DualEntry Finance & Accounting

A conversational assistant, opened via a command bar shortcut, that answers plain-language questions against live ledger data, drafts journal entries from descriptions, and explains account variances. It works read-only until a user explicitly posts a drafted entry, and every interaction is logged for audit.

Covers entering vendor bills manually, via OCR, or from an approved PO, coding lines to GL accounts and dimensions, routing bills through approval, posting them, generating recurring bills on a schedule, and voiding/replacing posted bills to correct errors.

Covers creating customer invoices manually, from sales orders, or on a recurring schedule, attaching supporting documents, routing them through approval, delivering them by email or API export, and running escalating dunning reminder sequences on overdue accounts.

Connects bank accounts through a third-party aggregator for automatic daily transaction feeds, or accepts manual CSV/BAI statement uploads when a bank isn't supported, without DualEntry ever handling raw banking credentials.

A shared, templated task list for a period close that assigns owners and due dates, tracks each task to completion, and gates the final period lock once every task is done.

Organizes accounts into fixed numeric ranges by type (asset, liability, equity, revenue, COGS, opex, other income/expense), with a two-level parent/child rollup hierarchy and optional entity scoping.

Calculates US sales and use tax by combining registered nexus states, jurisdiction-level tax codes kept current automatically, and item taxability flags, with exemption handling for resellers and other exempt customers.

Implements the ASC 606 five-step model end to end: contract activation requires at least one performance obligation, transaction price sums the obligation lines, SSP allocates price across obligations, and revenue posts per obligation on a straight-line, pro-rata, usage-based, or immediate schedule.

Nightly scans of posted transactions and balances that flag duplicate entries, suspiciously round amounts, off-hours postings, abnormal balance swings, and unusual account usage, with configurable sensitivity and alerts surfaced on a dashboard, by email, or in the close checklist.

Covers recording vendor payments by ACH, wire, or printed paper check (with now/later/batch print queues), applying vendor credits and prepayments against a payment, and routing payments through their own approval workflow separate from bill approval.

Covers recording customer payments and allocating them across one or many open invoices (including partial payments and auto-apply), consolidating multiple payments into a batch deposit, tracking prepayments as a liability until applied, and issuing customer credits or refunds.

Matches bank-feed transactions to ledger entries using saved rules or AI scoring, lets users manually match or post adjustment entries for the remainder, and locks the period's reconciliation once the difference reaches zero.

Runs straight-line, declining-balance, sum-of-years-digits, or units-of-production depreciation per asset against one or more depreciation books (e.g. GAAP vs. tax), auto-generating the depreciation journal entries.

Records standard, recurring, and cross-entity intercompany journal entries with lines, attachments, and full lifecycle management.

Calculates VAT for EU/UK and other VAT jurisdictions (including reverse-charge B2B logic) and GST for India, Australia, Singapore, Malaysia and New Zealand via pre-configured tax codes, including India's CGST/SGST/IGST split.

Maintains contract records and their performance-obligation lines, and accepts usage records against contract obligations for usage-based recognition.

Suggests (and, above a confidence threshold, auto-applies) GL accounts and dimension tags for incoming bank-feed, OCR, and bulk-import transactions, prioritizing user-defined rules first, then learned history, then keyword matching, with manual overrides feeding back into the model.

Covers issuing purchase orders with vendor and line-item detail, routing them through threshold-based approval, recording receipts against PO lines, three-way matching POs to receipts and bills, tracking PO status, and converting approved POs into bills.

Covers producing a read-only statement of a customer's AR activity over a chosen period, with an optional aging breakdown, customizable date ranges and currency, PDF/email delivery, and frozen point-in-time snapshots.

A three-stage bank-matching pipeline that tries exact deterministic matches first, then an LLM review of near-matches within a date window, then a scored heuristic that can draft a brand-new payment for an unmatched bank transaction, biased toward precision over recall.

Handles retiring or selling an asset (computing gain/loss), transferring an asset between entities with automatic intercompany entries, and recording impairment losses that reduce future depreciation.

Distributes a source GL account balance (optionally filtered by dimension) across multiple target accounts on a percentage split, generating a balanced journal entry on a chosen recurrence.

Allocates a contract's transaction price across performance obligations in proportion to each obligation's standalone selling price, including residual-method handling when only one obligation has observable pricing.

Lets users select many records across any transaction list and describe an edit in plain English, which DualEntry turns into a reviewable preview grid before applying it as one traceable, reversible batch.

Flags vendors as 1099-eligible with an IRS box code, accumulates qualifying vendor payments and direct expenses against them through the calendar year, and produces a year-end report exportable as CSV or IRS FIRE format for filing.

Covers recording sales orders as non-posting commitments, validating customers and revenue accounts, credit-limit checks, order approval routing, tracking fulfillment and backorders, and converting fulfilled orders into invoices.

A workpaper-based process for reconciling any balance-sheet account (not just cash) against external supporting documents, tracking carried-forward unreconciled items and a preparer/reviewer sign-off chain.

Locks a fiscal period against new postings at a soft (controller/admin override) or hard (admin-only) level, independently per entity, with every lock/unlock action logged.

Handles contract modifications as prospective new obligations or cumulative catch-up adjustments, offers accelerated or cancel-remaining-schedule treatment on early termination, and models renewals as a fresh contract or an extension.

A staging inbox where bills and receipts uploaded as PDFs or images are read by OCR to extract vendor, line-item, and total data into draft records, and where imported bank/transaction records are reviewed and categorized before posting to the ledger.

Covers maintaining vendor master records and the related credit memo, prepayment, prepayment-application, and refund transaction types used to offset or return vendor balances.

Compares each account's current balance to a prior-period, year-over-year, or budget baseline, flags variances that breach configurable materiality thresholds, and captures reviewer commentary (with AI-drafted explanation suggestions) for the flagged accounts.

Maintains dimension tags (department, location, project, etc.) attached to transaction lines for reporting granularity without multiplying GL accounts.

Ages open AR/AP documents into configurable buckets by due or document date, estimates bad-debt allowances by bucket, and groups/drills down by customer, vendor, or dimension.

A keyboard-activated, permission-aware search overlay indexing transactions, master data, navigation targets, and recent items, returning live-filtered results in real time.

Organizes companies into a parent-child hierarchy, each with its own books, and consolidates them on demand with configurable intercompany eliminations and currency translation into the parent currency.

Auto-creates a DualEntry contract from a Stripe subscription using mapped product-to-item recognition rules, recognizing revenue independently of Stripe billing timing and processing upgrades, downgrades, and cancellations automatically.

Sets each entity's functional currency, sources exchange rates from automated feeds, manual entry, or bulk CSV import, and runs period-end revaluation of open foreign-currency balances.

Lets each entity run its own fiscal year, standard or retail (4-4-5/4-5-4/5-4-4 week patterns), with per-period Open/Closed/Locked status and automatic period alignment when consolidating.

Creates income-statement or balance-sheet budgets by account and dimension, keeps multiple versions with one marked active, supports rolling forecasts, and feeds flux/variance reporting.

Configures recurring billing schedules on a contract, separate from its revenue-recognition timing, with usage-based charges accepted via API and contract status tracked through draft/active/completed/archived.