DualEntry Procurement
Purchase order management, supplier management, requisition workflows, contract management, and spend analytics.
DualEntry offers foundational procurement capabilities suitable for basic needs. Advanced requirements typically need add-ons or third-party integrations.
The procurement scope DualEntry ships, grouped as the product itself organises it.
Bill Management7
Covers entering vendor bills manually, via OCR, or from an approved PO, coding lines to GL accounts and dimensions, routing bills through approval, posting them, generating recurring bills on a schedule, and voiding/replacing posted bills to correct errors.
- Bill Entry: Manual, OCR, PO ConversionA bill can be keyed in by hand, created from an OCR-scanned upload, or generated by converting an approved purchase order.
- Bill Line-Item Coding & ValidationValidates that each bill line maps to a valid expense/asset GL account and optional dimensions before it can be submitted.
- Bill Approval RoutingRoutes submitted bills through a configurable approval chain based on amount, entity, or dimension values, with reject/request-changes options.
- Bill Posting (Single & Bulk)Posts one or many approved bills at once, creating the expense/AP journal entries and making them available for payment and AP aging.
- Recurring BillsTemplates a fixed-schedule bill (e.g. rent or a subscription) so DualEntry generates a new draft bill automatically on each scheduled date.
- Bill Entry: Manual, OCR, PO ConversionA bill can be keyed in by hand, created from an OCR-scanned upload, or generated by converting an approved purchase order.
- Bill Line-Item Coding & ValidationValidates that each bill line maps to a valid expense/asset GL account and optional dimensions before it can be submitted.
- Bill Approval RoutingRoutes submitted bills through a configurable approval chain based on amount, entity, or dimension values, with reject/request-changes options.
- Bill Posting (Single & Bulk)Posts one or many approved bills at once, creating the expense/AP journal entries and making them available for payment and AP aging.
- Recurring BillsTemplates a fixed-schedule bill (e.g. rent or a subscription) so DualEntry generates a new draft bill automatically on each scheduled date.
- Bill Void & CorrectionCorrects a posted bill by voiding it (posting reversing entries) and creating a replacement record, since posted bills cannot be edited directly.
Will DualEntry meet your bill management needs? Build your requirements and perform a full analysis.
Build my requirements →Purchase Orders6
Covers issuing purchase orders with vendor and line-item detail, routing them through threshold-based approval, recording receipts against PO lines, three-way matching POs to receipts and bills, tracking PO status, and converting approved POs into bills.
- PO Creation & Line ItemsCreates a purchase order with vendor, date, and priced/quantified line items, validating vendor and account status.
- PO Approval RoutingRoutes purchase orders through threshold-based approval before they become available for receiving or billing.
- Receiving & Three-Way MatchingRecords partial or full receipts against PO lines and automatically matches PO, receipt, and bill quantities/prices, surfacing exceptions for review.
- PO Status TrackingTracks each PO through a defined status lifecycle from draft to closed or voided, filterable to monitor open commitments.
- PO-to-Bill ConversionConverts an approved PO into a bill, pre-filling line items adjusted for any receiving variance and preserving the PO-bill link.
Will DualEntry meet your purchase orders needs? Build your requirements and perform a full analysis.
Build my requirements →Vendor Records & Credits5
Covers maintaining vendor master records and the related credit memo, prepayment, prepayment-application, and refund transaction types used to offset or return vendor balances.
- Vendor Record ManagementMaintains vendor master records including full CRUD lifecycle.
- Vendor CreditsIssues a vendor credit memo that can later offset a vendor payment.
- Vendor Prepayments & ApplicationsRecords an advance payment to a vendor and later applies it against a specific bill.
- Vendor RefundsRecords a refund received back from a vendor.
Will DualEntry meet your vendor records & credits needs? Build your requirements and perform a full analysis.
Build my requirements →The DualEntry Evaluation Kit
An independent assessment of DualEntry — strengths, gaps and real pricing — plus a requirements template you can score its procurement against alongside every other system on your shortlist.
DualEntry Evaluation Kit
2026 Edition · PDF guide + XLSX template
ERP Research
- Buyer's guide (PDF): DualEntry independently assessed — where it is strong, where it is not, and what it actually costs
- Requirements template (XLSX): weight your requirements and score vendors side by side
- Structured by module, so procurement sits alongside the rest of your scope
- The questions to put to the vendor and to implementation partners
DualEntry Evaluation Kit
DualEntry add-ons & integrations
Extend DualEntry with best-of-breed software that integrates with it:
Procurement — strength by vendor
| Vendor | Strength | Best for | Starting price | Implementation | Actions |
|---|---|---|---|---|---|
 | ★★★ strong | Mid-market and standardised enterprises wanting fast time-to-value | $180/user/mo | 3–6 months | |
| ★★★ strong | Large, complex enterprises needing deep customisation and controlled upgrades | Custom | 6–18 months | |
 | ★★★ strong | Large enterprises moving from on-premise Oracle to cloud | Custom | 9–18 months | |
 | ★★★ strong | Mid-to-large companies in the Microsoft ecosystem | $50/user/mo | 6–14 months | |
 | ★★★ strong | Discrete and mixed-mode manufacturers | $100/user/mo | 5–10 months | |
 | ★★★ strong | Midsize process manufacturers and distributors | $100/user/mo | 4–9 months | |
 | ★★★ strong | Large enterprises wanting industry-specific cloud ERP | Custom | 9–18 months | |
| ★★★ strong | Process manufacturers (food, chemicals, pharma) needing batch/formula control | Custom | 8–15 months |
Evaluating procurement on DualEntry
What to put in front of the vendor before you commit.
- 1Approval workflow flexibility
- 2Three-way matching automation
- 3Supplier portal and collaboration
- 4Contract compliance monitoring
- 5Spend analytics and categorisation
DualEntry starts at a custom quote with a typical total cost of Not publicly disclosed and a 4–12 weeks implementation.
Full DualEntry pricing breakdown →Need help evaluating DualEntry procurement?
Tell us what you need it to do and we'll help you work out whether DualEntry is the right fit — and which partners have done it before.
DualEntry Procurement FAQ
Does DualEntry support three-way matching for purchases?
Yes — Purchase Orders covers issuing POs with vendor and line-item detail, threshold-based approval routing, recording receipts against PO lines, and three-way matching POs to receipts and bills before converting approved POs into bills.
Can DualEntry process vendor bills from OCR or a PO?
Yes — Bill Management covers entering vendor bills manually, via OCR, or from an approved PO, coding lines to GL accounts and dimensions, routing through approval, and generating recurring bills on a schedule.
Does DualEntry track vendor credits and prepayments?
Yes — Vendor Records & Credits maintains vendor master records alongside credit memo, prepayment, prepayment-application, and refund transaction types used to offset or return vendor balances.
Is DualEntry's procurement a full purchasing system?
It's rated basic — DualEntry covers PO issuance, approval, and matching well for a finance-led purchasing process, but doesn't include sourcing, RFQs, or supplier-performance management the way a dedicated procurement platform would.
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