post, simulate, reverse, and generate journal entries across ledgers.

Finalize journal entries · Batch Posting · Balance Transfer Validation · Intercompany journal creation · Simulations

Remittances5

Groups automatic and manual bank remittance creation, intermediate posting, and electronic remittance file generation for payment transactions requiring a deposit step.

Automatic remittance creation · Manual remittance creation · Intermediate Posting · Electronic remittances

Fee declaration25

Covers fee and withholding declarations, with general TDS file parameters plus country-specific processes for France, Belgium, and the United States.

Others · TDS File Parameters · France · Setup · DADS-U file

Budget closing4

Covers renewing annual envelopes and carrying forward commitments and multi-annual envelope balances into the next fiscal year.

Renewal annual envelopes · Carry-forward of commitments · Carry-forw. plurian. env.

Funding7

Covers how fixed assets are financed, including lease contracts and subsidies.

Lease contracts · Lease contract · Generation of fee events · Subsidies · Subsidy

WIP3

Values production work-in-progress and posts it to the accounting ledger.

WIP Valuation · WIP Accounting Interface

Closing processes11

Runs the month-end and year-end close, generating accrual entries, currency variances, revenue recognition, and fiscal year-end postings.

Invoices receivable · Credit memos receivable · Invoices to be issued · Closing accruals · Conversion Variance

Payment orders7

Covers paying bank notice generation and entry, bill of exchange import, and manual or automatic reconciliation of notes payable/receivable with the issuing bank.

Paying Bank Generation · Paying Bank Entry · Bill of exchange import · Manual reconciliation · Automatic reconciliation

Intrastat14

Covers Intrastat statistical setup and file generation, with country-specific processing for Spain and Portugal.

Others · Setup · Statistical rule · Transaction nature · Movement rules and natures

Concession10

Covers concession contracts and the assets held under them, including renewal processing.

Contract · Concession contracts · Revisions · Concession end · Assets in concession

Budgets7

Creates, adjusts, copies, and reports on financial budgets across accounts and analytical dimensions.

Budget entry · Budget adjustments · Budget Copy · Budget Formula Codes · ENG-Update of BI budgets

Bank transactions21

Covers bank statement entry, import, deletion, and reconciliation, plus single-entry matching, country-specific extensions for Belgium and Switzerland, a cashbook, and advanced bank statement processing.

Reconciliation · Bank Statement Deletion · Bank Statement Entry · Bank Statement Reconciliation · Reconciliation Reversal

Other declarations8

Covers the payment balance declaration, a regulatory filing that tracks payment balances.

Payment balance declaration · Setup · Payment balance field settings · Product/reason code · Payment balance configuration

Intra-group sales6

Manages the transfer or sale of fixed assets between companies in the same group, from operation setup through issue confirmation.

Operation definition · Pre-recording of issues · Manual adjustments of issues · Transfer confirmation · Setup of asset selection

Invoices10

Covers customer invoicing across every trigger: direct-invoice orders, service contracts, service requests, invoicing schedules, shipments, and intercompany transfers, along with validation and prepayment issuance.

GESSIH · Automatic Order Invoicing · Automatic contract invoice generation · Automatic Service Invoice Generation · Scheduled invoice generation

Reporting7

Extracts financial data for reporting, consolidation, and cash flow analysis.

Financial data extraction · Inquiry · Calculation · Extract for conso · Offset extraction

Inquiries10

Provides read-only views into customer and supplier balances, aged balances, payments, invoices, bank activity, banking position, and interest notes for tracking and risk assessment.

Customer situation · Supplier situation · Customer aged bal to date · Supplier aged bal to date · Payments

Audit19

Covers statutory audit file exports and interfaces for France, Germany, Portugal, and the United Arab Emirates.

France · Setup · ACCENTFIL setup · Processes · ACCENTFIL interface launch

Inquiries3

Provides inquiry views for depreciation simulation results and journal traceability of fixed asset documents.

Depreciation simulation · Journal traceability

Interfaces18

Exchanges data with other Sage products and third-party tools, covering treasury, cash management, consolidation, tax, and payroll integrations.

Export open items to Sage treasury · Export payments to Sage Cash Management · Import transfers from Sage Cash Management · Consolidation export to Sage · Balance Export

Factoring7

Covers assigning receivables to a factoring company and managing the resulting receipts, including generation, cancellation, posting, file export, and payment notification.

Factor Assignment · Receipt Generation · Receipt Cancellation · Receipt Posting · File generation

Printing3

Covers print formats for tax management and fees declaration reports.

Tax management · Fees declaration

Utilities10

Provides maintenance utilities for fixed assets, covering recalculation, synchronization, mass recoding, data recovery, and depreciation plan cleanup.

Pending modifications · Context synchronization · Mass recoding · Abel Enterprise recovery · Current DEPREC creation

General accounting tables21

Groups the reference tables for general and analytical accounting setup, including account structures, dimensions, fiscal years, and period management.

General · Accounts · Account Pyramids · Account groups · Journal Codes

Invoices3

Handles supplier invoice and credit memo entry, reconciliation against orders and receipts, and the validation that posts them to accounting.

Invoices · Invoice Validation

Utilities29

Provides administrative tools for resynchronizing balances, closing periods and fiscal years, and adding new ledgers.

Resynchronizations · Document · Commitments · Account Balances · Analytical balances

Expense notes3

Covers entering, posting, and paying employee expense notes.

Expense form entry · Expense posting

Inquiries6

Provides reporting and lookup views across the sales cycle, covering quotes, orders, deliveries, invoices, returns, allocations, and picking and parcel detail.

Invoices · List of Invoices · Invoice lines · Invoices by sales representative · Invoice ranking

BP accounting tables9

Groups the reference tables for business-partner-related accounting setup, covering bank accounts, petty cash, currency groups, and economic reason codes for regulatory declarations.

Economic reason codes · Economic reason/BP groups · Bank Accounts · Petty Cash · Bank Allocations

Utilities4

Provides maintenance tools for sales data, including resynchronizing customer credit balances, calculating sales commissions, and initializing tax codes for Sage Sales Tax.

Resynch. Cust. balances Resynchronization of customer balances · Paid commissions · SST initialize open documents

Fixed assets tables9

Groups the reference tables for fixed asset setup, covering account groups, section associations, revaluation indices, buildings, and locations.

Account groups · Associations - values · Definition of accounting funds · Revaluation coeff. and indices · Buildings

Inquiries5

Provides reporting and lookup views across the purchasing cycle, covering requests, subcontract activity, receipts, invoices, orders, returns, and shipments.

Invoices · List of Invoices · Invoice lines · Invoices by period · Invoice ranking

Periodic processing4

Runs periodic stock maintenance: valuation and cost adjustments, purging old data, resolving shortages, validating stock history periods, and calculating ABC classes.

Valuation · Cost adjustment · Accounting interface · Stock valuation report

Utilities4

Provides maintenance tools for purchasing data, including resynchronizing supplier balances, recovering commitments, and checking inter-site contract consistency.

BP Balance resynchronization · Commitments recovery · Inter-site contract control

Products6

Covers core product master data, including categories, site- and warehouse-specific settings, versioning, and standard cost records.

Products-costs · GESICD · Revised standard costs · Budget standard costs · Simulated standard costs

Utilities4

Provides maintenance tools for stock data, including valuation adjustments, put-away and reorder recovery, location and serial number resynchronization, and transaction consistency checks.

Valuation · Value change · Stock valuation period resync · Posting date modification

Costing4

Covers manufacturing cost setup, including costing dimensions and the overhead categories and codes used in cost calculations.

Costing Dimension · Overhead Categories · Overhead Codes

Other capabilities6

Cost Transfer

Technical data23

Defines the master data behind production, including product designs, work centers, and routings used to build and process bills of material.

Product design · Work centers · Work center groups · Work centers · Where-used Work centers

Cost calculations6

Calculates standard, revised, budgeted, and simulated product costs from routing and BOM data, and updates deferred cost calculations.

Standard Cost Calculation · Revised Cost Calculation · Budgeted cost calculation · Simulated Cost Calculation · Calculated cost update

Planning11

Covers demand forecasting, master and material requirements planning, and the workbenches used to turn projected and actual demand into work orders.

Demand forecasts · Enterprise planning · Planning workbench · Grouping · Work order

Production costs7

Calculates and reviews the actual cost of work orders, comparing planned versus actual figures and finalizing WIP valuation.

Production Cost Calculation · Production Cost Inquiry · WIP Cost Inquiry · WIP finalization · Provisional Cost Inquiry

Batch processes18

Runs mass, automated updates across work orders, such as allocating materials, scheduling, releasing, shifting dates, and cleaning up records, instead of handling each one individually.

Allocation/deallocation · Allocation · Automatic deallocation · Scheduling/descheduling · Scheduling

Subcontract costs5

Calculates and reviews expected, provisional, and actual costs for subcontracted production orders.

Calculate Sb-cont Expected Cost · Provisional Cost Inquiry · Calculate actual sbcont cost · Production Cost Inquiry

Common tables13

Groups shared reference tables — countries, currencies, languages, units of measure, postal codes, and tax setup — that underpin data entry across the system.

Country · Geographic subdivisions · Currencies · Currency Rates · Languages

Production tracking management15

Records progress against work orders as it happens, including material issues, operation activity, time, and finished-goods receipts, plus tools to close and manage tracking plans.

Production tracking · Work order status · FUNMCLOSE · Mass closing/completions · Time tracking plan

Performance analysis5

Compares projected and historical costs across products and sites to track cost performance over time.

Cost Comparisons · Multiple Cost Comparison · Cost History · Production Cost History

Product tables10

Groups the reference tables for product setup, covering product lines, reorder policies, stock statuses, warehouses, locations, packaging, and quality records.

Product Lines · Reorder policies · Stock Statuses · Warehouses · Location Types

Subcontract5

Manages subcontract purchase orders end to end, including allocating and deallocating the materials suppliers need and closing out completed subcontract work in bulk.

Subcontract Orders · Automatic Allocations · Mass closure/completions · Automatic deallocations

Weighing7

Manages the weigh-station process for verifying and reconciling component quantities issued to firm work orders.

Weighing plan · Weighing · Reconciliation · Weighing Situation · Cancel weighing

WIP3

Values production work-in-progress and posts it to the accounting ledger.

WIP Valuation · WIP Accounting Interface

Manufacturing tables8

Groups the reference tables used in manufacturing setup, covering tracking messages, storage and handling instructions, employee and shift codes, and rejection reasons.

Messages · Storage/handling instruction sheets · BC division rules · Employees · Shift code

Inquiries24

Provides read-only views into production data, including work center loads, allocations, WIP, stock, planning results, and tracked activity, for monitoring shop floor status.

Loads · Loads · Graphical loads · Allocations · Allocations

Analyses4

Evaluates production output and efficiency at one or more sites, feeding resource- and product-level reports.

Production analysis · Resource analysis report · Product axis report

Utilities4

Offers supporting tools for tracing component demand, reactivating closed work orders, and resynchronizing production data.

Pegging history · WO reactivation · Load resynchronization

Production Scheduler7

Visualizes and manages work order scheduling on a Gantt chart, supporting both short-term adjustments and longer-term capacity simulation.

Production Scheduler · Production Scheduler viewer · Remove from scheduling · Production Scheduler custom values · Submit for scheduling

Finite scheduler5

Connects work order scheduling to Sage X3 Web Scheduling or a third-party scheduling solution through a generic finite scheduler interface.

Submit for scheduling · Scheduler custom values · Resubmit for scheduling · Remove from scheduling

Inquiries3

Provides reporting and lookup views across the purchasing cycle, covering requests, subcontract activity, receipts, invoices, orders, returns, and shipments.

Subcontract · Allocation Shortages · Subcontract consumption

Products7

Covers core product master data, including categories, site- and warehouse-specific settings, versioning, and standard cost records.

Product Categories · Products · Products-warehouses · Versions · Products-sites

Inquiries3

Provides lookup and reporting views across stock levels, movements, allocations, locations, quality history, and MRP or MPS reorder results.

MRP/MPS reorder · MRP results · MPS results

BOMs18

Covers bill of materials management, including BOM codes, commercial, production, and subcontracting BOMs, where-used and replacement tools, and multilevel views.

BOM codes · Commercial BOMs · Sub-contracting BOMs · Multilevel BOMs · Where used

Configurator6

Covers the product configurator, which runs configuration scenarios, manages selections, automates scenario testing, and tracks configuration history.

Configurator · Selections · Automate Configurator · Purge Configurations · Configuration history

Other capabilities10

Cost Transfer

Supply4

Provides planning workbenches that give buyers a consolidated view of demand and in-progress procurement events, helping them convert requirements into new orders.

Enterprise planning · Planning workbench · Grouping workbench

Shipment preparation6

Prepares customer shipments by generating pick lists and picking tickets, planning preparation, and recording packaging and parcel details.

Generate preparation lists · Preparation plan · Declared packing · After packing · Picking tickets

Intrastat14

Covers Intrastat statistical setup and file generation, with country-specific processing for Spain and Portugal.

Others · Setup · Statistical rule · Transaction nature · Movement rules and natures

Shipments5

Tracks inbound shipments from suppliers, including container consolidation, transport arrangements, and advance pre-receipt of goods before formal receiving.

Container · Shipments · Transport · Shipment pre-receipt

Inquiries3

Provides reporting and lookup views across the purchasing cycle, covering requests, subcontract activity, receipts, invoices, orders, returns, and shipments.

Shipments · Transport · Shipment lines

Utilities4

Provides maintenance tools for purchasing data, including resynchronizing supplier balances, recovering commitments, and checking inter-site contract consistency.

BP Balance resynchronization · Commitments recovery · Inter-site contract control

Transport note4

Covers transportation note management for tracking non-merchandise shipments, including note types and mass validation.

Transportation note type · Transport note · Transportation note validation

Planning11

Covers demand forecasting, master and material requirements planning, and the workbenches used to turn projected and actual demand into work orders.

Demand forecasts · Enterprise planning · Planning workbench · Grouping · Work order

Packing4

Manages packaging for outbound stock, from declaring package types to assigning parcel numbers and looking up parcel contents.

Declared packing · After packing · Parcel content inquiry

Physical management4

Covers the physical elements attached to fixed assets, including location transfers and mass issue processing.

Physical elements · Mass geographic transfer · Mass issue

Batch processes3

Runs mass, automated updates across work orders, such as allocating materials, scheduling, releasing, shifting dates, and cleaning up records, instead of handling each one individually.

Allocation/deallocation · Allocation · Automatic deallocation

Allocations5

Reserves stocked products for customer orders, whether through manual reservations, automatic batch allocation, product-level allocation, or reversing an allocation.

Customer Reservations · Automatic Allocations · Automatic Deallocation · Allocations by product

Receipt/issue transactions13

Covers every stock receipt and issue transaction: multi-product receipts and issues, customer deliveries, intersite and subcontract transfers, and purchase order receiving.

GESSMR · Miscellaneous Issues · Deliveries · Deliveries · Order delivery generation

Shipment preparation6

Prepares customer shipments by generating pick lists and picking tickets, planning preparation, and recording packaging and parcel details.

Generate preparation lists · Preparation plan · Declared packing · After packing · Picking tickets

Internal flows7

Manages internal stock movement: replenishing pick locations, reordering and putting away stock, changing stock status or location, and assembling or disassembling products.

Pick location replenishment · Reorder plan · Put-away plan · Stock change · GESBBY

Deliveries7

Manages the stock issue process for customer deliveries, from manual entry and automatic generation from orders to shipment validation and delivery documentation.

Deliveries · Order delivery generation · Shipment Validation · Bill of lading · Picking ticket deliveries

License plate numbers6

Manages license plate numbers used to track containers of stock, covering their creation, assignment, and the operations and stock change transactions performed against them.

License plate number · License plate number operations · Container creation · Stock change transactions · License plate number assignment

Inquiries6

Provides read-only views into production data, including work center loads, allocations, WIP, stock, planning results, and tracked activity, for monitoring shop floor status.

Stock · Available stock · Projected stock · Reorder results · MPS results

Logistics tables15

Groups the reference tables that support logistics operations, including reasons, incoterms, shipping modes, landed costs, transport lead times, and containers.

Reasons · Return Reasons · Credit Memo Reasons · Order cancellation reason · Incoterms

Counts6

Manages physical inventory counting, from estimating annual count volumes and identifying what to count to running count sessions and tracking counts in progress.

Physical Count Calculation · Stock To Count · Stock count session · Counts · Stock Being Counted

Shipment preparation5

Prepares warehouse shipments by generating preparation lists and picking tickets, planning the pick, and looking up picking ticket status.

Generate preparation lists · Preparation plan · Picking ticket inquiry · Picking tickets

Reorders4

Plans replenishment through demand forecasting, statistical reorder methods, and full MRP-based material requirements planning.

Demand forecasts · Statistical Reordering · MRP processing

Inquiries8

Provides reporting and lookup views across the sales cycle, covering quotes, orders, deliveries, invoices, returns, allocations, and picking and parcel detail.

Deliveries · List of Deliveries · Delivery lines · Shipments by period · View routes

Utilities4

Provides maintenance tools for sales data, including resynchronizing customer credit balances, calculating sales commissions, and initializing tax codes for Sage Sales Tax.

Resynch. Cust. balances Resynchronization of customer balances · Paid commissions · SST initialize open documents

Assignments4

Assigns and removes resources against ranges of product codes for use with in-progress orders, with a workbench to manage assignments.

Assignment workbench · Assignments · Deassignments

Periodic processing16

Runs periodic stock maintenance: valuation and cost adjustments, purging old data, resolving shortages, validating stock history periods, and calculating ABC classes.

Valuation · Cost adjustment · Accounting interface · Stock valuation report · Purge

Products13

Covers core product master data, including categories, site- and warehouse-specific settings, versioning, and standard cost records.

Product Categories · Products · Products-warehouses · Versions · Products-sites

Inquiries43

Provides lookup and reporting views across stock levels, movements, allocations, locations, quality history, and MRP or MPS reorder results.

Stock · Stock by Site Report · Stock by product · Stock by lot · Serial Numbers

Utilities13

Provides maintenance tools for stock data, including valuation adjustments, put-away and reorder recovery, location and serial number resynchronization, and transaction consistency checks.

Valuation · Value change · Stock valuation period resync · Posting date modification · Recovery of put-away plan

Quality control9

Manages product quality control, from requesting analyses and inspecting stock before put-away to changing lot status for re-checks, obsolescence, or corrections.

Analysis request · Quality control · Re-control Status Change · Obsolete lot status change · Lot modifications

Costing4

Covers manufacturing cost setup, including costing dimensions and the overhead categories and codes used in cost calculations.

Costing Dimension · Overhead Categories · Overhead Codes

Other capabilities6

Cost Transfer · Container label printing

Price lists3

Manages the price lists suppliers apply to purchased products, letting buyers look up applicable prices and enter new price list records by code.

Price search · Price Entry

Supply4

Provides planning workbenches that give buyers a consolidated view of demand and in-progress procurement events, helping them convert requirements into new orders.

Enterprise planning · Planning workbench · Grouping workbench

Approval management6

Covers submitting, approving, rejecting, listing, and cancelling approval requests for budget envelopes, budgets, and budget lines.

Submit for approval · Approval / Rejection · Approval list · Approval inquiry · Approval cancellation

Purchase requests5

Covers the internal request process employees use to ask for purchases, plus the tools for closing out requests once they are fulfilled or no longer needed.

Requests · Close purchase requests · Close · Manual closing

RFQs5

Manages the request-for-quote cycle with suppliers, from sending RFQs and recording their responses to sending reminders and turning winning quotes into price list lines.

Requests for quotes (RFQs) · Responses · Reminders · Price List Line Generation

Subcontract5

Manages subcontract purchase orders end to end, including allocating and deallocating the materials suppliers need and closing out completed subcontract work in bulk.

Subcontract Orders · Automatic Allocations · Mass closure/completions · Automatic deallocations

Orders9

Covers purchase order creation and management, buyer planning workbenches, open-order delivery scheduling, prepayments, and closing or reopening order lines.

Buyer's Planning · Orders · Delivery request · Delivery Request Inquiry · Close and reopen Orders

Shipments5

Tracks inbound shipments from suppliers, including container consolidation, transport arrangements, and advance pre-receipt of goods before formal receiving.

Container · Shipments · Transport · Shipment pre-receipt

BP tables8

Groups the reference tables that configure business partner settlement behavior, covering payment methods and terms, discounts, direct debit mandates, and print templates.

Payment methods · Early discount/Late charge · Direct debit mandate · Print templates · Unavailable Periods

Receipts3

Covers recording formal goods receipts against purchase orders as well as advance pre-receipt entries ahead of the official paperwork.

GESPTH2 · Order pre-receipt

Invoices3

Handles supplier invoice and credit memo entry, reconciliation against orders and receipts, and the validation that posts them to accounting.

Invoices · Invoice Validation

Returns4

Manages returning goods to suppliers, validating those returns, and generating the bill of lading paperwork needed to ship them.

Returns · Return Validation · Bill of lading

Inquiries30

Provides reporting and lookup views across the purchasing cycle, covering requests, subcontract activity, receipts, invoices, orders, returns, and shipments.

Purchase requests · Purchase request lines · Subcontract · Allocation Shortages · Subcontract consumption

BPs19

Covers business partner master data, including customers, suppliers, prospects, leads, sales reps, carriers, and factoring companies, plus related categories and utilities.

BPs · Prospects · Customer category · Customers · Supplier Categories

Utilities4

Provides maintenance tools for purchasing data, including resynchronizing supplier balances, recovering commitments, and checking inter-site contract consistency.

BP Balance resynchronization · Commitments recovery · Inter-site contract control

Product tables4

Groups the reference tables for product setup, covering product lines, reorder policies, stock statuses, warehouses, locations, packaging, and quality records.

Quality records · Technical Sheet · Questions · Responses

Inquiries3

Provides lookup and reporting views across stock levels, movements, allocations, locations, quality history, and MRP or MPS reorder results.

Quality history · Quality Control Responses · Technical Sheet History

Utilities9

Provides maintenance tools for stock data, including valuation adjustments, put-away and reorder recovery, location and serial number resynchronization, and transaction consistency checks.

Recovery of put-away plan · Recovery qtys in entry · Resynchronization + stock control · Location Resynchronizations · Serial number management change

Quality control9

Manages product quality control, from requesting analyses and inspecting stock before put-away to changing lot status for re-checks, obsolescence, or corrections.

Analysis request · Quality control · Re-control Status Change · Obsolete lot status change · Lot modifications

Other capabilities9

Price lists6

Manages customer-facing price lists, from looking up applicable prices and entering price list records to defining and running bulk price updates and printing price catalogs.

Price search · Price Entry · Price List Update Definition · Price List Update · Generate Price List Catalogs

CRM activity6

Covers day-to-day CRM activity tracking, including the calendar, tasks, calls, and sales opportunities.

Calendar · Tasks · Calls · Projects · Inquiries

Customer support10

Covers the customer support desk, from logging service requests and responses to tracking installed base, warranties, and service contracts.

FUNHDKAGD · Service Requests · Service Responses · Solutions · Installed Base Inquiry

Orders8

Covers sales order entry and management, open-order contracts and their delivery schedules, prepayments, and the draft-order approval workflow.

GESSOH · Open orders · Delivery Request Inquiry · Prepayment Management · Draft order validation

Common tables13

Groups shared reference tables — countries, currencies, languages, units of measure, postal codes, and tax setup — that underpin data entry across the system.

Country · Geographic subdivisions · Currencies · Currency Rates · Languages

Marketing8

Covers marketing planning, including the marketing schedule, campaigns, and the operations — such as mailings and trade shows — that execute them.

Marketing Schedule · Marketing Campaigns · Marketing operations · Mass Mailing · Call Campaigns

Allocations5

Reserves stocked products for customer orders, whether through manual reservations, automatic batch allocation, product-level allocation, or reversing an allocation.

Customer Reservations · Automatic Allocations · Automatic Deallocation · Allocations by product

Shipment preparation6

Prepares customer shipments by generating pick lists and picking tickets, planning preparation, and recording packaging and parcel details.

Generate preparation lists · Preparation plan · Declared packing · After packing · Picking tickets

Closing processes3

Runs the month-end and year-end close, generating accrual entries, currency variances, revenue recognition, and fiscal year-end postings.

Revenue recognition · Revenue recognition · Revenue recognition validation

Deliveries7

Manages the stock issue process for customer deliveries, from manual entry and automatic generation from orders to shipment validation and delivery documentation.

Deliveries · Order delivery generation · Shipment Validation · Bill of lading · Picking ticket deliveries

Invoices10

Covers customer invoicing across every trigger: direct-invoice orders, service contracts, service requests, invoicing schedules, shipments, and intercompany transfers, along with validation and prepayment issuance.

GESSIH · Automatic Order Invoicing · Automatic contract invoice generation · Automatic Service Invoice Generation · Scheduled invoice generation

BP tables8

Groups the reference tables that configure business partner settlement behavior, covering payment methods and terms, discounts, direct debit mandates, and print templates.

Payment methods · Early discount/Late charge · Direct debit mandate · Print templates · Unavailable Periods

Returns4

Records goods, loaned items, and subcontract materials returned by customers or suppliers, with related credit memos and non-conformance handling.

Customer Returns · GESSRL · GESSRS

Inquiries34

Provides reporting and lookup views across the sales cycle, covering quotes, orders, deliveries, invoices, returns, allocations, and picking and parcel detail.

Quotes · List of Quotes · Quote lines · Quote by period · Quote by sales representative

Utilities4

Provides maintenance tools for sales data, including resynchronizing customer credit balances, calculating sales commissions, and initializing tax codes for Sage Sales Tax.

Resynch. Cust. balances Resynchronization of customer balances · Paid commissions · SST initialize open documents

BPs19

Covers business partner master data, including customers, suppliers, prospects, leads, sales reps, carriers, and factoring companies, plus related categories and utilities.

BPs · Prospects · Customer category · Customers · Supplier Categories

Configurator6

Covers the product configurator, which runs configuration scenarios, manages selections, automates scenario testing, and tracks configuration history.

Configurator · Selections · Automate Configurator · Purge Configurations · Configuration history

Customer relation18

Groups the reference data behind customer relationship management, covering CRM activity setup, regeneration utilities, customer support, and marketing configuration.

CRM activity · Contact · Resource · Resource Reservations · Market sectors

Other capabilities8

Quotes

Time management8

Covers project labor time management, from daily and weekly time entry through approval, posting, and inquiry.

Inquiries · Time verification · Time inquiry · Weekly timesheet · Time approval

Interfaces3

Exchanges data with other Sage products and third-party tools, covering treasury, cash management, consolidation, tax, and payroll integrations.

Sage payroll integration · Sage 50 import transcribe · Sage 50 payroll transactions

Planning11

Covers demand forecasting, master and material requirements planning, and the workbenches used to turn projected and actual demand into work orders.

Demand forecasts · Enterprise planning · Planning workbench · Grouping · Work order

Packing4

Manages packaging for outbound stock, from declaring package types to assigning parcel numbers and looking up parcel contents.

Declared packing · After packing · Parcel content inquiry

Physical management4

Covers the physical elements attached to fixed assets, including location transfers and mass issue processing.

Physical elements · Mass geographic transfer · Mass issue

Batch processes3

Runs mass, automated updates across work orders, such as allocating materials, scheduling, releasing, shifting dates, and cleaning up records, instead of handling each one individually.

Allocation/deallocation · Allocation · Automatic deallocation

Allocations5

Reserves stocked products for customer orders, whether through manual reservations, automatic batch allocation, product-level allocation, or reversing an allocation.

Customer Reservations · Automatic Allocations · Automatic Deallocation · Allocations by product

Receipt/issue transactions13

Covers every stock receipt and issue transaction: multi-product receipts and issues, customer deliveries, intersite and subcontract transfers, and purchase order receiving.

GESSMR · Miscellaneous Issues · Deliveries · Deliveries · Order delivery generation

Shipment preparation6

Prepares customer shipments by generating pick lists and picking tickets, planning preparation, and recording packaging and parcel details.

Generate preparation lists · Preparation plan · Declared packing · After packing · Picking tickets

Internal flows7

Manages internal stock movement: replenishing pick locations, reordering and putting away stock, changing stock status or location, and assembling or disassembling products.

Pick location replenishment · Reorder plan · Put-away plan · Stock change · GESBBY

Deliveries7

Manages the stock issue process for customer deliveries, from manual entry and automatic generation from orders to shipment validation and delivery documentation.

Deliveries · Order delivery generation · Shipment Validation · Bill of lading · Picking ticket deliveries

License plate numbers6

Manages license plate numbers used to track containers of stock, covering their creation, assignment, and the operations and stock change transactions performed against them.

License plate number · License plate number operations · Container creation · Stock change transactions · License plate number assignment

Inquiries6

Provides read-only views into production data, including work center loads, allocations, WIP, stock, planning results, and tracked activity, for monitoring shop floor status.

Stock · Available stock · Projected stock · Reorder results · MPS results

Logistics tables15

Groups the reference tables that support logistics operations, including reasons, incoterms, shipping modes, landed costs, transport lead times, and containers.

Reasons · Return Reasons · Credit Memo Reasons · Order cancellation reason · Incoterms

Counts6

Manages physical inventory counting, from estimating annual count volumes and identifying what to count to running count sessions and tracking counts in progress.

Physical Count Calculation · Stock To Count · Stock count session · Counts · Stock Being Counted

Shipment preparation5

Prepares warehouse shipments by generating preparation lists and picking tickets, planning the pick, and looking up picking ticket status.

Generate preparation lists · Preparation plan · Picking ticket inquiry · Picking tickets

Reorders4

Plans replenishment through demand forecasting, statistical reorder methods, and full MRP-based material requirements planning.

Demand forecasts · Statistical Reordering · MRP processing

Inquiries8

Provides reporting and lookup views across the sales cycle, covering quotes, orders, deliveries, invoices, returns, allocations, and picking and parcel detail.

Deliveries · List of Deliveries · Delivery lines · Shipments by period · View routes

Utilities4

Provides maintenance tools for sales data, including resynchronizing customer credit balances, calculating sales commissions, and initializing tax codes for Sage Sales Tax.

Resynch. Cust. balances Resynchronization of customer balances · Paid commissions · SST initialize open documents

Assignments4

Assigns and removes resources against ranges of product codes for use with in-progress orders, with a workbench to manage assignments.

Assignment workbench · Assignments · Deassignments

Periodic processing16

Runs periodic stock maintenance: valuation and cost adjustments, purging old data, resolving shortages, validating stock history periods, and calculating ABC classes.

Valuation · Cost adjustment · Accounting interface · Stock valuation report · Purge

Products13

Covers core product master data, including categories, site- and warehouse-specific settings, versioning, and standard cost records.

Product Categories · Products · Products-warehouses · Versions · Products-sites

Inquiries40

Provides lookup and reporting views across stock levels, movements, allocations, locations, quality history, and MRP or MPS reorder results.

Stock · Stock by Site Report · Stock by product · Stock by lot · Serial Numbers

Utilities13

Provides maintenance tools for stock data, including valuation adjustments, put-away and reorder recovery, location and serial number resynchronization, and transaction consistency checks.

Valuation · Value change · Stock valuation period resync · Posting date modification · Recovery of put-away plan

Quality control9

Manages product quality control, from requesting analyses and inspecting stock before put-away to changing lot status for re-checks, obsolescence, or corrections.

Analysis request · Quality control · Re-control Status Change · Obsolete lot status change · Lot modifications

Costing4

Covers manufacturing cost setup, including costing dimensions and the overhead categories and codes used in cost calculations.

Costing Dimension · Overhead Categories · Overhead Codes

Other capabilities6

Cost Transfer · Container label printing

Inquiries10

Provides read-only views into general ledger balances, accounts, dimensions, entries, and bad debts.

Converted balance · Analytical balances · Balance in currency · Accounts · Natures

Performance analysis5

Compares projected and historical costs across products and sites to track cost performance over time.

Cost Comparisons · Multiple Cost Comparison · Cost History · Production Cost History

Inquiries21

Provides read-only views into production data, including work center loads, allocations, WIP, stock, planning results, and tracked activity, for monitoring shop floor status.

Loads · Loads · Graphical loads · Allocations · Allocations

Analyses4

Evaluates production output and efficiency at one or more sites, feeding resource- and product-level reports.

Production analysis · Resource analysis report · Product axis report

Reporting7

Extracts financial data for reporting, consolidation, and cash flow analysis.

Financial data extraction · Inquiry · Calculation · Extract for conso · Offset extraction

Inquiries10

Provides read-only views into customer and supplier balances, aged balances, payments, invoices, bank activity, banking position, and interest notes for tracking and risk assessment.

Customer situation · Supplier situation · Customer aged bal to date · Supplier aged bal to date · Payments

Inquiries3

Provides inquiry views for depreciation simulation results and journal traceability of fixed asset documents.

Depreciation simulation · Journal traceability

Interfaces8

Exchanges data with other Sage products and third-party tools, covering treasury, cash management, consolidation, tax, and payroll integrations.

Export open items to Sage treasury · Export payments to Sage Cash Management · Import transfers from Sage Cash Management · Consolidation export to Sage · Balance Export

Printing3

Covers print formats for tax management and fees declaration reports.

Tax management · Fees declaration

Inquiries31

Provides reporting and lookup views across the sales cycle, covering quotes, orders, deliveries, invoices, returns, allocations, and picking and parcel detail.

Quotes · List of Quotes · Quote lines · Quote by period · Quote by sales representative

Utilities3

Provides administrative tools for resynchronizing balances, closing periods and fiscal years, and adding new ledgers.

Resynchronizations · Miscellaneous

Inquiries24

Provides reporting and lookup views across the purchasing cycle, covering requests, subcontract activity, receipts, invoices, orders, returns, and shipments.

Purchase requests · Purchase request lines · Receipts · List of receipts · Receipt lines

Inquiries40

Provides lookup and reporting views across stock levels, movements, allocations, locations, quality history, and MRP or MPS reorder results.

Stock · Stock by Site Report · Stock by product · Stock by lot · Serial Numbers

Other capabilities4

Inquiries · Service Contracts · Financial overview · Project overview

Fixed assets6

Covers the core fixed asset records, including expenses, assets, depreciation plans, renewal provisions, and production plans used to build and depreciate company assets.

Expenses · Asset · Depreciation plan · Provisions for renewal · Production Plan

Processes12

Groups the operational processing applied to fixed assets after creation, covering context status checks, depreciation runs, physical and accounting movements, and VAT adjustments.

Status of contexts · Movements · Capitalization of expenses · Accounting allocation modification · Depreciation method change

Physical management4

Covers the physical elements attached to fixed assets, including location transfers and mass issue processing.

Physical elements · Mass geographic transfer · Mass issue

Funding3

Covers how fixed assets are financed, including lease contracts and subsidies.

Lease contracts · Lease contract · Generation of fee events

Concession10

Covers concession contracts and the assets held under them, including renewal processing.

Contract · Concession contracts · Revisions · Concession end · Assets in concession

Utilities10

Provides maintenance utilities for fixed assets, covering recalculation, synchronization, mass recoding, data recovery, and depreciation plan cleanup.

Pending modifications · Context synchronization · Mass recoding · Abel Enterprise recovery · Current DEPREC creation

Fixed assets tables9

Groups the reference tables for fixed asset setup, covering account groups, section associations, revaluation indices, buildings, and locations.

Account groups · Associations - values · Definition of accounting funds · Revaluation coeff. and indices · Buildings

Snapshots4

Covers point-in-time snapshots of a project's financial and operational status, plus tools to compare snapshots over time.

Financial snapshots · Project snapshots · Financial snapshot comparison

Utilities5

Covers extraction and synchronization utilities for project financial snapshots, status data, and linked sales orders.

Financial snapshot extraction · Project snapshot extraction · Financial status extraction · Sales order resynchronization

Time management8

Covers project labor time management, from daily and weekly time entry through approval, posting, and inquiry.

Inquiries · Time verification · Time inquiry · Weekly timesheet · Time approval

Projects8

Groups project reference data, including task categories, cost types, financial overview report structures and queries, and time categories.

Task category · Cost type · Financial overview structure · Financial overview structure · Financial overview queries

Other capabilities6

Financial overview · Project overview